1. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Documentation Monique Bossi bossi@apre.it APRE Agency for the Promotion of European Research

2. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Documentation: Web resources Web resources CORDIS documents directory CORDIS documents directory Legal basis: Legal basis: Rules for Participation Rules for Participation Grant Agreement and annexes Grant Agreement and annexes Guidance documents: Guidance documents: Guide to financial issues Guide to financial issues Guide to IPR Guide to IPR Negotiation guidance Negotiation guidance Checklist for the Consortium Agreement Checklist for the Consortium Agreement Content

3. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Web resources EUROPA “Publication” is a resource containing Key documents for FP7 and publications (brochures, presentations, etc.) http://ec.europa.eu/research/fp7/index_en.c fm?pg=documents http://ec.europa.eu/research/fp7/index_en.c fm?pg=documents CORDIS “Find a document” is a comprehensive resource containing all FP7 documents and publications: http://cordis.europa.eu/fp7/find- doc_en.html http://cordis.europa.eu/fp7/find- doc_en.html

4. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 CORDIS “Find a document”: Legal Basis FP7 EC [HTML] FP7 Euratom [HTML] SP Cooperation [HTML] SP Ideas [HTML] SP People [HTML] SP Capacities [HTML] SP Nuclear Research [HTML] EC Rules for participation [HTML] Euratom Rules for participation [HTML]

5. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 CORDIS “Find a document”: Legal documents for implementation Rules for submission of proposals, and the related evaluation, selection and award procedures ERC Rules for submission, evaluation, selection, award Standard model grant agreement ERC model grant agreement Marie Curie model grant agreement Rules on verification of existence, legal status, operational and financial capacity Financial Viability Check tool v3

6. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 CORDIS “Find a document”: all current work programmes 2009 Work Programmes 2008 Work Programmes 2007 Work Programmes

7. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 CORDIS “Find a document”: guidance documents Presentation of FORCE (Forms C on-line tool) Amendments Guide for FP7 Grant Agreements Guidance Notes on Audit Certification Guide for beneficiaries Guide to Financial Issues Guide to IPR Checklist for the Consortium Agreement Negotiation Guidance Notes and Templates for Description of Work Guidance notes on project reporting and: - Template for periodic report - Template for final report - Templates for security research Guidance notes on project technical review - Template for technical review ERC Guidance notes for preparing the Grant Agreement ERC Guides for Grant Holder ( Part I & Part II) ERC Guide for Peer reviewers

8. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 CORDIS “Find a document”: ethics review and other documents Ethics Review: Ethics check list Supporting documents Other documents: Open access pilot in FP7

9. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Rules for participation: where to find it http://cordis.europa.eu/fp7/find-doc_en.html http://eur-lex.europa.eu/JOHtml.do?uri=OJ:L:2006:391:SOM:EN:HTML

10. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Rules for participation: the structure http://eur- lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ: L:2006:391:0001:0018:EN:PDF Available in 20 languages Chapter 1: introductory provisions Chapter 2: participation –Section 1: minimum conditions –Section 2: procedures: calls for proposals / Evaluation and selection of proposals and award of grants / Implementation and grant agreements / Consortia / Monitoring and evaluation of programmes and indirect actions and communication of information –Section 3: Community financial contribution: Elegibility for funding and forms of grants / payment, distribution, recovery and guarantees Chapter 3: Dissemination and use and access rights –Section 1: foreground: ownership / Protection, publication, dissemination and use –Section 2: Access rights to background and foreground Chapter 4: European Investement Bank Chapter 5: Entry into force

11. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 ? Rules for participation: what is it used for? Which is the role of the project coordinator? Art. 25 Can an “individual” participant apply for FP7? Artt. 10 and 17 Is my consortium eligible? Art. 5 ff Which is the role of the EIB? Art. 52 Can I ask for 100% of EC contribution? Art. 33

12. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Grant Agreement: where to find it

13. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Grant Agreement: the structure Core text Annex I – Description of Work Annex II – General Conditions Annex III – Eranet-Plus / Infrastructures / SME actions / Civil Society Organisations Annex IV – Form A Annex V – Form B Annex VI – Form C for CP / CSA / combination of CP and CSA / NoE / BSG-CSO / BSG-SME / CSA-Eranet-Plus Annex VII – Form D Annex VII – Form E List of special clauses http://cordis.europa.eu/fp7/calls-grant- agreement_en.html#standard_ga

14. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 ? Grant Agreement: what is it used for? Available in 20 languages When is my project starting? Art. 3 What happens if I do not complete my tasks? Art. II.5 Is there any specific annexes for RI? Annex III and VI Am I supposed to sign the same document as the coordinator? Core GA Where do I claim my costs? Annex VI

15. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Guide to financial issues: where to find it http://cordis.europa.eu/fp7/find-doc_en.html

16. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Guide to financial issues: the structure ftp://ftp.cordis.europa.eu/pub/fp7/docs/financial guide_en.pdf PART 1: FP7 GRANT AGREEMENT – CORE PART 2: FP7 GRANT AGREEMENT – ANNEX II – GENERAL CONDITIONS PART "A": IMPLEMENTATION OF THE PROJECT SECTION 1: GENERAL PRINCIPLES SECTION 2: REPORTING AND PAYMENTS SECTION 3: IMPLEMENTATION PART "B": FINANCIAL PROVISIONS SECTION 1: GENERAL FINANCIAL PROVISIONS SECTION 2: GUARANTEE FUND AND RECOVERIES

17. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 ? Guide to financial issues: what is it used for? I am not the coordinator, do I have to contribute to the 5% of the guarantee fund? Pag. 67 Can I claim non-permanent staff costs? Pag. 38 I am a research centre, can I apply for the special transitional flate rate? Pag. 44 Do I have to record my working time on the project? Pag. 39 Is VAT eligible? Pag. 37

18. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Guide to IPR issues: where to find it http://cordis.europa.eu/fp7/find-doc_en.html

19. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Guide to IPR: the structure ftp://ftp.cordis.europa.eu/pub/fp7/docs/ipr_en.pdf 1. PARTICIPANTS AND THIRD PARTIES 2. FOREGROUND AND BACKGROUND 3. OWNERSHIP OF FOREGROUND 4. PROTECTION OF FOREGROUND 5. USE OF FOREGROUND 6. DISSEMINATION (INCLUDING PUBLICATION) OF FOREGROUND 7. ACCESS RIGHTS – GENERAL PRINCIPLES 8. ACTIONS FOR THE BENEFIT OF SPECIFIC GROUPS 9. ELIGIBILITY OF IPR COSTS 10. CONSORTIUM AGREEMENT 11. PARTICULAR RULES APPLICABLE TO EURATOM PROJECTS 12. OTHER RELATED ACTIVITIES 13. PLAN FOR THE USE AND DISSEMINATION OF FOREGROUND 14. PATENT SEARCHES 15. PROJECT NAMES, ACRONYMS AND LOGOS 16. SURVIVING THE (END OF THE) GRANT AGREEMENT 17. ADVANCED IPR STRATEGIES 18. USEFUL RESOURCES DISSEMINATION ACTIVITIES

20. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 ? Guide to IPR: what is it used for? How can I protect my ideas/technologies during the proposal phase? Pag. 11 Who is the owner of a project result? Pag. 7 Can I publish my doctoral thesis containg a part of the research the project is carrying on? Pag. 14 Can I claim the costs I incur for patenting? Pag. 29 One of the partners needs to access my database for implementing his/her work on the project. Can I refuse? Pag. 24

21. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Negotiation Guidance Notes: where to find it http://cordis.europa.eu/fp7/find-doc_en.html

22. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 Negotiation Guidance Notes : the structure ftp://ftp.cordis.europa.eu/pub/fp7/docs/ipr_en.pdf 1. ARRANGEMENTS FOR NEGOTIATIONS 2. CONTENT AND COURSE OF NEGOTIATIONS 3. NEGOTIATION FACILITY TOOL (NEF) 4. PROJECT MONITORING AND FOLLOW-UP 5. FREQUENTLY ASKED QUESTIONS 6. APPENDICES

23. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 ? Negotiation Guidance Notes : what is it used for? What is the negotiation mandate? Pag. 5 Who is my PO? Pag. 8 Where can I find GPF models? Pag. 45 What is the NEF? Pag. 6 Does the negotiation concern both technical and budgetary aspects? Pag. 10-10

24. EuroRisNet: training on legal and financial issues – Bonn, 3 February 2009 And for the answers… stay tuned! Thank you for your attention Monique Bossi APRE +39 06 48939993 bossi@apre.it