2. 1 1 The FAA's ECSS Acquisition — An Innovative Approach to Procuring Enterprise-Wide Support Services Breakout Session # 782 Scott M. Bukovec Senior Contracting Officer Federal Aviation Administration Emily M. CampbellContracting Officer’s Technical Representative Federal Aviation Administration Date: Tuesday July 12 Time: 11:15–12:30PM

3. 2 2 Agenda Background of Acquisition Strategic Objectives of ECSS ECSS Acquisition Strategy Alternatives Considered/Decision Key Steps to ECSS Innovative Procurement Practices Post-award Planning

4. 3 3 Background Program Name: Enterprise Communications Support Services (ECSS) Program Office: FAA Air Traffic Control Communications Services (ATC Com) Program Cost / Duration: – $500 Million (Est) Total Contract Value – 7-year contracts: 2-year bases and 5 option years

5. 4 4 Background (con’t) ATC Com was conducting two separate acquisitions for similar support services In June 2010, ATC Com leadership decided to combine the two into one procurement New procurement is named “ECSS” – with a vision for a consolidated support services solution

6. 5 Strategic Objectives of ECSS ECSS will provide support services to enable programs within the ATC Com to accomplish its mission objectives ECSS support services will include: –Program Management –Acquisition Support –System Engineering –Operations Management and Support –Business and Financial Management –Other required services, e.g. special studies and analysis

7. 6 Strategic Objectives of ECSS (con’t) ECSS establishes an ATC Com contract infrastructure to achieve synergies across the enterprise and builds partnership with contractor organization Improved Efficiency and Cost Control  Consolidate efforts currently being provided under 30 prime contracts supporting ATC Com  Capitalize on organizational efficiencies and operational consistency across the enterprise relative to the contract support workforce  Improved efficiency leads to lower cost to the FAA

8. 7 7 ECSS Acquisition Strategy Provide an “enterprise-wide” portfolio of services to support programs across the organization in an integrated manner Consolidate more than 30 existing support service contracts and ordering agreements within the organization into two contracts Conduct a Full and Open competition for the majority of requirements (75%) Conduct a Small Business Set-Aside competition for a portion of the effort (25%) Maintains the same Large/Small Business ratio

9. 8 8 Alternatives Considered and Decision Alternative: Existing FAA contracts – Downsides: scope compatibility issues, multiple-award contracts, usage fees, administrative burden Alternative: Non-FAA Contracts (e.g., Federal Supply Schedules, Government- Wide Acquisition Contracts ) – Downsides: scope compatibility issues, roles/responsibilities of client and servicing agency issues, usage fees

10. 9 9 Alternatives Considered and Decision (con’t) Decision: No other existing contract vehicle will meet all the ATC Com requirements as efficiently and cost effectively as ECSS – Single source of support: eliminates need to manage multiple task orders and contracts from multiple vendors/agencies, which will reduce administration workload. – Scope will include full range of ATC Com requirements Next Generation Air Transportation System (NextGen) support, telecommunications, operations, R&D, etc. – Eliminates potential conflicts with other organizations for priority of support

11. 10 Key Steps to ECSS 10 Requirements Validation SOW Formulation Independent Government Cost Estimate FAA Support Contract Review Board (SCRB) Market Survey Step 1 Step 2 Step 3 Step 4 Step 5

12. 11 Key Steps to ECSS (con’t) Large Business (Full & Open) EventDate Release Draft RFP (SIR)Sept 10 SCRB Ph II ApprovalNov/Dec 10 RFP (SIR) ReleaseJan 11 Source SelectionBegan in Mar Contract AwardSummer 2011 Small Business (Set-Aside) EventDate Release Draft SIR Summer 2011 SCRB Ph II Approval Summer 2011 SIR Release Fall 2011 Source Selection Fall 2011 Contract Award Early 2012 Acquisition Milestones:

13. 12 Innovative Procurement Practices Dedication to preserving and expanding procurement opportunities for Small Businesses: – Keep existing socially and economically disadvantaged businesses (SDB) contract requirements/percentages in place – to include 8(a) and Veteran & Service-Disabled Veteran Owned contracts – Commitment to ensuring aggressive Small Business subcontracting goals on the Full & Open procurement – Encouraging Teaming Arrangements, e.g., Joint Ventures and FAA Mentor Protégé Program

14. 13 Performance Based Acquisition Elements: – Offeror proposed Labor Categories and Skill Level Descriptions Contractors prescribe the best people with the best skill sets to meet the need and fit the solution Provides flexibility to be innovative – Task Orders will be performance based –FAA will regularly evaluate ECSS contractor performance and submit reports electronically to the Past Performance Information Retrieval System (PPIRS) Innovative Procurement Practices (con’t)

15. 14 Oral Presentations used as a key determinant of contractor capabilities – Most important evaluation factor for award – Used to validate offeror’s true depth of understanding of requirements – Rigorous scenarios: difficult sample problems, time-constrained responses, limit on participants – Gives the FAA confidence that offeror can deliver support needed Innovative Procurement Practices (con’t)

16. 15 Use of Knowledge Services Network (KSN) – Microsoft SharePoint® based collaborative technology provides flexibility for ECSS Source Evaluation activities Innovative Procurement Practices (con’t)

17. 16 Post Award Planning Transition Team Task Order Division Head Awareness Training Ordering Guide Adjudication Process – Scope – Distribution of Task Order Level of Effort Between Contracts Best Fit Organization Conflict of Interest (OCI) Issues Ongoing TOs on each contract Current distribution of TOs amongst contracts Performance Evaluations Previous efforts performed Large Business Contractor’s success in meeting SB subcontracting goals* Continuity *Only applicable to the Large Business

18. 17 Questions