1. Pioneering of Electronic Standards in Florida Postsecondary Electronic Standards Council Standards Council May 9, 2002 By Tom Stewart Miami-Dade Community College

2. Pioneering Electronic Standards in Florida Overview of Standards Activity in Florida b Common Paper Transcript b Common Course Numbering b FASTER/SPEEDE b Florida Academic Counseling and Tracking for Students (FACTS)

3. Pioneering Electronic Standards in Florida Common Paper Transcript b Florida Association of Collegiate Registrars and Admissions Officers (FACRAO) Early 70’s Proposed Standard Format Early 70’s Proposed Standard Format Required Data ElementsRequired Data Elements Required PositioningRequired Positioning

4. Pioneering Electronic Standards in Florida Common Paper Transcript b Articulation Coordinating Committee Task Force CreatedTask Force Created Data Elements (Required and Optional)Data Elements (Required and Optional) Values of Certain Data ElementsValues of Certain Data Elements Location on transciptLocation on transcipt Completed in 1972Completed in 1972 Also a common format for K-12 paper transcriptAlso a common format for K-12 paper transcript

5. Pioneering Electronic Standards in Florida Common Course Numbering b Proposed by FACRAO in the 1970’s Three alpha character prefixThree alpha character prefix Four numbersFour numbers No one ever adopted it voluntarilyNo one ever adopted it voluntarily

6. Pioneering Electronic Standards in Florida Common Course Numbering b Mandated by Articulation Coordinating Committee Three alpha characters (subject area)Three alpha characters (subject area) Four numbersFour numbers –First number indicates level (freshman, soph) –Last three numbers approved by state One character suffix (lab, combined lecture and lab)One character suffix (lab, combined lecture and lab)

7. Pioneering Electronic Standards in Florida Common Course Numbering b State Office of CCN with staff b Faculty task forces meet every 3 years b Cannot use a new number without state approval b Now used by selected private schools b Guaranteed, mandatory transferability

8. Pioneering Electronic Standards in Florida F A S T E R Florida Automated System for Transferring Educational Records b History of Development in early 1980’s b Proprietary Format (Fixed Length Records) b One format for Postsecondary b One format for K-12 to K-12 b One format for Secondary to Postsecondary b Requests is a feature

9. Pioneering Electronic Standards in Florida F A S T E R b 27 of 28 community colleges in production b Ten universities in production b One university (USF) uses SPEEDE; several more converting to SPEEDE b Used for scholarship info from high schools to Florida Dept of Education b Used for feedback to high schools

10. Pioneering Electronic Standards in Florida F A S T E R b Conversion of FASTER by FIRN at state capital to and from SPEEDE b USF, UM, Barry U use the Texas EDI Server b Over 500,000 transcripts exchanged annually among schools b Many also sent for financial aid purposes

11. Pioneering Electronic Standards in Florida F A S T E R b Decision has been made by the state FASTER committee to continue converting from FASTER format to ANSI ASC X12 (SPEEDE/ExPRESS) format b No firm target date for this conversion

12. Pioneering Electronic Standards in Florida Florida Academic Counseling & Tracking for Students (FACTS) b Database for all public community colleges and universities and many private schools b Students can search for program info by school, program or degree level

13. Pioneering Electronic Standards in Florida Florida Academic Counseling & Tracking for Students (FACTS) b Uses each transfer institution’s Degree Audit program b Accesses each home institution’s transcript on-line via EDI with a standard EDI format (not SPEEDE)

14. Pioneering Electronic Standards in Florida F A C T S Advisement b For example, student in France, attended M-DCC, wants to go to UF, accesses M-DCC transcript and UF degree audit to determine transfer status in specific program

15. Pioneering Electronic Standards in Florida F A C T S App for Admission b Student logs onto FACTS website b Student creates user ID and password b Chooses school, term and program b FACTS confirms OK to apply b Student provides information requested b Students saves and returns later or saves and submits application

16. Pioneering Electronic Standards in Florida F A C T S Admission b Student provided confirmation number b Student info either sent immediately to school or saved in FACTS server for later retrieval by school

17. Pioneering Electronic Standards in Florida F A C T S Admission b If student chooses to apply to another FACTS school, information previously given is not re-entered. b Information saved for a student 6 months b Information stored uses ANSI ASC X12 TS 189 for data element values b TS 189 values are sent to school

18. Pioneering Electronic Standards in Florida F A C T S Transmissions b Transcript information sent in FASTER EDI format b Admissions application info sent in XML format

19. Pioneering Electronic Standards in Florida F A C T S Other Features b Links to colleges’ web pages for: RegistrationRegistration College policiesCollege policies Courses in catalogCourses in catalog Payment of fees with credit cardPayment of fees with credit card Open classes for registrationOpen classes for registration b Links to state jobs database and federal financial aid applications

20. Pioneering Electronic Standards in Florida F A C T S Other Features b For College and University Administrators Articulation Manuals for Private UniversitiesArticulation Manuals for Private Universities Common Pre-Requisite Manuals for SUSCommon Pre-Requisite Manuals for SUS Residency (fees) Guidelines for each schoolResidency (fees) Guidelines for each school Florida Counseling for Future Education HandbookFlorida Counseling for Future Education Handbook

21. Pioneering Electronic Standards in Florida F A C T S Activity b Average Monthly Hits on FACTS server is 58,000 (as of October 2001) Advisement (Degree Audits)Advisement (Degree Audits) Transcripts and GradesTranscripts and Grades AdmissionsAdmissions General InformationGeneral Information

22. Pioneering Electronic Standards in Florida Future FACTS Features b Standard XML/HTML Format for all Degree Audit Displays b Standard Transient Form b For High School Students High School PlannerHigh School Planner Info on state scholarship programsInfo on state scholarship programs Costs to attend each CC and UniversityCosts to attend each CC and University Admissions Policies and ProceduresAdmissions Policies and Procedures

23. Pioneering Electronic Standards in Florida FACTS Web Site w w w. F A C T S. O r g