2. Copyright © Texas Education Agency 2012 1 The Approved Application, NOGA, Budget, and Provisions & Assurances Sorting It All Out

3. Copyright © Texas Education Agency 2012 2 Approved Grant Application The approved negotiated grant application and the signed Notice of Grant Award (NOGA) together constitute a legally binding agreement between TEA and the grantee. Certification and Incorporation – I hereby certify that the information contained in this application is, to the best of my knowledge, correct and that the organization named above has authorized me as its representative to obligate this organization in a legally binding contractual agreement. I further certify that any ensuing program and activity will be conducted in accordance with all applicable Federal and State laws and regulations, application guidelines and instructions, the Provisions and Assurances, Debarment and Suspension, lobbying requirements, Special Provisions and Assurances, and the schedules attached as applicable. It is understood by the applicant that this application constitutes an offer and, if accepted by Agency or renegotiated to acceptance, will form a binding agreement. The grantee is responsible for maintaining copies of negotiated changes, corrections, and amendments to the original application.

4. Copyright © Texas Education Agency 2012 3 Notice of Grant Award The Notice of Grant Award (NOGA) authorizes the grantee to expend funds. The information on the NOGA is incorporated into the grant agreement NOGA Transmittal Letter – contains important information on amending, reporting expenditures, and managing funds

5. NOGA Continued…

6. Copyright © Texas Education Agency 2012 5 Budget Schedules Budget schedules represent the “financial plan” for the grant project. Organized by cost categories in accordance with federal Generally Accepted Accounting Principles (GAAP) 1. Direct Costs – Payroll Costs (6100) – Professional and Contracted Services (6200) – Supplies and Materials (6300) – Other Operating Costs (6400) – Capital Outlay (6600) 2. Indirect Costs Narratives should support and reference the budgeted items.

7. Copyright © Texas Education Agency 2012 6 Budgeted Items Must… Be allowable under federal cost principles [Office of Management and Budget (OMB) Circular A-122] Be reasonable and necessary to accomplish the program goals. Clearly support the project’s goals and objectives Present a fair and accurate best estimate of the costs to complete the proposed project – based on the best information available Ensure that implementation, continuation, and phase-down costs can be met Not assume that income from a grant alone can support a project.

8. Copyright © Texas Education Agency 2012 7 Budget Review Process Review all items for allowability Calculate the maximum allowable indirect costs TEA may review whether budget items charged to indirect costs are consistent among the applicant’s grant projects Review job positions, salaries, and wages Number and classification of positions Percent of time allocated to the grant project Reasonableness of compensation Each job position funded with the grant must be listed in the approved application

9. Copyright © Texas Education Agency 2012 8 Amendments Certain budgetary changes require TEA’s prior approval via the amendment process – Refer to specific instructions in the RFA (Part 3: Schedule Instructions) and on the amendment schedule (Part 4: Schedule 3 – Purpose of Amendment) An amendment is effective on the day it is received by TEA in substantially approvable form The last date to submit an amendment is usually 90 days prior to ending date of grant

10. Copyright © Texas Education Agency 2012 9 Provisions and Assurances By signing Schedule #1 – General Information, or by certifying and submitting an eGrants application, the authorized official certifies that the applicant organization will comply with each of the provisions and assurances in the application. – Paper Applications: Schedules #6A – 6F – eGrants: CS 7000

11. Copyright © Texas Education Agency 2012 10 Provisions and Assurances General Provisions and Assurances (Schedule #6A) – included with every grant application from TEA Debarment and Suspension (Schedule #6B) – included with every federally funded application Lobbying Certification (Schedule #6C) – included with every federal application in which the applicant can request greater than $100,000 Disclosure of Lobbying (Schedule #6D)- included with every federal application in which the applicant can request greater than $100,000 NCLB Provisions and Assurances (Schedule #6E) – included with every application funded by NCLB federal funds Program-Specific Provisions and Assurances (Schedule #6F) – included if the program requires additional provisions or assurances such as supplement-not- supplant, data collection, survey participation, attendance at events, and other programmatic requirements