1. Slide 1

2. © 2012 Invensys. All Rights Reserved. The names, logos, and taglines identifying the products and services of Invensys are proprietary marks of Invensys or its subsidiaries. All third party trademarks and service marks are the proprietary marks of their respective owners. AV-15 Avantis Serialized Inventory and Repairable Spares Presented by Kathy Schwartz 10/11/12

3. Slide 3 Serialized Inventory

4. Slide 4 Why serialize? Collect specific history or location information about items without statistics or Preventive Maintenance Manage spares out of the storeroom, but also track costs and/or statistics related to that spare Track location of parts Build entities from a work order and return to inventory for later use – Constructed assemblies can be tracked similar to inventory

5. Slide 5 Detail Levels for parts Most Detail Serialized Inventory Entity Least Detail Inventory Repairable Spares

6. Slide 6 Serialized Inventory Ability to track inventory items on specific unit basis Each unit uniquely identified Tracks location of discrete units Serialized item any item that has been assigned a serial number Types of serialized items General serialized items Trackable assets

7. Slide 7 Serialized Inventory Serialized items can also be designated as trackable assets Allows specific unit identification and tracking Movement and Costs tracked for each discrete unit Item set up as entity as well as inventory item

8. Slide 8 Serialized Inventory Trackable Assets (Entities) Inventory information available if serialized item linked to entity

9. Slide 9 Setting up Serialized Inventory Item Type Value List Indicate if items of this type are serialized Inventory Classification Value List Identify classifications requiring serial numbers Define whether serialization is mandatory for classification Assign whether AUC should be updated for items in this classification MRO Item General Information Identify item as serialized Indicate whether item is repairable Define serialization UofM

10. Slide 10 Setting up Serialized Inventory Item Type Value List Serialized Items tab Designates whether: Serialization is allowed Item must be serialized when received Asset (entity) can be created

11. Slide 11 Setting up Serialized Inventory Inventory Classification Value List Identify if Serial numbers required for items in this classification EAR used to move item to or from classification EAR transaction can assign a new parent for the trackable asset. Allows classification to be excluded in AUC calculation

12. Slide 12 Setting up Serialized Inventory MRO Item set up Specify that the item will be serialized Specify the unit at which to serialize – must be equal to or lower than item ’ s unit of measure

13. Slide 13 Recording Serial Numbers Serial numbers can be recorded from: Item Serialization Worksheet MRO Item Work Order Resource Requirement Inventory transactions Receipt Worksheet Serial numbers cannot be recorded from MRO Item Setup Wizard

14. Slide 14 Recording Serial Numbers Add Serial Item – Allows entry of new serial number records – used for Inventory Adjustment, Count Adjustment, Cycle Counts

15. Slide 15 Recording Serial Numbers Recording Serial Numbers from MRO Item – Add new, remove and view existing serial numbers – Scroll through list – Move serial number location within storeroom

16. Slide 16 Recording Serial Numbers Item Serialization Worksheet

17. Slide 17 Recording Serial Numbers Recording Serial Numbers from Work Order Requirements view Launches item serialization worksheet Location of serialized item will be W/O Entity to work on

18. Slide 18 Recording Serial Numbers Record Serial Numbers from Work Order Assets tab displays asset(s) created during the serialization of item(s) for this work order

19. Slide 19 Recording Serial Numbers Recording Serial Numbers from Inventory Transactions Receipt – new serial numbers Issue Inventory Adjustment Count Adjustment Return to storeroom – existing serial numbers put back into inventory

20. Slide 20 Recording Serial Numbers Recording Serial Numbers from Receipt Worksheet

21. Slide 21 Selecting Serialized Items Allows user to select a serial number for a transaction Used for: – Issue – Reclassification – Count Adjustment – Pick List Line – Cycle Counts

22. Slide 22 Serialized Item Location Location of serialized item will change with transaction Issue – WO entity to work on Reclassification – Storeroom Count Adjustment and Cycle Count – no location change Pick List Line – no change until issue transaction is posted

23. Slide 23 Selecting Serialized Items Serial Number identified on Issue and Pick List Use worksheet for more than one item

24. Slide 24 Removing Serialized Items from Inventory Negative receipts (returns to vendor) Cycle Counts Business policy indicates whether associated asset will be suspended

25. Slide 25 Counting Serialized Inventory Cycle counts for Serial Numbers Opportunity counting not supported Selection worksheet launched from Items, Count Item Details Business policy indicates whether associated asset will be suspended

26. Slide 26 Updating Serial Items from Work Order Work Orders for Serialized items Business Policy allows update of item’s cost Book Value adjusted with work order costs at work order close Allows update of serialized item's book value with: –Parts, and/or Labor If more than one item serialized by work order, costs pro-rated across serialized items

