1. November 16, 20111 PMI-SVC PMO Forum Monthly Meeting November 16, 2011 Presentation by Chuck Tobia, PMP

2. November 16, 20112 Project Management Tools for Small Projects How the PMO can further enhance success across the enterprise

3. November 16, 20113 Overview 1.The case for small project management support 2.How to support managers of small projects 3.Where we are we today 4.What to do next

4. November 16, 20114 1. The Case What is a project? What is a “small” project? How many small projects are going right now? What risks do small projects present?

5. November 16, 20115 1. The Case Who manages small projects? What might the small PM be concerned about?  Am I doing it right?  Am I creating redundant tools?  What if I have to present something later?  How small is too small?

6. November 16, 20116 1. The Case Why is project management important? Why should the PMO get involved?  What is the role of the PMO?  What is PM entropy?  What is the ROI? Worse PM Better

7. November 16, 20117 2. How To Simplicity: the ultimate sophistication Something: better than nothing Tools: build once & use many times  Self service  One page  Derived from PMO standards Assistance: if offered, based on priority

8. November 16, 20118 2. How To Project Management Checklist To-Do list Project Definition Document Schedule Communication Plan Status Reports Deliverable definition Risk Assessment Lessons Learned

9. November 16, 20119 2. How To Project Management Checklist

10. November 16, 201110 2. How To To-Do List PriorityDate InDue DateTask 111/01/1111/15/11Type up notes 1Meet with partners 1Get 3 contractor quotes 212/15/11Complete Project Schedule 212//01/11Create communication plan 9910/15/11Define project parameters with boss 9911/11/11Get new PC software

11. November 16, 201111 2. How To Project Definition Document Project Name:(place definitions next to each section for PM to use as guide) Project Manager: Date: Summary: Purpose: Scope: Timeframe: Cost: Personnel: Assumptions: Key Risks: Project Sponsor Approval:

12. November 16, 201112 2. How To Schedule

13. November 16, 201113 2. How To Communication Plan To:WhatWhenHowFrom:

14. November 16, 201114 2. How To Status Report

15. November 16, 201115 2. How To Risk Assessment #RiskProbabilityImpactRisk ScoreAction 1 2 3

16. November 16, 201116 3. Where We Are What are PMOs doing today?  Visibility of smaller projects  Tools for smaller projects  Services for managers

17. November 16, 201117 3. Where We Are What is working well?  How do you measure success?  Where is the biggest payoff?  What are people asking for?

18. November 16, 201118 3. Where We Are What needs improvement?  Obstacles within the PMO  Obstacles outside the PMO  What customers are saying

19. November 16, 201119 4. What Next Should we do more in my PMO?  Do you buy the case for small PM support?  Does it fit within the PMO mandate?  Is it worth the effort?

20. November 16, 201120 4. What Next How can we make progress?  Do you need approval?  Is it a project?  What do we want to change outside the PMO?

21. November 16, 201121 4. What Next What are the steps?  1.  2.  3.  4.  5.  6.  7.

22. November 16, 201122