1. Shipments Training Presentation for Raytheon Supply Chain Platform (RSCP) April 2016

2. Course Objectives After completing this course, you should be able to: >Create a stocking unit (Stocking Unit workflow) >Create an advance ship notice (Shipment workflow) >Save a stocking unit or shipment as a draft version >Print stocking unit or shipping labels >Check status of a shipment RSCP: Copyright 2016 Exostar LLC. All Rights Reserved. 1

3. Advance Shipment Notice (ASN) Process Unless packing instructions indicate otherwise: When creating stocking unit, always use the first schedule line and put the entire quantity being packed into the stocking unit to a single schedule line. Put entire PO item quantity being shipped into a single stocking unit unless specified otherwise in packing instructions. * This step is initially for a targeted group of suppliers. Until you are notified by Raytheon, it is not necessary to print Stocking Unit. 2 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

4. Shipment Rules in RSCP Create the shipment when you are ready to ship materials, or create a draft shipment at any time and send the electronic notification when the materials are ready to go. Do not send a shipment notification to Raytheon weeks prior or after the materials were sent. Shipments can only be created for ‘receivable’ goods. Shipments should be applied to orders in an ‘Accepted’ or ‘Acknowledged with Exceptions’ state. A shipment cannot be deleted after it has been sent, contact the Raytheon buyer if incorrect information was sent. You must first create the stocking unit by selecting PO lines/schedules, and then create the shipment notification from the stocking unit. Stocking units or shipments can have multiple lines, but the lines must have the same ‘Account Code’ and ‘Ship-to Address’ from their PO data. Shipments can have up to 500 lines/schedules. 3 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

5. ‘Shipment Allowed’ Flag on Purchase Orders A purchase order line in RSCP can only be shipped if the ‘Shipment Allowed’ flag is set to ‘Yes’ on the purchase order line/schedule (scroll right on the PO to see the data field). 4 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

6. Create Stocking Units 5 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

7. Stocking Units Overview When PO lines/schedules are ready to be shipped, you can locate the PO lines/schedules in RSCP and use them to create a stocking unit record. The stocking unit allows you to enter important information about the actual materials to be shipped – such as the quantities to be shipped, the serial numbers, and the batch IDs and batch quantities for the parts in the shipment. After the stocking unit is created, you can use it to generate the ‘shipment’ in RSCP. This step allows you to send a notification to Raytheon and to print shipping labels that are standardized for Raytheon’s use upon receiving the materials. The shipment includes key information about the delivery – such as the delivery date and packing slip number. 6 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

8. States for Stocking Units As stocking units are created in RSCP, they transition through the following states: Packed – supplier creates a stocking unit line (via upload or integrated connection) that references an order line in RSCP. Shipped – when a supplier creates a shipment notification in RSCP that references the stocking unit line, then the stocking unit line automatically moves to the ‘Shipped’ state. Cancelled – if needed, supplier can cancel a stocking unit line. Archived – RSCP automatically transitions a stocking unit to this state if the shipment associated with the stocking unit has moved to an ‘Archived’ state. Purged – if a stocking unit remains in a draft state for more than 14 days, or is not associated with a shipment for more than 30 days, then it will automatically purge from RSCP. 7 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

9. 1.On the navigation tree, go to Order Management – Stocking Unit – Create Stocking Unit (or use the ‘Create Stocking Unit’ button from the PO List or Details Page) 2.Enter the Order Number 3.Click Search Locate the Purchase Order to Ship 8 1 1 2 2 3 3 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

10. Select PO Lines to Ship 9 4.Scroll to the right to view detailed information for each PO line Note: If you cannot locate the PO lines/schedules that you need, go to the PO details and confirm that the ‘Shipment Allowed’ flag is set to Yes. 5.Select the PO lines that you want to include in the stocking unit 6.Click Next 4 4 5 5 6 6 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

11. The ‘Create Stocking Unit’ form has header and line sections – most of the data comes from the PO. ‘Create Stocking Unit’ Form 10 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

12. In the header, the ‘Stocking Unit Number’ is system-generated. You can click on the ‘Ship To Address’ icon to see the address details. You can also enter your own ‘Supplier Ref Number’, for future reference and searching. ‘Create Stocking Unit’ Form 11 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

13. Each of the PO lines/schedules that you selected is listed as a row in the bottom section of the stocking unit form. You can see the Order Number and the PO line/schedule numbers per row. ‘Create Stocking Unit’ Form 12 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

14. If you scroll to the right for the line items, you need to enter a ‘Packed Qty’ value for each row – see the next two slides for more details. ‘Create Stocking Unit’ Form 13 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

15. ‘Serial’ or ‘Batch’ Designation on Purchase Orders When you create the stocking unit, you will need to enter serial or batch ID details for the shipment. A designation that is sent by Raytheon on the purchase order lines will determine what type of serial or batch details you will need to include for the stocking unit. On the ‘Create Stocking Unit’ form, click on the Serial No./Batches link to enter in the serial or batch information. See the next slide for the data requirements associated with each option. 14 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

