1. MARC Workshop Kay Johnson October 20, 1999 1/27/00 (rev.)

3. Goal n Participants will gain an overall understanding of MARC and be able to identify subject heading and classification number MARC tags, indicators and common subfields.

4. MARC = MAchine- Readable Cataloging The data in a bibliographic record can be read and interpreted by a computer.

5. MARC Standards n LC MARC -- 1965 n USMARC n Format Integration -- 1996 n MARC 21 -- 1999 (merger of USMARC and CAN/MARC) What do we use?.......

6. OCLC MARC n Compatible with MARC 21 n Basically is MARC 21 with a few extra fields and codes... Answer: OCLC MARC is not a standard, nor even an official term.

7. Advantages of the MARC Standard n Allows efficient sharing of bibliographic records n Enables libraries to use commercially available library automation systems n Simplifies catalog maintenance

8. Parts of the MARC 21 Bibliographic Record

9. HELD BY TKN - 139 OTHER HOLDINGS OCLC: 39690879 Rec stat: c Entered: 19990122 Replaced: 19990714 Used: 19991015 › Type: a ELvl: Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: nyu Cont: GPub: Fict: 1 Indx: 0 Desc: a Ills: a Fest: 0 DtSt: r Dates: 1998,1967 ¶ › 1 010 99-164384 ¶ › 2 040 DLC ‡c DLC ¶ LEADER › 3 020 0375701230 ¶ 008 (FIXED FIELDS) › 4 043 n-us-tn ¶ VARIABLE FIELDS › 5 050 00 PS3501.G35 ‡b D43 1998 ¶ OCLC FIELDS › 6 082 00 813/.52 ‡2 21 ¶ › 7 090 ‡b ¶ › 8 049 TKNN ¶ › 9 100 1 Agee, James, ‡d 1909-1955. ¶ › 10 245 12 A death in the family / ‡c James Agee. ¶ › 11 250 1st Vintage International ed. ¶ › 12 260 New York : ‡b Vintage Books, ‡c 1998. ¶ › 13 300 ix, 310 p. : ‡b ill. ; ‡c 21 cm. ¶ › 14 650 0 Traffic accident victims ‡x Family relationships ‡v Fiction. ¶ › 15 650 0 Fathers and sons ‡z Tennessee ‡z Knoxville ‡v Fiction. ¶ › 16 650 0 Family ‡z Tennessee ‡z Knoxville ‡v Fiction. ¶ › 17 650 0 Boys ‡z Tennessee ‡z Knoxville ‡v Fiction. ¶ › 18 651 0 Knoxville (Tenn.) ‡v Fiction. ¶ › 19 655 7 Domestic fiction. ‡2 lcsh ¶ › 20 655 7 Bildungsromane. ‡2 gsafd ¶

10. OCLC MARC Record Terminology n Fixed Fields: Fields that are of fixed length. These fields are at the top of the bibliographic record n Variable Fields: Fields that are of variable length (0xx-9xx fields)

11. Variable Fields: Outline n 0XX -- Control information, number, codes n 1XX -- Main entry (name*, uniform title) n 2XX -- Title, edition, imprint n 3XX -- Physical description, etc. n 4XX -- Series statements (as shown on piece) n 5XX -- Notes n 6XX -- Subject headings n 7XX -- Added entries (titles, names*) n 8XX -- Series added entries (other authoritative forms), holdings n 9xx -- Local notes * name = personal names and corporate bodies

