1. AIAA Aerospace Sciences Group TC Chair Presentation AIAA SciTech 2014 National Harbor, MD 13-17 January 2014

2. 2 Overview Topics  AIAA  Technical Activities Committee (TAC)  Aerospace Sciences Group (ASG)  Technical Committee (TC) Questions & Comments

3. AIAA Topic: Conference Attendance U. S. Government attendance  Restrictions are still in place for government travel  No word on what will happen in FY14 Overall attendance is down for all AIAA conferences  Conference attendance was down ~ 20% to 30% for all conferences held in FY13 (very few exceptions)  Vended events were canceled or are not being held by AIAA – MDA canceled by the Missile Defense Agency – FAA chose not to use AIAA as event organizer because of government restrictions on conference organization  See Slide 4 Negative impact to AIAA finances  Below budget by $ 2.2 million  See Slide 5 3

4. 4 AIAA Topic: Conference Attendance FY2013 Conference Attendance ConferenceBudgetActualLast% Decrease ASM16751325162418.4 FAA* (vended)2500236 ADS, LTA, BA20016219.0 Missile Defense** (vended)9000864 SDM et al52245257521.4 Fluids et al797685692 1.0 JPC/IECEC90068683617.9 Aviation/CASE500352303 +16.2 GNC et al/InfoTech765571576 1.0 SPACE80046266130.1 * Event held but not organized by AIAA **Event not held NOTE: Attendance numbers are fully paid registrations  Does not include students, retirees, and block registration  Drop appears mostly due to government travel restrictions

5. AIAA Topic: Conference Attendance 5 NOTE: AIAA always starts the year out at zero and attempts to create a budget that gets us to zero at the end of the FY. The vast majority of our events occur in the summer, and that is where we make up much of the negative difference. Any money that is above the line goes into the portfolio. Any shortfall is made up by dollars that are in the portfolio. The FY12 shortfall that started in July was due to the beginning of the government travel restrictions. The Board authorized passage of an unbalanced budget with the intent that cuts would be made during FY13 to make up for the shortfall.

6. AIAA Topic: Impacts to AIAA Ended 2012(471K) and 2013(2.2M) with a negative operating balance  Budgeted 2013 anticipating negative operating balance (500K) Major Factors:  Decrease (average) in conference attendance in 2013  Cancellation/delay of vended events Mandated a balanced budget for 2014  Used new reporting structure  Constructed Forum budgets as “projects” incorporating all relevant Institute activities  Overall budget cuts of $1.1M had to be identified AIAA Staff  Some resigns, retires, layoffs  Overall downsizing 6

7. AIAA Topic: Conference Attendance From AIAA staff  Multiple letters sent to Congress during FY13  AIAA Public Policy Committee actively working on Capitol Hill  A letter was sent to Congress on May 29 from AIAA and over 60 professional societies. Signed by AIAA Executive Director Sandy Magnus – Follow on letter to the one that was sent earlier in the year to OSTP/OMB. – https://www.aiaa.org/SecondaryTwoColumn.aspx?id=4334 https://www.aiaa.org/SecondaryTwoColumn.aspx?id=4334 AIAA is not alone.  http://www.defensenews.com/article/20131203/DEFREG02/312030026 http://www.defensenews.com/article/20131203/DEFREG02/312030026 7

8. TAC Topic: NEM Forum Organizing Structure 8 Similar to previous ASM/NHF/Expo Structure

9. TAC Topic: Science & Technology Forum (SciTech) 9 Executive Steering Committee Forum Technical Chair Forum Organizing Committee Led by Forum General Chair Representatives from TCs/PCs Representatives from co-located symposia, workshops Integration Chair Public Policy Chair Education Chair International Chair Member Engagement Chair Etc. Technical Program Committee Led by Forum Technical Chairs (formerly Conference General Chair)  Forum Technical Chairs from AS, ADS, and IS Groups  Chairs sit on Forum Organizing Committee Representatives from other societies (ASCE, ASME, etc.) 4-6 high-level representatives from industry, gov’t, academia Expanded Organizational Structure

10. 10 TAC Topic: Science &Technology Forum & Exposition Dates/Location Confirmed:  13-17 January 2014, National Harbor, MD Executive Steering Committee:  Dr. Robert “Bobby” Braun, Professor of Space Technology, Georgia Institute of Technology  Dr. John Evans, Vice President, Research Engineering, Lockheed Martin  James Shields, Chief Executive Officer, Charles Stark Draper Laboratory, Inc.  Prof. Tom Shih, Head and Professor of Aeronautics and Astronautics, Purdue University  Dave Throckmorton, Program Manager, Northrop Grumman (2014 General Chair)