16. Serial Number/Batch Table As you click on the serial or batch link in the form, a pop-up table is displayed. Some of the columns will vary depending on the serial or batch designation from the PO. If Serial/Batch designation from PO = ‘Batch’: The sum of the ‘Batch Qty’ across one or more rows entered on the table must equal the ‘Packed Qty’ value entered on the stocking unit There must be a ‘Batch Qty’ entered for every ‘Batch ID’ If Serial/Batch designation from PO = ‘Serial’ or ‘Serial and Batch’: The number of rows of Serial Numbers entered in the pop-up table must equal the ‘Packed Qty’ value entered on the stocking unit If Serial/Batch designation from PO = ‘None’ (no entry): The packed quantity is not impacted by batch or serial information, and there is no access to the serial/batch pop-up table since the information is not necessary 15 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

17. Enter Serial Numbers in Table If the link was ‘Serial’, you will only see a column to enter a ‘Serial Number’. Since we entered a ‘Packed Qty’ of 2 for this row in our example, then we need to enter two serial numbers. Each serial number cannot exceed 18 characters and must be unique per stocking unit line. Enter a serial number for row one. If you need more rows, click into the serial number cell for the next row. When finished, click Save (OK to confirm) then Close for the pop-up window. Repeat the process of entering serial numbers for each stocking unit line. 16 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

18. Enter Batch Details in Table If the link was ‘Batch’, you will see several columns to enter the batch details. If we entered a ‘Packed Qty’ of 25 for this stocking unit line, then we need to enter a ‘Batch Qty’ of 25 – across one or more rows. Each batch number cannot exceed 15 characters. Enter the data for each row as needed. When finished, click Save (OK to confirm) then Close for the pop-up window. Repeat the process of entering batch details for each stocking unit line. 17 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

19. Create the Stocking Unit Record in RSCP 18 Once your data is filled in, click the Create Stocking Unit button. You can save the stocking unit as a draft (see ‘Draft’ section of this presentation). RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

20. Stocking Unit Confirmation 19 You will see a confirmation message at the top of the page. The stocking unit number is a link that will take you to the ‘Stocking Unit Details’ page. Once the stocking unit has been created: The stocking unit becomes a record in the system and can be located using ‘Search’ The state of ‘Packed’ is applied to the stocking unit and the ‘Line Packed Qty’ is updated on the purchase order lines. The print buttons appear so that you can print stocking unit labels and get a copy of the stocking unit details. RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

21. Upload Stocking Units from Excel 20 Suppliers have the option to upload the stocking unit data from an Excel spreadsheet. There are nine required data fields in the upload file. The ‘Stocking Unit Number’ is auto-generated in RSCP after the file is uploaded. All Serial Numbers for the same stocking unit must be listed together (the rows) in the file. Stocking unit items will group together if they have the same ‘Supplier Reference Number’ in the upload file. For more information on how to upload stocking units, refer to the separate detailed training materials at www.myexostar.com/Raytheon/RSCP/Training.www.myexostar.com/Raytheon/RSCP/Training RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

22. Create Shipment Notifications (‘Shipment’ Workflow in RSCP) 21 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

23. Shipments Overview After the stocking unit is created, you can use it to generate the ‘shipment’ in RSCP. This step allows you to send a notification to Raytheon and to print shipping labels that are standardized for Raytheon’s use upon receiving the materials. The shipment includes key information about the delivery – such as the delivery date and packing slip number. This helps Raytheon to have advance notification of what materials are coming and when. If there are issues with a shipment, such as a delay or damaged goods, using the electronic notification along with a corresponding shipping label helps Raytheon to trace shipments and quickly respond to fix issues. This section covers how to create the shipment notifications and print the labels. 22 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

24. States for Shipments Raytheon only uses the shipped and then archived states for shipments: Shipped – supplier creates a shipment line with reference to a stocking unit in RSCP. Archived – RSCP automatically transitions a shipment to this state after a specified period of inactivity. Shipped Unreferenced – not used. 23 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

25. 1.On the navigation tree, go to Order Management – Shipment – Create Shipment (A shipment cannot be created unless the associated stocking unit is created and in a ‘Packed’ state.) 2.Enter the Order Number or other data associated with the stocking unit 3.Click Search Start the ‘Create Shipment’ Workflow 24 1 1 2 2 3 3 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

26. Select Stocking Unit Lines to Ship 25 4.Scroll to the right to view more information for each stocking unit 5.Select the stocking units that you want to include in the shipment (Note: Multiple stocking units for one shipment must have the same account code and ship-to address). 6.Click Next 4 4 5 5 6 6 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

27. The ‘Create Shipment’ form has header and line sections – most of the data comes from the PO. The ‘Shipped Qty’ at the line level is the ‘Packed Qty’ from the stocking unit. And the ‘Total Units’ is the number of stocking units that were included for this shipment. ‘Create Shipment’ Form 26 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

28. Fill in data about the shipment on the form – a red asterisk indicates a required field. ‘Create Shipment’ Form 27 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

29. Create the Shipment Record in RSCP 28 Once your data is filled in, you must send the shipment to Raytheon by clicking the Create Shipment button. You can save the shipment as a draft (see next section). RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