12. HELD BY TKN - 139 OTHER HOLDINGS OCLC: 39690879 Rec stat: c Entered: 19990122 Replaced: 19990714 Used: 19991015 › Type: a ELvl: Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: nyu Cont: GPub: Fict: 1 Indx: 0 Desc: a Ills: a Fest: 0 DtSt: r Dates: 1998,1967 ¶ › 1 010 99-164384 ¶ › 2 040 DLC ‡c DLC ¶ › 3 020 0375701230 ¶ FIXED FIELDS › 4 043 n-us-tn ¶ VARIABLE FIELDS › 5 050 00 PS3501.G35 ‡b D43 1998 ¶ › 6 082 00 813/.52 ‡2 21 ¶ › 7 090 ‡b ¶ › 8 049 TKNN ¶ › 9 100 1 Agee, James, ‡d 1909-1955. ¶ › 10 245 12 A death in the family / ‡c James Agee. ¶ › 11 250 1st Vintage International ed. ¶ › 12 260 New York : ‡b Vintage Books, ‡c 1998. ¶ › 13 300 ix, 310 p. : ‡b ill. ; ‡c 21 cm. ¶ › 14 650 0 Traffic accident victims ‡x Family relationships ‡v Fiction. ¶ › 15 650 0 Fathers and sons ‡z Tennessee ‡z Knoxville ‡v Fiction. ¶ › 16 650 0 Family ‡z Tennessee ‡z Knoxville ‡v Fiction. ¶ › 17 650 0 Boys ‡z Tennessee ‡z Knoxville ‡v Fiction. ¶ › 18 651 0 Knoxville (Tenn.) ‡v Fiction. ¶ › 19 655 7 Domestic fiction. ‡2 lcsh ¶ › 20 655 7 Bildungsromane. ‡2 gsafd ¶

13. MARC Terms and Definitions n FIELD: A separately designated element of a MARC record; can have one or more subfields. n TAG: 3-digit field identifier. n INDICATORS: Two character positions following the tag in fields 1xx-9xx. n SUBFIELD: Separate segments of a field. n SUBFIELD CODES: Lowercase letter or number that identifies the subfield. Preceded by a delimeter.

14. Title Field Example 245 12 ‡a A death in the family / ‡c tag indicatorstitle subfield subfield code James Agee. ¶ remainder of title page transcription/ statement of responsibility subfield ‡ = delimiter

15. Dissecting MARC Field by Field: Common Fields in the Book Format (Base record)

16. HELD BY TKN - 169 OTHER HOLDINGS OCLC: 39724222 Rec stat: c Entered: 19980813 Replaced: 19990723 Used: 19991016 > Type: a ELvl: Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: ctu Cont: b GPub: Fict: 0 Indx: 1 Desc: a Ills: a Fest: 0 DtSt: s Dates: 1999, ¶ > 1 010 98-41036 ¶ > 2 040 DLC ‡c DLC ¶ > 3 020 1567202055 (alk. paper) ¶ > 4 050 00 HG4538 ‡b.S16 1999 ¶ > 5 082 00 332.67/314 ‡2 21 ¶ > 6 090 ‡b ¶ > 7 049 TKNN ¶ > 8 100 1 Saari, David J. ¶ > 9 245 10 Global corporations and sovereign nations : ‡b collision or cooperation? / ‡c David J. Saari. ¶ > 10 260 Westport, Conn. : ‡b Quorum, ‡c 1999. ¶ > 11 300 xiv, 362 p. : ‡b ill. ; ‡c 25 cm. ¶ > 12 504 Includes bibliographical references (p. [325]-354) and indexes. ¶ > 13 650 0 Investments, Foreign. ¶ > 14 650 0 Investments. ¶ > 15 650 0 Trade regulation. ¶ > 16 650 0 Democracy. ¶ > 17 650 0 Representative government and representation. ¶ > 18 650 0 Competition, International. ¶

17. OCLC Bibliographic Formats and Standards http://www.oclc.org/oclc/bib/toc.htm

18. Fixed Fields OCLC: 39724222 Rec stat: c Entered: 19980813 Replaced: 19990723 Used: 19991016 > Type: a ELvl: Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: ctu Cont: b GPub: Fict: 0 Indx: 1 Desc: a Ills: a Fest: 0 DtSt: s Dates: 1999, ¶ Type: a -- Language material BLvl: m -- Monograph Desc: a -- AACR2 Elvl: ¦ -- Full-level, PCC Form: ¦ -- Not microform, etc. Ill: a -- Has illustrations Srce: ¦ -- LC Conf: 0 -- Not a conference pub. Gpub: ¦ -- Not a gov’t pub. Fest: 0 -- Not a festschrift Audn: ¦ -- Not specified Biog: ¦ -- Not biographical Fict: 0 -- Not fiction DtSt: s -- Single date Ctrl: ¦ -- No archival control Mrec: ¦ -- Record not modified Indx: 1 -- Has index Dates: 1999, -- pub. in 1999 Lang: eng -- English language Ctry: ctu -- Connecticut

