1. Project Selection Choosing Your Investments Jessica Iselt, DPS Wendy Mazzurana, DIR 1 Positioning Your Agency for Success with Project Portfolio Management June 18, 2013

2. Agenda  Why can’t we do it all?  What is Project Selection?  What does a selection method look like?  So what should the criteria be?  How do I use the criteria to determine priority?  How can I use this for long-term planning?  What will the results of a good selection method be? Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 2

3. Why can’t we do it all?  Constraints  Funding  Resources  Needing to accomplish priorities Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 3

4. What is Project Selection?  A way to align resources and manage constraints so activities executed are those that best meet your Agency’s goals and objectives Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 4

5. What does a selection method look like?  Leverage Best Practices  Consider government drivers and constraints  Consider the unique mission of your agency Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 5

6. DPS Initiation Process Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 6

7. What does a selection method look like?  Standard intake  Mechanism  Information  Business Case Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 7

8. 8 DIR Portfolio Review

9. So what should the criteria be?  Cost / Funding  Resources / Skill-sets / Other commitments  Alignment to goals/objectives/strategy  Legislative mandate  Audit finding  Deadlines  Risk/Exposure Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 9

10. How do I use the criteria to determine priority?  Viability  Scoring  Portfolio Review Board Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 10

11. How do I use this for long term planning?  Visibility into the Pipe  Roadmap  Legislative Cycle  Planning for items that “come in” Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 11

12. Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 12 DIR Roadmap

13. Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 13 DPS Roadmap

14. What will the results of a good selection method be?  Strategic Enterprise Roadmap  Complete the most important work  Increase project success rate  Decrease in overruns  Decrease in project abandonment  Achievement of priority objectives Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 14

15. QUESTIONS? Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 15

16. FOR MORE INFORMATION Jessica Iselt, DPS Deputy Assistant Director, Policy & Planning Jessica.Iselt@dps.texas.gov Wendy Mazzurana, DIR Senior Project Manager, Program & Portfolio Management Office (PPMO) Wendy.Mazzurana@dir.texas.gov Positioning Your Agency for Success with Project Portfolio Management June 18, 2013 16