30. Shipment Confirmation 29 You will see a confirmation message at the top of the page. The shipment number is a link that will take you to the ‘Shipment Details’ page. Once the Shipment has been sent: The shipment becomes a record in the system and can be located using ‘Search’ The state of ‘Shipped’ is applied to the shipment and the stocking unit The print buttons appear so that you can print shipping labels and get a copy of the shipment details (for details on printing, see later section of this document) RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

31. ‘Packed Not Shipped’ Alert 30 Once a day, an email alert is generated for stocking units that are in a ‘Packed’ state for more than 5 days but less than 30 days. A stocking unit in the ‘Packed’ state means that it has not been assigned to a shipment in RSCP yet. All users are subscribed to the email alert by default. To turn off the email, go to My Profile  Email Alert Subscription. Uncheck ‘Packed, Not Shipped Alert’ and then click Update. RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

32. How to Create Draft Stocking Units or Shipments RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

33. Save a ‘Draft’ Version To hold a stocking unit or shipment as a draft version (and delay sending), when you are on the create form, click on Save Draft (instead of ‘Create Stocking Unit’ or ‘Create Shipment’). 32 Notes: You cannot print a draft version or create labels for a draft. All required data fields must be populated before you can save a draft (you can edit the data later). RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

34. 1.To locate draft stocking units, go to Order Management  Stocking Unit  Draft Search To locate draft shipments, go to Order Management  Shipment  Draft Search (A shipment or stocking unit that was saved as a draft will not be found if the ‘Search’, rather than ‘Draft Search’, is used.) 2.Enter search criteria to locate the draft, then click Search Locate and Publish Drafts 33 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved. 1 1 2 2

35. Locate and Publish Drafts 34 3.From the Draft List page, click on the Stocking Unit Number link to edit the data (or Shipment Number for draft shipments). From this list page, you can also create the document or delete the draft by selecting a row and clicking one of the blue action buttons. RSCP: Copyright 2016 Exostar LLC. All Rights Reserved. 3 3

36. Locate and Publish Drafts 4.Once the stocking unit or shipment data is complete, click Create Stocking Unit or Send Shipment. You can also delete or update the draft version from the draft details page. 35 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved. 4 4 Note: Draft versions are not visible by users with other roles. If a draft is created by a user with an administrator role (SAdmin), it will not be visible to someone with a user role (SUser) or shipper role (SShip) until the document is moved out of draft status.

37. Print Labels 36 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

38. Print Labels for One Stocking Unit 37 To print labels for one stocking unit record in RSCP, open the ‘Stocking Unit Details’ page and click the ‘Print’ icon in the top right corner of the page. RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

39. Stocking Unit Label - Example 38 Wait for the system to finish preparing the labels and then open the.pdf file. Use the print icon to send a copy to your printer. Here is an example of a stocking unit label: Note: If there are multiple stocking unit lines, the material (part number), description and quantity will all say ‘Multi’ on the label. RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

40. Print Labels for One Shipment 39 To print shipping labels for a single shipment record in RSCP, open the ‘Shipment Details’ page and click the ‘Print Label’ button in the middle of the page. To print a summary of the shipment information being sent to Raytheon, click the Print Shipment button. RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

41. Shipping Label - Example 40 The labels open with Adobe Reader and the file is in a.pdf format. Use the icons to Save, Print or Email the labels. RSCP: Copyright 2016 Exostar LLC. All Rights Reserved. You need to attach the shipping label to the pack slip.

42. To save time, you can also print labels for a set of stocking units or shipments. On the navigation tree, go to the Stocking Unit  Print Labels (or Shipment  Print Labels). Enter search criteria for the set of stocking units or shipments (for example, a ‘Created’ date of today) and then click Search. Batch Printing for Labels 41 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

43. Select the rows and then click the Print Label button. Select to Open or Save the file. Batch Printing for Labels 42 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

44. Check Shipment Status 43 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

45. Shipments by Status on My Workspace 44 You can quickly see a list of recent shipments by going to My Workspace and the ‘Shipment Summary’ section. Click on the number link for the Shipped state. RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

46. Or you can look for a specific shipment based on search criteria. On the navigation tree, go to Order Management – Shipment – Search. Enter search criteria and click Search. Search by Shipment or Order Number 45 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

47. From the ‘Purchase Order Details’ page, you can click on the Shipment Info link in the middle of the screen to see all of the shipment lines associated with this purchase order. ‘Shipment Info’ Tab on Purchase Order 46 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

48. Also, on the main (Order Details) tab, you can scroll to the right to see the Line Packed Qty and Line Shipped Qty for each order line and compare them to the Line Qty (what Raytheon has requested). Note: An order line (line item) can include multiple schedule lines (dates & quantities) for that item. ‘Shipped Qty’ on Purchase Order 47 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.

49. Section Summary We have learned… How to create a stocking unit and then shipment in RSCP How to save a draft version of a stocking unit or shipment How to print stocking unit and shipping labels How to check the status of a shipment 48 RSCP: Copyright 2016 Exostar LLC. All Rights Reserved.