1. City of Duvall 2016 PROPOSED BUDGET INFORMATION TECHNOLOGY NOVEMBER 3, 2015 2016 PROPOSED BUDGET INFORMATION TECHNOLOGY NOVEMBER 3, 2015

2. What We’ll Cover  Budget Overview  Goals  Where we are  How do we get there?  Challenges

3. 2016 Budget Proposal: Overview  Summary Breakdown IT ServicesMaintenanceAcquisitionFund Balance2016 Budget $93,848$85,704$12,000$36,941$228,493

4. 2016 Budget Proposal: Overview  Historical View  FTE View 2016 Proposed2015 YE Est2015 Revised2014 Actual $228,493$256,971.00$256,921.00 2016201520142013 00.500

5. Information Technology Goals  Business requirements drive IT projects  Continuous IT assessment  Grow IT maturity level  Implement a fiscally sustainable and supportable technology roadmap  Provide meaningful metrics

6. Where we are Year 1 – Year 2 (we are here) Reactive Reactive Fire Fighter mode Fire Fighter mode Ad hoc processes, documentation is minimal, alignment is minimal Ad hoc processes, documentation is minimal, alignment is minimal Year 3 Proactive Trusted Operator Core processes defined and repeatable, governance in place Year 4 -5 Strategic Partner Processes are defined, documented, and updated; non static strategy

7. Where we are Year 1 – 2015 (IT Workplan)  Migrate in-house email system to Microsoft Office 365 – (completed)  Upgrade existing in-house servers – (completed)  Upgrade 1/3 of local workstations ( in progress – estimated completion 12/4 )  Acquire Technology Services – (completed)  Establish an approved IT budget definition document – (partial completion)  Discontinue Microsoft Enterprise Agreement – (completed)  Establish a lifecycle policy – ( shifted to 2016 )  Establish a robust service desk system – (completed)  Simplify current network design – ( shifted to 2016 )  Implement a Technology Work Plan – (completed)

8. Where we are

9. How do we get there Summary TimelineTasks 2015-2016Assess, react, build foundation 2017Reach sustainable level, establish core services 2018 - 2019Strategize

10. How do we get there? Year 2 – 2016 (IT Workplan)  Upgrade 1/3 of local workstations – to be completed in 2015  Provide metrics – in progress  Centralize technology servers – completed in 2015  Replace/upgrade core switches – resource funding required  Replace/upgrade cable plant (City Hall) – resource funding required  Simplify current network design (added from 2015)  Establish a lifecycle policy (added from 2015)

11. 2016 Budget Proposal: Challenges  Establishing Lifecycle Policy and Funding  Establish lifecycle fund for core infrastructure equipment  Learn to be proactive  Keeping Core/Infrastructure Systems Running  Phone System  Datacenter locations  Fiber infrastructure concerns  Cable plant infrastructure  Funding core switch replacement

12. Questions or Concerns?