1. LESSON 3 Microsoft PowerPoint 2010

2. THE GOAL OF THIS LESSON IS FOR STUDENTS TO PREPARE A PRESENTATION FOR PRINTING. THE STUDENT WILL CREATE A HEADER AND FOOTER, MODIFY THE PAGE SETUP AND DETERMINE THE APPROPRIATE PRINT STYLE FOR THE PRESENTATION. Learning Goals

3. UPON COMPLETION OF THIS LESSON, STUDENTS WILL BE ABLE TO DO THE FOLLOWING: Open an existing presentation Add a header and footer Preview a presentation Change the page setup Choose a printer Print slides, audience handouts, and speaker notes Learning Objectives

4. Open an Existing Presentation

5. Opening an Existing Presentation Existing presentations can be opened and modified  Open an exiting presentation by choosing Open under the File Tab

6. Headers & Footers

7. Headers and Footers can allow the user to include vital information on the printed presentation (Insert Ribbon)  Add page numbers, date/time and custom footers to presentations  Footer added to Slide

8. Headers & Footers: Slide Master The placement of items in the Header and Footer will be controlled by the Slide Master, located on the View Tab.

9. Headers & Footers: Notes/Handout You may enter the headers/footers in the Notes and Handout View by clicking directly in the box and keying the appropriate header/footer.

10. Previewing Your Presentation

11. Print Preview allows the user to proofread the presentation prior to presenting or printing  You may preview the notes pages, handouts, and speaker notes  You can preview in black and white or color  You may also scroll through your document in print preview. Previewing: Print Preview

12. View the presentation in black and white or color Scroll through the presentation Magnify or shrink the viewing size Previewing: Print Preview

13. Page Setup

14. Page Setup: Changing Page Setup There are various page size options in PowerPoint(ie. Letter, legal, etc..)  Portrait – page is taller than it is wide  Landscape – page is wider than it is tall

15. Page Setup: Changing Page Setup To Change the Page Setup using the Page Setup Group on the Design Ribbon.

16. Printer

17. Printing: Choosing A Printer You must select an alternative printer in the Printer section in the Print Menu Clicking the Print Button or the Quick Print Button will print your presentation to the default printer Printers are setup in the Control Panel

18. Printing: Printing a Presentation Presentations can be printed as slides, speaker notes, handouts, or an outline. Quick Print – Only prints slides Quick Print can be found on the Quick Access Toolbar. If it is not already there choose the option to add it. Prints the slides 1 to a page on a full sheet to the current printer

19. Printing: Printing a Presentation Choose to Print Notes Pages under the “Settings” Section on the print menu. This will allow you to print out Speaker notes with each slide.

20. Printing: Printing a Presentation Handouts created from a presentation can be printed in a variety of slides per page using the Print command under the File Button.

21. Printing: Printing a Presentation Choose to print Outline under the “Settings” Section on the print menu. This will allow you to print out your presentation in Outline Format

22. Printing: Printing a Presentation Frame Slides selection places a frame around each slide individually Scale to Fit Paper Resizes the slide to fit on a particular sized paper

23. Printing: Printing a Presentation Print Slides that have been hidden from presentation view Both will appear grayed out unless slides have been hidden or comments/markups are present Print Comments and Ink Markups from your document

24. Test Your Knowledge Answer Key: 1. TRUE 2. FALSE Review the program title bar. 3. FALSE Quick Print will only print slides. 4. TRUE 5. TRUE True/False 1. An existing presentation may be opened An existing presentation may be opened in PowerPoint 2007 by double-clicking on the file from the storage device. 2. The presentation name may be verified by reviewing the file name in the status bar. 3. The Quick Print method will enable the user to select to print handouts, notes pages, or slides. 4. Handouts are good to share with the audience for note taking purposes. 5. A header and footer may be applied to the presentation to share additional information in the margin.

25. Test Your Knowledge Answer Key: 1. Insert 2. Grayscale 3. Six 4. Print Range 5. Username Multiple Choice 1. Headers or footers may be applied to the presentation using the command on the _____ Ribbon. HomeInsert DesignPrint 2. Printing the presentation in _____ will conserve ink and may be selected using the Print What area of the Print dialog box. SlidesColor Grayscale6 pages per slide 3. When choosing the number of slides to print per page, there are ____ formats to choose from. FiveThree SixSeven 4. The _____ area of the print dialog box allows the users to select the slide numbers or slide range to print. Print rangePrint what HandoutsPrinter 5. Which of the following is not a option to select on the Insert Header/Footer dialog box? Slide NumberDate & Time FooterUsername

26. PLEASE ADD THE FOLLOWING VOCABULARY TERMS TO YOUR LIST OF TERMS AND DEFINITIONS.  QUICK PRINT  PAGE SETUP  PRINT PREVIEW  HANDOUTS  FRAME SLIDES  SCALE TO FIT PAPER Vocabulary Words

27. COMPLETE THE FOLLOWING ASSIGNMENTS. WHEN COMPLETE, SAVE AND SUBMIT. ASSIGNMENTS POWERPOINT LESSON 3 – EXERCISE 1 POWERPOINT LESSON 3 – PROJECT 1 Practice What You Have Learned