19. Variable Fields > 1 010 98-41036 ¶ Library of Congress Control Number (LCCN) > 2 040 DLC ‡c DLC ¶ Cataloging Source ‡a Original Cataloging Agency ‡c Transcribing Agency (DLC is Library of Congress) > 3 020 1567202055 (alk. paper) ¶ International Standard Book Number (ISBN)

20. Variable Fields, Cont. > 4 050 00 HG4538 ‡b.S16 1999 ¶ Library of Congress Call Number > 5 082 00 332.67/314 ‡2 21 ¶ Dewey Decimal Call Number ‡2 Edition

21. Variable Fields, Cont. > 6 090 ‡b ¶ Locally Assigned LC-type Call Number ‡b Local Cutter Number > 7 049 TKNN ¶ Local Holdings > 8 100 1 Saari, David J. ¶ Main Entry--Personal Name

22. Variable Fields, Cont. > 9 245 10 Global corporations and sovereign nations : ‡b collision or cooperation? / ‡c David J. Saari. ¶ Title Statement ‡a Title ‡b Remainder of Title ‡c Remainder of Title Page Transcription/Statement of Responsibility > 10 260 Westport, Conn. : ‡b Quorum, ‡c 1999. ¶ Publication, Distribution, Etc. ‡a Place of Publication, Distribution, Etc. ‡b Name of Publisher, Distributor, Etc. ‡c Date of Publication, Distribution, Etc.

23. Variable Fields, Cont. > 11 300 xiv, 362 p. : ‡b ill. ; ‡c 25 cm. ¶ Physical Description ‡a Extent ‡b Other Physical Details ‡c Dimensions > 12 504 Includes bibliographical references (p. [325]-354) and indexes. ¶ Bibiography, Etc. Note

24. Variable Fields, Cont. > 13 650 0 Investments, Foreign. ¶ > 14 650 0 Investments. ¶ > 15 650 0 Trade regulation. ¶ > 16 650 0 Democracy. ¶ > 17 650 0 Representative government and representation. ¶ > 18 650 0 Competition, International. ¶ Subject Added Entry--Topical Term

25. Subject Authority Record LC/NACO - SUBJECT ARN: 2032264 Rec stat: c Entered: 19860211 › Type: z Upd status: a Enc lvl: n Source: Roman: Ref status: b Mod rec: Name use: b Govt agn: Auth status: a Subj: a Subj use: a Series: n Auth/ref: a Geo subd: i Ser use: b Ser num: n Name: n Subdiv tp: n Rules: n ¶ › 1 010 sh 85136505 ¶ › 2 040 DLC ‡c DLC ‡d DLC ¶ › 3 005 19980109133844.4 ¶ › 4 053 HD3612 ‡c Economic aspects ¶ › 5 150 Trade regulation ¶ › 6 450 Government regulation of commerce ¶ › 7 450 Regulation of trade ¶ › 8 550 Commercial law ‡w g ¶ › 9 550 Consumer protection ‡x Law and legislation ¶ › 10 550 Deregulation ¶

26. Subject Added Entries on Bib Record 600 Personal Name 610Corporate Name 611Meeting Name 630 Uniform Title 650Topical Term 651Geographic Name

27. Common Subject Added Entry Subfields ‡vForm subdivision ‡xGeneral subdivision ‡y Chronological subdivision ‡z Geographic subdivision Example: 651 0 United States ‡x History ‡y Revolution, 1775-1783 ‡v Indexes.

28. 600 Personal Name 1st indicator 0 Forename 1 Surname 3 Family name 2nd indicator 0 Library of Congress subject heading 1-8 Other subject headings (Not used at UTK) › 600 10 Ghobadian, Abby, ‡d 1951- ‡v Anecdotes. ¶ › 600 00 Madonna, ‡d 1958- ¶ › 600 10 Franco Arce, Samuel ‡x Assasination.

