1. HISD Becoming #GreatAllOver Procurement Services Pre-Paid Travel Card Program HOUSTON INDEPENDENT SCHOOL DISTRICT

2. HISD Becoming #GreatAllOver Cross-Functional Team 2 System Development System Testing / Implementation Marketing Expertise E-News Communication Featured news story Account Reconciliation Back-End Processes Data Collection Customer Experience Bank Relations PROCARD Best Practices Pilot Procurement Services Accounts Payable SAP Department HISD Marketing

3. HISD Becoming #GreatAllOver Project Development 3 Provide an efficient process for payment of lodging expenses Reduce tasks associated with rush requests Reduce the # of checks issued for hotel expenditures Increase overall PROCARD spend for higher rebates Goal & Objectives Who else has implemented this type of program? Texas State University Univ. North Texas Houston Community College Market Intelligence

4. HISD Becoming #GreatAllOver Graph Rebate Analysis Potential rebate increase of $35k Program moves HISD to higher rebate tier Spend Analysis 4 PROCARD spend averages $ 19,000,000. Potential increase of $1.2 million in spend by introducing the Pre-Paid Travel program Calendar Years Rebate dollars in (thousands)

5. HISD Becoming #GreatAllOver HISD Opportunities 5 Smarter Tracking – Spend tracking will allow smarter negotiations for future savings Travel Security – Card only valid during specific dates – Card only hold a pre-approved amount – Card is restricted to approved hotel Card Inventory – This program allows us to have cards “in stock”. Shortens wait times for getting travel documents ready for traveler

6. HISD Becoming #GreatAllOver Implementation 6 Sourcing Process Cross functional teams – Discuss impact of program Market Research & Analysis Product Development Pilot Program 21 travelers 17 User Depts. Individual & Group Travel Lessons Learned Program refinement Travel Packet Welcome Letter Pre-Paid Authorization letter User Agreement – Must be signed Tax Exempt Form

7. HISD Becoming #GreatAllOver Travel Tips 7 Only for lodging expenses – Personal incidentals and meals are not covered by this program Don’t forget your card – Forgotten cards at your desk cause delays in your travel – Lost or stolen cards must be reported immediately Must have travel packet – Pre-Authorization form – Tax Exemption form – Do’s & Don’ts

8. HISD Becoming #GreatAllOver 8 GO LIVE January 20 th, 2014