11. TAC Topic: Science & Technology Forum (SciTech) Aerospace Sciences Meeting  AFM, APA, MVC, PDL, FD, AMT, AA, TP, ASE, GT Guidance, Navigation, and Control Conference realigned  GNC TC moving from August  Modeling & Simulation TC moving from August  AFM TC will increase their sessions and participation SciTech Forum  ASG Forum Technical Chair Lawrence “Robbie” Robertson  Call for papers released April 1  Submissions closed June 5 Selected ASG Forum Technical Chair for SciTech 2015  Brett Ridgley from GNC TC  Need Associate ASG Technical Chair from AFM (by end of January)  All TCs need to appoint Discipline Chairs (AFM, ATM still needed) 11

12. TAC Topic: Aviation and Aeronautics (AVIATION) Fluid Dynamics Conference (including Flow Control and Computational Fluid Dynamics) Thermophysics Conference Plasmadynamics and Lasers Conference Applied Aerodynamics Conference Aerodynamic Measurement Technology Conference Ground Testing Conference Atmospheric Flight Mechanics Conference Atmospheric and Space Environments Conference Aeroacoustics Conference Aviation 20XX Conference Aviation Technology, Integration, and Operations Conference Multidisciplinary Analysis and Optimization Conference Aerodynamic Decelerator Systems*/Balloons/Lighter-Than Air Conferences Flight Testing Conference 12

13. TAC Topic: Aviation & Aeronautics (AVIATION) ASG will use similar rotation established for Fluids Conference to select ASG Forum Technical Chair  Defined role of Associate AS Chair for one year  ASG Forum Technical Chair the following year ASG 2014 representatives are  ASG Forum Technical Chair: Andy Broeren (ASE)  AS Associate Chair: Greg Naterer (TP) – Will be AVIATION ASG Forum Technical Chair in 2015 Would like to assign chairs 18 months prior to conference  Need 2015 Associate Chair in January 2014 from Fluids TC 13

14. TAC Topic: New Event Model (NEM) The dates and locations for the 2015 forums (most) have been finalized.  AIAA Science and Technology Forum and Exposition 5-9 January 2015 Gaylord Palms and Convention Center Kissimmee, Florida  AIAA Aviation and Aeronautics Forum and Exposition 22-26 June 2015 Hilton Anatole Dallas, Texas  AIAA Propulsion and Energy Forum and Exposition 27-29 July 2015 Hilton Orlando Orlando, Florida  AIAA Space and Astronautics Forum and Exposition 18-20 August 2015 Pasadena Convention Center Pasadena CA  The AIAA Defense and Security Forum and Exposition is still in development. 14

15. Reduction in number AIAA conference locations Fewer opportunities to train/expose TC members to conference planning & organization TC Chairs/Vice Chairs have agreed to ASG Forum Chair rotation (upcoming slide) Work load has increased for January meeting  ASM is now SciTech  Includes “old” GNC Conference (GNC, MST, AFM) plus ASM conference The Defense Conference is still not developed due to Government reduction in travel. 15 TAC Topic: New Event Model (NEM)

16. TAC Topic: Forum Technical Chair and Associate Chair 16 The “AS Associate Chair” is a title that I have made up and is not listed in the AIAA NEM Forum organization. The goal is to have a back-up to the ASG Technical Chair. This back-up role would allow the next TC member to learn the organization and bureaucracy associated with planning the SciTech/AVIATION Forums. The AS Associate Chair would have a year to learn the process prior to taking a lead role (e.g. attend Forum planning meetings and participate in planning teleconferences). I would anticipate that the process internal to ASG would be that a TC member who has organized their TCs call-for-papers, sessions, etc. would move up into the AS Associate Chair role and then to the ASG Forum Technical Chair position. By combining smaller conferences into Forums, there will be fewer opportunities to learn conference planning. Also in a worst case scenario, the AS Associate Chair would move into the ASG Forum Technical Chair position if the current Chair cannot complete this task for whatever reason.