27. Slide 27 Book Value Book value informational only Available for analysis and replace vs. repair decisions (e.g. determining when to scrap item) When issued, item is still charged out at average unit cost

28. Slide 28 Serialized Components - Book Value Options for assigning current book value Most recent purchase price Current average unit cost Specific value Book value can be adjusted by including repair costs originating from a work order against the serialized component entity

29. Slide 29 Moving Serialized Inventory Work Orders Close dialog displays all serialized items located on W/O entities Serialized item can be moved

30. Slide 30 Serialized Inventory Locations Move Serialized Item Available at Work order close dialog Serialized Item possible locations Storeroom Entity Purchase Order Work Order Other

31. Slide 31 Swapping Serialized Inventory Swap activity transaction generated when Serialized item that is also a trackable asset is: Issued and charged to a work order –work order’s entity becomes new parent Issued back into inventory –entity on the EAR identified on the Inventory Classification becomes new parent Moved from one entity to another –entity on the EAR becomes new parent

32. Slide 32 Serialized Inventory Movement tracked

33. Slide 33 Serialized Components Matching entity record Serialized components maintained in the storeroom can have a matching entity record for each individual component Entity record is created automatically on receipt of a new serialized component Entity record for serialized component resides under a ‘storeroom’ virtual parent entity until issued Parent swap occurs automatically when a serialized component with matching entity is issued from storeroom

34. Slide 34 Repairable Spares Two major categories: 1. Non Tracked items that are stocked, but no history of repairs or costs of repair are tracked on the individual item Assumption is that part is repaired/restored to “like new” condition 2. Tracked maintain their individual installation, repair and repair cost history usually higher cost assets for which there is value in keeping the repair history

35. Slide 35 Charging Repair Costs Repair costs can be: Expensed to the last location (where broken) Expensed to inventory Charged to another account

36. Slide 36 Setting Up Non Tracked Repairables Value Lists Replenishment Group V/L - add Repairable Spares Replenishment Message V/L -add Review with Maintenance

37. Slide 37 Setting Up Non Tracked Repairables Create the repairable MRO items with : Maximum Quantity Replenishment Point Replenishment message of Review with Maintenance Replenishment Group of Repairable Spares Replenishment Method of Suggest Create a specific replenishment report named Repairable Inclusion Criteria - Replenishment Group to Include - Repairable Spares only

38. Slide 38 Repairable spares - Creation of work request Can be used in conjunction with serialized component function to track repair costs on repairable spares Flag on item record signifies that item is repairable Work request automatically created for the repair on the item when a repairable item is issued from the storeroom –Assumes that the issue of a repairable items indicates that an item has been removed from an entity and requires repair –Acts as “bookmark”

39. Slide 39 Repairable spares - Creation of work request Work request can be identified and converted into a repair work order Repair costs are applied against the entity where the repairable spare was installed If spare cannot be repaired, WR can be cancelled and spare scrapped

40. Slide 40 Work Order Planning Add requirements as normal for repairable and non- repairable parts In the description of the work to be done: identify that the removed repairable spare is to be repaired to like new condition and returned to stores If desired, a separate task can be created for the repair If the spare is to be sent out, or a replacement purchased: Create PO Charge the PO to the work order

41. Slide 41 Stores issues for Repairables Issue repairable parts Create repair tag for the removed/returned part Identify the item number, description of the defect and the repair work order number Perform a negative return for the repaired spare, crediting the repair work order

42. Slide 42 Additional Setup for Tracked Spares Value Lists Entity Status Value List: In Service Being Repaired (external, internal) Available for Use Scrapped Entity Type value list - Repairable spare

43. Slide 43 External Repair If the spare is to be sent out, or a replacement purchased: Create PO Charge the PO to the appropriate work order

44. Slide 44 Tool Tracking Tools kept in stores and used by trades when required Tool needs to be tracked ‒ Location/work order ‒ Person using tools ‒ Return ‒ Number of uses ‒ Maintenance/inspections as required

45. Slide 45 Tool Tracking Set up tools as inventory items −Assign serial number −Identify as repairable items (entity record created) Special item type Separate warehouse if desired, but not necessary

46. Slide 46 Tool Tracking When tool issued, Avantis tracks its location –Work order –Person to whom tool is issued When tool returned, Avantis records location as storeroom If required, notification can be created on return of tool –Indicates requirement for inspection and/or maintenance –E.g. harnesses, calibration equipment –Prompts creation of work order for required work

47. Slide 47 Setup Summary Item Type V/L Inventory Classification V/L Work Request template for repair “Generate Repair W/R” business policy Reason for transaction V/L Item record

48. Slide 48 Questions and Discussion