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ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT SCHOOL: MAGGOTTY HIGH TEACHER: APPLICATION SOFTWARE: MICROSOFT OFFICE WORD 2007 OPERATING SOFTWARE: WINDOWS.

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Presentation on theme: "ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT SCHOOL: MAGGOTTY HIGH TEACHER: APPLICATION SOFTWARE: MICROSOFT OFFICE WORD 2007 OPERATING SOFTWARE: WINDOWS."— Presentation transcript:

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3 ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT SCHOOL: MAGGOTTY HIGH TEACHER: APPLICATION SOFTWARE: MICROSOFT OFFICE WORD 2007 OPERATING SOFTWARE: WINDOWS XP TOPIC: MAIL MERGE

4 Students should be able to:  State what is mail merge.  State the purposes of mail merge.  Identify documents that can be mail merged.  Demonstrate the process involved in completing mail merge

5 Mail merge is the combination of data files to be printed and distributed in masses

6  The purpose of mail merge is to duplicate a document with specified names and addresses of recipients.

7  Letters  Labels  Envelopes  E – mail and other documents to be dispatched in masses

8  Select MAILING from the menu ribbon  Select recipients  Type new list  Select customize columns from dialogue box – to delete, add or remove unwanted fields

9  Add the required fields  Type the names and addresses of the recipients  Select ok  Save the data source  Select the insert merge field icon form the mailing menu – insert the fields

10  Preview the results  Select finish and merge  Edit individual document and select ok

11 or  Select finish mail merge from mail merge menu bar

12 THE END Created by: Tory Robinson

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