2. Title I, Part A Schoolwide Programs Webinar #4 James Connolly Terry Reyes Office for Grants and Federal Fiscal Compliance March 18, 2016 1

3. Goals of Webinar Series 1.To review the basic concepts of schoolwide programs. 2.To encourage you to begin planning now for the 2016–2017 school year. 3.To answer specific questions. 4.To share what we’ve learned. 2

4. Agenda I.Key points from previous sessions. II.Establishing total revenue for schoolwide campuses. III.Choosing a consolidation option. IV.Creating a budget for a schoolwide campus. 3

5. I.Key Points from Previous Sessions Planning should begin in the spring for the following school year. Campus must conduct a comprehensive needs assessment (CNA) and identify and prioritize its needs. Campus must develop campus improvement plan (CIP) based upon the CNA. LEAs and campuses must ensure that have sufficient documentation to demonstrate to a monitor or auditor that they have passed the supplemental funds test. 4

6. II.Establishing Total Revenue for a Schoolwide Campus Establishing total available revenue is an ongoing process, with adjustments necessary due to reallocation or carryover amounts. The examples in this presentation will assume that: o The LEA has already set aside 1 percent of its Title I, Part A allocation (if it receives more than $500,000 for this grant program) for parental involvement activities. o The LEA has allocated at least 95 percent of the 1 percent set aside for parental involvement to its Title I, Part A campuses. o The campus's set-aside for parental involvement is included in the Title I, Part A amounts shown. More information about set-aside funds is available on another TEA web page (tea.texas.gov/grants/schoolwidefiscal/). 5

7. Documenting Total Revenue for a Schoolwide Campus Although not required in the CIP, Campus A should maintain a table depicting its total revenue as a best practice. Funding SourceAmount State and local funds $953,300 Title I, Part A $1,000,000 Title I, Part C $20,000 Title II, Part A $500,000 Title III, Part A $100,000 Title IV, Part B—21st Century $16,700 IDEA-B $10,000 Total revenue available$2,600,000 6

8. Key Points about Establishing Total Revenue for a Schoolwide Campus The campus must establish its total revenue regardless of which consolidation option it chooses. The campus does not receive physical dollars from the LEA as the LEA retains responsibility for requesting payments from TEA and other accounting functions. 7

9. III.Choosing a Consolidation Option Each schoolwide campus must choose from one of the following consolidation options: o Full consolidation (some or all federal funds and some state and local funds). o Federal consolidation (some or all federal funds only). o Title I, Part A funds only. This web page compares the flexibility offered by all three options:tea.texas.gov/grants/schoolwideoptions/. 8

10. Flexibility of Consolidation Options The following slides provide examples of the flexibility offered by the different consolidation options. 9

11. Identification of Funds Title I, Part A only o CIP must include the dollar amount of Title I, Part A funds in the campus’s schoolwide budget. o CIP must specify each activity campus will provide with Title I, Part A funds. Federal only and full consolidation o CIP must identify the specific programs being consolidated. o CIP must identify the dollar amount each program contributes to the consolidated schoolwide budget. o CIP must demonstrate that schoolwide program includes sufficient resources to reasonably address the intents and purposes of each of the consolidated federal programs. 10

12. Time and Effort Documentation Title I, Part A only and federal only: o Employees paid entirely from the schoolwide pool must maintain signed semi-annual certifications. However, if the campus consolidates funds from programs covered by Ed-Flex, the semi-annual certification requirement is waived. Full consolidation: o Employees paid entirely from the schoolwide pool are not required to maintain signed semi-annual certifications or any other form of time and effort records. 11

13. EDGAR Regulations Title I, Part A only and federal only: o EDGAR (and state) regulations apply. Full consolidation: o Exempt from EDGAR regulations but campus and LEA must follow state regulations (such as reporting requirements and FASRG accounting rules). 12

14. IV.Creating a Budget for a Schoolwide Campus Based upon identified needs (comprehensive needs assessment), the campus determines how much money from each funding source it will consolidate, and how much it will coordinate, to support its schoolwide program. Schoolwide budgets must be included in CIP. 13

15. 14 Documenting a Budget for a Schoolwide Campus Example for Campus A: Consolidated Funds Title I, Part A $1,000,000 Title II, Part A $500,000 Title III, Part A $100,000 Total$1,600,000 Coordinated Funds State and local funds$953,300 Title I, Part C$20,000 Title IV, Part B—21st Century $16,700 IDEA-B $10,000 Total$1,000,000

16. Webinar #5 Continue step-by step planning, including: 1.Establishing an accounting methodology. 2.Committing to a schoolwide program. 15

17. TEA Contact Information Title I, Part A Schoolwide Programs Programmatic issues: Division of Federal and State Education Policy Anita Villarreal, nclb@tea.texas.gov Fiscal issues and TEA federal flexibility initiative: Office for Grants and Federal Fiscal Compliance James Connolly, james.connolly@tea.texas.gov Terry Reyes, terry.reyes@tea.texas.gov 16