1. University of Southern California Center for Systems and Software Engineering Effective Team Meetings Gary Mgerian April 28, 2010

2. University of Southern California Center for Systems and Software Engineering Agenda 1. Current Approach  Associated Problems 2. Improvements 3. Meeting Tool 2

3. University of Southern California Center for Systems and Software Engineering Current Approach Issues: No real Goal/ Objective to each meeting ─ Problem: a. Meetings could get off topic b. Too much time may be spent on unimportant issues. c. Important issues might not get covered Easy to Forget / Selective Memory ─ Problem: a. As soon as we walk out the door, we begin to forget b. Each one of us tends to pay attention to and/or remember what concerns us 3

4. University of Southern California Center for Systems and Software Engineering Current Approach (cont’d) What about the person who couldn’t attend? ─ Problem: a. He/she ends up asking other team members fill them in 4

5. University of Southern California Center for Systems and Software Engineering Improvements Goal Oriented Team Meetings The project manager should set up an agenda for each meeting with a list of topics that need to be covered. Goal Question Metric Meeting Minutes/Notes_ Who attended, what was covered, etc. Schedule to assure the meeting is on track. Benefits: + Issue Tracking + Can be used to evaluate team members and their attendance + Source to be used as a reference for current & future team members 5

6. University of Southern California Center for Systems and Software Engineering Tool 6

7. University of Southern California Center for Systems and Software Engineering Tool Issue Tracking Topic #Title Meeting DateResolved 1 Have we looked into COTS?1-Mar-10YES 1 Change of Requirements28-Apr-10YES 2 Newly Found Constraints28-Apr-10NO 3 Do we have a support plan yet?30-Apr-10NO 4 Have we setup a CCD date?30-Apr-10YES

8. University of Southern California Center for Systems and Software Engineering Tool 8

9. University of Southern California Center for Systems and Software Engineering Tool Simple to Develop  Could perhaps even be a simple Directed Research / 577 project. Cheap  Similar tool run from anywhere from $97/Month/License to $779 / Month/Unlimited Easy to Use 9

10. University of Southern California Center for Systems and Software Engineering Summary Current problems Take on a Goal Oriented Approach Meeting Minutes/Notes Tool 10

11. University of Southern California Center for Systems and Software Engineering References Humphrey, Watts S. A Discipline for Software Engineering. Reading, Mass.: Addison-Wesley, 1995. Print. CSE Effort Report System. USC Center of Systems and Software Engineering. Web. 27 Apr. 2010.. "Demand Metric." Memberships. Web. 28 Apr. 2010.. "Goal-Question-Metric (GQM) Approach." Gold Practices Home Page. Web. 26 Apr. 2010.. "ICM EPG: Instructional Incremental Commitment Model - Software." Incremental Commitment Model. USC Center of Systems and Software Engineering. Web. 26 Apr. 2010.. 11

12. University of Southern California Center for Systems and Software Engineering Questions? 12