29. 610 Corporate Name 1st indicator 1 Jurisdiction name 2 Name in direct order 2nd indicator 0 Library of Congress subject heading 1-8 Other subject headings (Not used at UTK) › 610 10 Tennessee. ‡b Dept. of Correction. ¶ › 610 20 Society of Forensic Medicine ‡v Directories. ¶

30. 611 Meeting Name 1st indicator 2 Name in direct order 2nd indicator 0 Library of Congress subject heading 1-8 Other subject headings (Not used at UTK) › 611 20 International Conference on the Protection of the North Sea ‡d (1984 : ‡c Bremen, Germany) ¶

31. 630 Uniform Title 1st indicator 0-9 Filing indicator 2nd indicator 0 Library of Congress subject heading 1-8 Other subject headings (Not used at UTK) › 630 00 Bible. ‡p O.T. ‡p Deuteronomy. ¶ Always drop initial article and use 1st indicator = 0.

32. 650 Topical Term 1st indicator ¦ Always use this 0-2 Not used byUTK, LC 2nd indicator 0 Library of Congress subject heading 1-8 Other subject headings (Not used at UTK) › 650 0 Bridges ‡z California. ¶ › 650 0 Italian literature ‡y To 1400. ¶ › 650 0 Seeds ‡v Catalogs. ¶ › 650 0 Industrial relations ‡z Germany ‡v Congresses. ¶

33. 651 Geographic Name 1st indicator ¦ Undefined 2nd indicator 0 Library of Congress subject heading 1-8 Other subject headings (Not used at UTK) › 651 0 Great Smoky Mountains (N.C. and Tenn.) ¶ › 651 0 China ‡x History ‡y Han dynasty, 202 B.C.-220 A.D. ‡v Humor. ¶

34. Call Numbers n 050 -- LC Call Number assigned by the Library of Congress or other national library n 082 -- Dewey Decimal Call Number assigned by LC or other national library n 086 -- Government Document Classification Number (a.k.a. SuDocs number) n 090 -- Locally assigned LC-Type Call Number (UTK assigns this) n 092 -- Locally Assigned Dewey Call Number n 099 -- Local Free-Text Call Number (UTK uses this for local theses or other locally derived numbers)

35. 050, 090 and 099 Examples 245 10 Llamas for love and money... 050 00 SF401.L6 ‡b H37 1994 099 SF401.L6 H37 1994 245 10 Mount Baldy Wilderness, Apache National Forest, southwestern region... 090 G4332.M58 1998 ‡b.U5 099 G4332.M58 1998.U5 LC call number structure is generally: ‡a Classification Number ‡b Cutter Number ‡c Date

36. Horizon Call Number Display and Indexing n 050 & 090 -- Indexed only in staff catalog under: Call Number Browse (Bibs). Does not display in PAC. n Item Record Call Number -- The only call number that users can search. This type of search is called: Call Number Browse. Also displays on upper left of bib. record and on “show copies” screens in PAC. n 099 -- The only call number that appears within the “show detail” (full record) display in the public access catalog (PAC). Also appears in the brief display for all searches except call number searches. Not indexed.

37. Bibliography, OCLC Sites n OCLC Bibliographic Formats and Standards: http://www.oclc.org/oclc/bib/toc.htm n Concise Input Standards: http://www.oclc.org/oclc/man/7366cis/toc.htm n OCLC-MARC Code Lists: http://www.oclc.org/oclc/man/code/codetoc.htm n Authorities Reference Card: http://www.oclc.org/oclc/man/5411arc/5411.htm n Authorities User Guide: http://www.oclc.org/oclc/man/5411aug/frames_man.htm

38. Bibliography, MARC 21, Etc. n MARC 21: http://lcweb.loc.gov/marc/bibliographic/ecbdhome.html n MARC Standards home page: http://lcweb.loc.gov/marc/ n Ending punctuation: http://www.cis.csiro.au:8001/cis/lib/libnotes/marc_punct.htm or: http://www.orst.edu/dept/IS/teams/useser/moncat/procedures/pu nctuation.html n Understanding MARC: http://lcweb.loc.gov/marc/umb/