1. EFFECTIVE & SUSTAINABLE PROCUREMENT SYSTEM IN LAGOS STATE Partnering for Development Onafowote, Fatai Idowu Acting General Manager (PPA) Presentation made during the meeting of the Body of Permanent Secretaries on Tuesday, 21 st June, 2016

2. Background Lagos State collaborated with the World Bank in the year 2003 for a broad Public Sector Reform process to improve Efficiency, Accountability, Transparency and Probity in the conduct of Government Business and to align with International Best Practice. Consequently, the Lagos State Government enacted the Lagos State Public Procurement Law in October 21, 2011 and the Law became effective in April 2012.

3. Background Contd As part of the strategic plans to achieve the State Developmental Goals by Y2025, Lagos State Public Procurement Agency was established in February 2012 with a core mandate to certify all State procurements prior to, during and after the award of any contract Procurement Officers’ Cadre was created to carry out procurement functions in all the MDAs.

4. Background Contd PPA effectively took over the functions of the defunct State Tenders Board and State Consultancy Board in April 1 st 2014

5. Public Procurement Law

6. LEGAL FRAMEWORK Procurement Law Adequate provision of Procurement Law that clearly states the functions of the key stakeholders, the procurement guiding rules as well as offences and penalties for violating any of the provisions. Procurement Regulations Standard regulations made in pursuant of the law for an effective and efficient implementation of the procurement law Procurement Rules Policy statements in form of memorandum issue to guide the proper conduct of procurement. Procurement Procedures Well defined step-by-step procedures for the procurement of works, goods and services using different procurement/ selection methods

7. INSTITUTIONAL FRAMEWORK The Board The affairs of the procurement Agency shall be administered by the Council/ Board. Lagos State Public Procurement Agency A Body charged with the responsibility of regulating all the procurement activities/ functions. Procurement Office Primarily established to carry out procurement functions. Procurement Planning Committee (PPC) The Committee shall be responsible for overall planning and preparation of Annual Procurement Plan and ensures adequate integration of procurement expenditure into the yearly budget Ministerial/ Parastatal Tender Board Approving Authority for the conduct of public procurement in Public Sector. Technical Evaluation Sub-Committee A subcommittee of the Tenders’ Board charged with the responsibility for the evaluation of bids/proposals.

8. Procurement Stakeholders End -Users PE/ Procurement Office Procurement Agency Contractors/ Suppliers/ Consultants (Registered) NGOs/ CSOs Other Stakeholders e.g. CDA, LG

9. Partnering 4 Development All the Stakeholders are important in the Procurement Implementation – Team Work / Team Building is Key

10. Our Products : No. 1 CERTIFICATE OF COMPLIANCE (COC ) It is an approval document issued to an MDA who has followed the appropriate procurement procedures/ method to select a contractor/ supplier/service provider. It is applicable mostly to capital projects. e.g. Construction / Maintenance / Renovation of Public Utilities, Supply and Installation of Equipment etc.

11. Our Products : No. 2 PPA NO- OBJECTION A type of clearance issued which enables an MDA to proceed to other stages in the procurement process. It can also be issued as a clearance for an existing project which is executed in phases. e.g. continuation of Mile 2-Badagry Express road. PPA NO-Objection can also be issued to MDAs that have the competence and capability to carry out Direct Labour due availability of relevant equipment and personnel.

12. Our Products : No. 3 LETTER OF CONFIRMATION Mostly issued for projects/Programmes utilizing the “Recurrent Budget”. e.g. Public Service Week Celebration, World Health Day, Lagos Black Heritage etc.

13. Getting the Products Obtain HE’s Approval Obtain the necessary sign-offs from relevant MDAs Availability of funds to execute the proposed project/ Programme (Appropriation/Budget) (VOC or AIE) Involve the MDA Procurement Department/ Unit for Professional Advice Ensure that the preferred contractor/ supplier/ service provider is registered with Lagos State Government (Registration / Renewal of Contractors is being reviewed to make it easier and less cumbersome) Use of Procurement Standard Templates for making requests.Note: Inability to meet any of these conditions delay the issuance of the PPA Approval Instruments. A guideline/checklist has been prepared and this is expected to be completed and submitted along with the requests. This will come out as circular soon.

14. What we want to achieve……. To ensure a Transparent, Competitive, Inclusive, Sustainable and Value-for Money Public Procurement System that supports the State’s Developmental Goals and engenders Public Confidence.

15. How? Adherence to existing Procurement Circulars issued by the Office of the Head of Service Follow the Procurement Rules and Guidelines as published by Public Procurement Agency – www.lagosppa.gov.ng Involve Procurement Officers in your team from the outset Build Capacity of the Procurement Officers through relevant trainings required to be more proficient on the job

16. Thank you Itesiwaju Ipinle Eko, loje wa logun