1. Becoming the Lead “Dawg”

2. What we are doing differently? And why?

3. WHAT WERE WE DOING IN CAPITAL PLANNING AND DEVELOPMENT? No single point of contact for business equity No internal tracking and reporting Confusing/inaccurate language in solicitation documents Passive/reactive mode relative to business equity Generic statement of support for business equity

4. WHAT ARE WE DOING DIFFERENTLY? Assistant Director – Business Equity ( James Thelbert Evans Jr.) Accurate, clear, explicit language SBE/DBE vs. sbe/dbe Upgraded evaluation process/criteria (B.E.E.P) Past utilization history Approach to outreach (identify challenges and opportunities) Outreach Plan Internal tracking & reporting, including 2 nd tier.

5. WHAT ARE WE DOING DIFFERENTLY? CONT’D Business Equity Summit; “Becoming the Lead Dawg!” Embrace full university of M/W UW Board of Regents Policy #16 Goal setting based upon availability WOOF ! !

6. Utilization Major Construction ProjectsTotal $ Invoiced to UW to date % in Utilization 203928 Animal Research and Care Facility$35,513,048.702% 202039 Denny Hall Renovation$13,178,827.9110% 204878 NanoEngineering and Sciences Building $9,048,317.0414% 203612 Police Department Facility$9,585,271.4311% 204110 UWMC Expansion Phase II$72,895,975.0829% 204685 West Campus Utility Plant$6,344,341.326%

7. UW PROCUREMENT SERVICES Goods and Services Contracting Main Campus, Bothell and Tacoma

8. UW Business Diversity Timeline 2007 Decentralized – Procurement, Capital Planning and Business School have stand alone focus – some collaboration Missed Opportunities – Consultant Hired – Recommended Changes 2008 Centralized – Business Diversity Program Established Executive Level Support – Aligned with Strategy Management Campus Advisory Board and Steering Committee - Created 2011- ongoing Supplier Diversity Positions Created – Procurement and Capital Planning and Development Shared Vision – Collaboration – Partnering with Suppliers

9. What We’re Doing Now Supplier Orientation Program – Monthly Networking opportunities with buyers and campus customers http://f2.washington.edu/fm/ps/node/3469 Diversity Questionnaire included in Solicitations - May be scored Large Contract Supplier Partnerships with Small and Diverse Businesses Campus Outreach Monthly spotlight on a diverse business Targeted outreach to recipients of Federal Funds subject to Small Business Subcontracting Plan Goals Share Departmental Dashboard Report External Outreach - Network with other public agencies Utilize other agencies contracts, where feasible

10. What and How UW Purchases What UW Purchases The University purchases many different types of goods and services, ranging from “one-off” equipment purchases, to consulting services, to purchases that require University-wide (master) contracts. Centralized Teams of Buyers & Contract Managers With dedicated buyers for: Housing & Food Services UW IT UW Medical Center IT UW Medical Center equipment Lab Medicine Tacoma Campus

11. The Solicitation Process – Published to Campus Solicitation Process Description of Process Goods and Services Direct Buy Competition or justification for vendor selection not required. Departments may place orders with suppliers of choice within the direct buy limits without prior approval of Purchasing Services. Some exceptions may apply. less than $10,000 (excluding shipping, handling and tax) Informal Competition Purchasing Services Buyer will issue a Request for Quotations (RFQ) to qualified suppliers. Quotations may be provided by telephone or in writing (email, fax, or U.S. mail), depending on instructions from UW Buyer. Solicitations are required to include one minority and one women owned business certified by OMWBE. $10,000 to less than $100,000 Formal Competition Purchasing Services Buyer will issue a solicitation and advertise via Washington Electronic Business Solutions (WEBS). Formal receipt process required. $100,000 and greater

12. The Solicitation Process In General, the University solicitations over $10,000 are advertised via Washington Electronic Business Solutions (WEBS). Occasionally purchasing staff will issue solicitations between $10,000 and $100,000 that are not advertised in WEBS and the buyer is required to include one minority and one women owned business certified by State of Washington Office of Minority and Women Owned Business (OMWBE) in the solicitation process. Departments are encouraged to utilize/consider small diverse businesses for orders whenever possible. Suppliers must register with WEBS to receive free notices of University of Washington bid opportunities via email. The University utilizes the Ariba network to manage most solicitations over $100,000 and instructions will be published to WEBS advising bidders on the method needed to respond

13. Estimated Annual Spend* 1.2B Total Annual UW Spend - $300MCapital Projects -$150MSubcontracts (Research) -$ 750MGoods & Services *In order to improve the University’s reporting data related to diversity spend, the University is working with an OMWBE Certified consulting agency to improve reporting capabilities.

14. Contacts CAPITAL PLANNING AND DEVELOPMENT – Construction - A&E PROCUREMENT SERVICES – Goods and Services James Evans, Assistant Director, Business Equity Contact jte4@uw.edu 206.616.5407 Claudia Christensen, Procurement Manager Federal Small Business, Sustainability and Diversity in Contracting Contact claudiac@uw.edu 206-543-4156 Communications – Outreach David Wright, Director of Communications, Procurement Services Contact djwright@uw.edu 206-616-7076 UW Business Diversity Program Angela Battle, Director, Business Diversity Contact: akbattle@uw.edu 206 543-0847 Katherine Wu, Business Diversity Specialist Contact yabonunu@uw.edu 206-616-3741 Foster School of Business Wilfredo T. Tutol Jr., Associate Director Contact wtutol@uw.edu 206 616-1216

15. WOOF!