1. Transition Planning for SCSEP Participants July 8, 2010 – 2pm ET

2. 2 Transition Planning for SCSEP Participants Webinar Platform: Participant View Attendee List Chat Room Presentation Slide Area Status Options Full Screen

3. 3 Transition Planning for SCSEP Participants Submitting Questions  To submit a question or comment, type the question in the text field and click the arrow button.  Please enter the name to whom the question is directed.  Your name, the text “Submitted Question,” and your question will appear in red on your screen, indicating successful submission.  Questions are directly transmitted to presenters—no other participants will see your questions. Gary, where can I find today’s PPT? Text Field Arrow Button

4. 4 Transition Planning for SCSEP Participants Practice In the Chat Room, please type the name of your organization, your location, and how many people are attending with you today.

5. 5 Transition Planning for SCSEP Participants How to Participate in Polls

6. 6 Transition Planning for SCSEP Participants Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

7. 7 Transition Planning for SCSEP Participants Presenters Presenter:  Joyce Welsh M.H. West & Associates Moderator:  Judith Gilbert Team Leader, SCSEP National Office

8. 8 Transition Planning for SCSEP Participants Durational Limits in Context Webinar #1: May 6, 2010  SCSEP Durational Limits: What Do They Mean for Grantees and Participants? SCSEP Durational Limits: What Do They Mean for Grantees and Participants? Webinar #2: May 20, 2010  SCSEP Waiver Factors for Durational Limits SCSEP Waiver Factors for Durational Limits

9. 9 Transition Planning for SCSEP Participants  Grantee view – Overall program strategies  Participant view – Concrete exit strategy stepsObjectives

10. 10 Transition Planning for SCSEP Participants What Will Grantee Policy Be? 1.48 months with waivers 2.48 months with no waivers 3.Less than 48 months

11. 11 Transition Planning for SCSEP Participants Policy Points to Ponder  Will participants be better off in a year?  What can be accomplished in another year that hasn’t been in the last four?  What factors are beyond the participant’s (and program’s) control?  What impact will multiple extensions have on the average project duration?

12. 12 Transition Planning for SCSEP Participants Grantee View Determine grantee durational limit policy Determine the scope of the challenge: How many participants will exit in July 2011? 12 MONTHS OUT Train sub-grantee staff on transition processes and priority actions Ensure sub-grantee understanding of waiver policy 6 MONTHS OUT Ensure required transition policies are being adhered to Ensure waiver factors have been documented How many participants will exit in August (then September, then October…) 2011?

13. 13 Transition Planning for SCSEP Participants After Grantee Has Made an Extension Policy Decision… When and how do you begin the process of easing participants off the program as they reach their individual participation limit?

14. 14 Transition Planning for SCSEP Participants Beginning the Process  Begin NOW –What is the scope of your challenge? –Who will be exiting?  Set a quarterly schedule to refocus your participants

15. 15 Transition Planning for SCSEP Participants Practice Points to Ponder How and when will you notify participants?  Group meeting?  Letter?  Individual meeting? How will you notify host agencies?  Group meeting?  Letter?  Individual meeting?

16. 16 Transition Planning for SCSEP Participants How to Begin  Honestly assess the participant’s strengths and weaknesses with the host agency supervisor  Meet with participant to re-start IEP process –Reorientation –Reassessment –Redesigned IEP

17. 17 Transition Planning for SCSEP Participants Individual Employment Plan The IEP is your key tool  The IEP process helps each participant accomplish as much as possible while in SCSEP  An IEP keeps you and participants focused

18. 18 Transition Planning for SCSEP Participants The Clock Is Ticking… You have one year to prepare long-term participants for a permanent job or other services before the BIG BANG – the first 48 month durational limit hits  Aftershocks: Every month thereafter, someone will hit the 48 month limit

19. 19 Transition Planning for SCSEP Participants Triage Participants with job potential  Escalate job development activities  Rotate host agencies  Determine suitability for specialized training and/or OJE

20. 20 Transition Planning for SCSEP Participants Triage Participants who may not achieve unsubsidized employment  Reassessment is critical  Don’t ignore the possibility of placement

21. 21 Transition Planning for SCSEP Participants Your Time Is Limited! The IEP must be:  Realistic  Achievable  Clear  Comprehensive

22. 22 Transition Planning for SCSEP Participants What Your Staff Need to Know  Host agencies that provide a supportive environment for participants with barriers or growing frailties  Local job market and job qualifications  Available training opportunities that lead to jobs mentioned above  Available social services

23. 23 Transition Planning for SCSEP Participants If the Clock Has Run Out…  Make referrals for employment or other assistance  Ensure the participant has a budget to follow and is signed up for appropriate social services (ASAP!)  Get permission and alert the participant’s support network (if any) to their increased vulnerability

24. 24 Transition Planning for SCSEP Participants Dealing with Long-Term Participants Critical elements:  Good case notes – give extra attention to capturing and documenting waiver factors  Develop partnerships with organizations and agencies that provide supportive services

25. 25 Transition Planning for SCSEP Participants Post-SCSEP Support Services  Subsidized housing  Energy assistance  Utility discount  Food stamps  SSI  Transportation assistance  AoA programs and services: –Homemaker and home health aides –Congregate and home-delivered meals –Friendly visiting programs