17. 17 Proposed ASG Chair Rotation Assignment and Schedule for SciTech & AVIATION TAC Topic: New Event Model (NEM)

18. 18 TAC Topic: Ad Hoc Committee Issues observed Members Russ Cummings (SciTech 14) Daniel Bodony (AV14, chair) Noel Clemens (AV14) Rodney Bowersox (AV14) Steve Beresh (AV14) Jesse Little (SciTech 15) Ad Hoc Committee on New Event Model Daniel Bodony bodony@illinois.edu POC: Meeting spread over 5 days Loss of technical content (absolute and percentage of time) Inability to overlap with special AIAA events (plenaries, panels, etc.) Loss of TC identification within meeting Author confusion over TC-supplied topics Heavier burden on tech chairs to organize sessions across TCs Inefficient use of speakers briefings Different number of technical papers in morning and afternoon sessions (makes it difficult to move sessions) Treatment of volunteers (TCs, tech chairs) who make the AIAA worthwhile

19. 19 TAC Topic: Ad Hoc Committee Recommendations Members Russ Cummings (SciTech 14) Daniel Bodony (AV14, chair) Noel Clemens (AV14) Rodney Bowersox (AV14) Steve Beresh (AV14) Jesse Little (SciTech 15) Ad Hoc Committee on New Event Model Daniel Bodony bodony@illinois.edu POC: Establish award lectures as a guaranteed component of the meeting Increase technical session capacity by Return to morning-only speakers’ briefing Shorten lunch to 1.5 hours Allow technical sessions to overlap with some AIAA functions (not plenaries/keynotes) Make morning and afternoon session lengths the same Allow for TCs to concentrate their sessions during some subset of the meeting, like the first, middle, or last 3 days Organize AIAA-wide events to be consistent (as much as possible) with above TC concentrations Make abstract submission easier on the authors by identifying which TCs sponsor which topics Publish the AIAA meeting budget for SciTech 2014 and AV2014 to see where the money really goes

20. TAC Topic: Forum Organization - Integration 20 Executive Steering Committee Forum Technical Chair Forum Organizing Committee Led by Forum General Chair Representatives from TCs/PCs Representatives from co-located symposia, workshops Integration Chair Public Policy Chair Education Chair International Chair Member Engagement Chair Etc. Technical Program Committee Led by Forum Technical Chairs (formerly Conference General Chair)  Forum Technical Chairs from AS, ADS, and IS Groups  Chairs sit on Forum Organizing Committee Representatives from other societies (ASCE, ASME, etc.) 4-6 high-level representatives from industry, gov’t, academia Expanded Organizational Structure

21. TAC Topic: What is the “Integration Layer” anyway? Content: Operational topics System integration Technical program management topics Cross-disciplinary topics Emerging Technologies Test, Verification, Reliability, Safety, Quality issues Policy and regulation topics Workforce and professional development issues Supply chain discussions Topics related to the intersection of government/industry/academia 21

22. TAC Topic: What is the Integration Tier anyway? Format  Not envisioned as traditional technical paper sessions but as sessions to allow dialogue and provide information that participants can apply at work  Includes various format types including but not limited to: –Panel discussions focused on lessons learned, best practices, and case studies –Tutorials, seminars, workshops –Joint sessions typical at current conferences when multiple committees have an interest in the same topic 22

23. TAC Topic: How to build a strong Integration Layer Must be a combination of member and staff efforts Technical Group Directors have the big picture about their areas and can help identify topics Program committees have insight into relevant topics in their area Corporate members have insight into industry issues Emerging Technology Committee can help identify new trends in technology Staff has insight into industry wide trends and movements Students/Professors have insight into academic/education topics 23

24. TAC Topic: Outcomes of a well executed Integration Layer Creation of new technical communities in AIAA Creation of new program communities in AIAA AIAA recognized as being on the forefront of industry issues AIAA provides valuable workforce/professional development information to members/attendees AIAA viewed as relevant- attracting more members We all go home from AIAA forums a bit more informed about a wider variety of topics 24

25. TC Topic: Health Assessment How healthy is your TC? TC/PC Self Assessment  https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx?Ro otFolder=%2fSC%2fTAC%2fShared%20Documents%2fTAC%20Forms&Folde rCTID=&View=%7bB2E73755%2d3750%2d4BDB%2d8012%2d454F218450F8 %7d https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx?Ro otFolder=%2fSC%2fTAC%2fShared%20Documents%2fTAC%20Forms&Folde rCTID=&View=%7bB2E73755%2d3750%2d4BDB%2d8012%2d454F218450F8 %7d  Search for the file “TAC_F_Committee Self Assessment_V02” Major items  Does your TC have a Charter?  Does your TC have a written manual or reference document?  A written process is needed if you select an award (e.g. best student paper, Aerodynamics or Thermophysics award).  How do members and others know what your TC is doing? Web Pages… 25