26. 26 Transition Planning for SCSEP Participants Community Directories  United Way: Call helpline (211) and ask for help to identify resources for which your participant might qualify  Area Agencies on Aging: Information, referral, and assistance programs  GovBenefits.gov: Information on over 1,000 benefits and assistance programs GovBenefits.gov

27. 27 Transition Planning for SCSEP Participants Stipend Programs  Corporation for National and Community Service Senior Corps: –Foster Grandparents (stipend) –Senior Companions (stipend) –RSVP (non-stipend) Contact your state office NOW at www.seniorcorps.gov/about/contact - there may be a waiting list for stipend programs www.seniorcorps.gov/about/contact

28. 28 Transition Planning for SCSEP Participants Non-Stipend Programs Volunteer Opportunities Continue to enhance the participant’s sense of self-worth and connectedness to the community. *See list of various resources on the Older Workers Community of Practice and add your suggestions!

29. 29 Transition Planning for SCSEP Participants Plotting Out the Exit Process  Triage participants based on tenure – first in, first out  Chart out participants targeted for exit in each quarter –Allow appropriate time to inform and prepare each group for exit –Continue process with new group exiting each quarter

30. 30 Transition Planning for SCSEP Participants Plotting Out the Exit Process  Have a participant recruitment plan in place to refill each exiting cohort  Have a host agency recruitment plan to support new participants  Have a placement plan to exit participants into jobs, where appropriate, to maintain entered employment ratio

31. 31 Transition Planning for SCSEP Participants Summary Steps 1.Determine the scope of the problem –Will multiple exit quarters be needed? –If so, how many long-standing participants must exit each quarter?

32. 32 Transition Planning for SCSEP Participants Summary Steps 2. Call in each targeted participant  Reassess for placement potential  Transfer or begin job development  Develop IEP for exit transition

33. 33 Transition Planning for SCSEP Participants Transition Planning 3. Develop an exit transition IEP for participants without placement potential  Develop budget minus SCSEP wages  Refer to necessary support services and stipend/volunteer programs  Gain permission from participant and contact social support systems to ensure safety net throughout transition

34. 34 Transition Planning for SCSEP Participants Two Tracks for Transition Planning Enhanced job development efforts Unsubsidized job Host agency hire Specialized training Rotation OJE Track 1: Good employability potential

35. 35 Transition Planning for SCSEP Participants Two Tracks for Transition Planning m Safety net planning Termination Other program referral Social services referral Budget less Title V wages Personal support system Track 2: More vulnerable, less apt to gain employment Volunteer opportunities

36. 36 Transition Planning for SCSEP Participants Transition Planning Transition planning is an ongoing process. *From PY 2011 forward, after exiting long-term participants

37. 37 Transition Planning for SCSEP Participants Participant View – Local Level Reassess each participant who will reach the 48 month limit in July 2011 Develop updated IEP Does the participant have reasonable job potential? Begin exit transition activities (see 6 months out chart) Escalate job development Escalate skills development NO YES 12 months out (July 2010)

38. 38 Transition Planning for SCSEP Participants Participant View – Local Level 6 months out (January 2011) Alert support network to increased vulnerability Ensure participant has budget to follow Refer participant to other services, One-Stops, and volunteer activities Reassess each participant who will reach the 48 month limit in July 2011, who still does not have employment Update IEP

39. 39 Transition Planning for SCSEP Participants Triage Your Participant Base  Management Reports will available in August 2010 and ongoing  12 month process begins anew and will be ongoing

40. 40 Transition Planning for SCSEP Participants Ongoing Transition Planning Work with project staff to establish job readiness of each participant  Review assessments and IEPs  Interview participants  Clarify participant’s goals and identify challenges to employment  Ensure marketable participants have resumes  Prepare participants for interviews  Escalate IEPs of most job-ready to include specialized training and OJE, as appropriate

41. 41 Transition Planning for SCSEP Participants Analyze Participant Characteristics Develop a matrix to analyze characteristics of short- and long- term participants  Replicate positive and minimize negative combinations of factors  Target recruitment  Recruit host agencies that replicate successful training experiences and assignments  ID specialized training for credentials /certifications appropriate to your participant base and community job demands

42. 42 Transition Planning for SCSEP Participants Please enter your questions into the Chat Room! Question and Answer Period

43. 43 Transition Planning for SCSEP Participants Share Your Ideas with Your Peers! Share your demand-driven strategic plans, models, innovations, resources, and ideas! You have the option to submit content for review by uploading the resource or providing a link to the resource.

44. 44 Transition Planning for SCSEP Participants Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

45. 45 Transition Planning for SCSEP Participants Stay Informed, Get Connected! Workforce 3 One:  Communities of Practice Communities of Practice  Recovery Clearinghouse Recovery Clearinghouse  Live and Archived Webinars Live and Archived Webinars  Podcasts Podcasts  Monthly Newsletters Monthly Newsletters  Thousands of User-Generated Resources! Thousands of User-Generated Resources! For more information about the Workforce Investment System:  Visit www.careeronestop.orgwww.careeronestop.org  Call 1-877-US2-JOBS

46. 46 Transition Planning for SCSEP Participants www.workforce3one.org