26. TC Topic: Web Pages Web Pages…  Each TC needs a web master and a back-up/helper  Great location to share information – (e.g. minutes, charter, award process, photos)  This is your face to the outside world for new AIAA & TC members  Improvement to ASG TC web pages. Thanks!  When was the last time your TC updated its webpage? Keep up the good work! TAC web site  https://info.aiaa.org/SC/TAC/default.aspx https://info.aiaa.org/SC/TAC/default.aspx  Provides numerous documents (e.g. Chair manual, Self-Assessment) ASG web site  https://info.aiaa.org/tac/ASG/default.aspx https://info.aiaa.org/tac/ASG/default.aspx  Has links to the various TCs and needs improvement 26

27. TC Topic: General Reminders Chair-Elect  For new chairs, TCs need to select a vice-chair in a timely fashion  There are two accepted practices for chair-elect timelines (see https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx TAC_P_Chairs Manual_V01) https://info.aiaa.org/SC/TAC/Shared%20Documents/Forms/AllItems.aspx  TC Chair position is for 2 years Member Responsibilities  Maintain current AIAA Membership (must be an AIAA member)  Recruit new TC members  Submit names for AIAA awards  Submit names for AIAA elected offices  Propose membership upgrades  Propose session papers for AIAA journals 27

28. TC Topic: General Reminders Technical Committee size  Maximum of 50 members  35 US Members  International members  Associate members 34 years old or younger (non-voting)  Alumni members (non-voting)  Must get approval of ASG Director or Dep. Director to extend TC member beyond 3 year term  Cost to AIAA when TC meeting attendance goes up – Dinner cost – Audio Visual (AV) and speaker system – Reason for limitation on number of “visitors” to TC meetings. TC Annual reports due on 31 January 2014  Due to your respective Director/Deputy Director  Copy to Betty as well. 28

29. 29 ASG Topic: TC Funds No TAC Group Directors given annual funding for FY14  Hopefully will be restored in FY15  AIAA finances are problematic after last FY

30. Questions & Comments 30

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32. 32 Flight Sciences Deputy Directors Rob Vermeland Bill West Applied Aerodynamics Jim Guglielmo / Martiqua Post Astrodynamics Yangping Guo / Al Cangahuala Atmospheric Flight Mechanics Peggy Williams-Hayes / Rick Lind Guidance, Navigation, and Control David Doman / D. Brett Ridgely Modeling and Simulation Bimal L. Aponso / Steven Beard Aerospace Sciences Group Leadership Team Jim Keenan - Director Fluid Sciences Deputy Directors John Schmisseur Tom Beutner Aeroacoustics Walter Eversman /Casey Burley Aerodynamic Measurement Technology Mark Sheplak / Paul Danehy Atmospheric and Space Environments Marcia K. Politovich / Nelson Green Fluid Dynamics David Williams / TBD Ground Test Ray Castner / Steve Dunn Meshing, Visualization, & Comp. Env. Bill Jones / Carl F. Ollivier-Gooch Plasmadynamics and Lasers Ron Litchford / Jonathan Poggie Thermophysics Greg Naterer / Eric Silk

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35. AIAA “State of the Union” January 2014

36. It is all about Growth…. If you do what you’ve always done, you’ll get what you’ve always gotten. –Tony Robbins If you are not growing, you are dying. –Many It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change. – Charles Darwin 36

37. Things in work (or coming down the pipeline) New Messaging  Purpose: To ignite and celebrate aerospace ingenuity and collaboration and its importance to our way of life.  Promise: To be your vital lifelong link to and champion for the collective creativity, brainpower, and achievements of the aerospace profession. Enhanced on-line engagement capabilities Growth into new technical areas Engagement of sections/YPs/Students More engagement with policy issues Collaborations with other organizations 37

38. Guiding principles for AIAA forums Ensure our Institute is relevant to aerospace professionals Ensure our conferences integrate a spectrum of topics of interest to the profession (technical disciplines, systems, policy, operations, etc.) and other areas of the Institute Ensure our overall events provide meaningful professional development and interaction opportunities to the broad aerospace community (conference papers/presentations, networking, education, exhibits, etc.) Ensure our events are financially viable (both for the attendee and for the Institute) Ensure that our conferences are “must attend” events for all those in our profession and can accommodate expansion into new technology and program areas 38

39. What do we want to accomplish with the Integration Tier? Expand the products that AIAA offers at its events to a broader swath of aerospace professionals than the R&D community, to whom it has most appealed historically Entice design engineers, analysts, systems engineers, etc., to join AIAA, or to become active if already a member, by offering compelling and topical subject matter, speakers and presenters Bridge gap between plenary and technical sessions and offer relevant and instructive topics and materials to the great number of aerospace professionals who may not think of, or see, AIAA as offering much to them in terms of professional career development, training, or networking 39