1. Microsoft Outlook 2016 Quick Tips & Shortcuts To Save You Time MCC Lunch & Learn Series Series: One

2. What’s New In Outlook 2016 Tell Me Smart Lookup Clutter Tool Attaching Files

3. The Tell Me query box helps users find answers fast Tell Me brings features and help topics to your fingertips, and saves you the time you would normally use to look for a specific function on the Ribbon. Outlook Ribbon – Tell Me Outlook Ribbon – Tell Me – Example #1 Outlook Ribbon – Tell Me – Example #2 New feature in Office 2016

4. Get insights into what you're working on with Smart Lookup Fact-check or explore terms in your documents with Bing-powered Smart Lookup. Simply highlight terms in your document and use this feature to bring in search results from the web right into your reading or authoring environment. Outlook Ribbon – Tell Me – Smart Lookup New feature in Office 2016

5. Use the Clutter Tool to sort low-priority messages The Clutter feature learns how you prioritize your mail, and then helps you by putting low priority messages in a separate folder (while still giving you a daily summary so you don't miss anything). Outlook Folders – Clutter Tool New feature in Office 2016

6. Attach Files Without Searching Attach a document from your recent items and share them from OneDrive or SharePoint with email recipients. Also configure sharing permissions so that all the recipients have access to the attached file without having to leave the app. Outlook Ribbon – New Email - Attach Files New feature in Office 2016

7. Tips & Tricks To Save You Time Color Categories Ignore/Clean Up Conversations Quick Parts Gallery & AutoText Reading Pane & Display Size Outlook Ribbon & Contextual Tabs Blind carbon copy (Bcc) Personalized Signatures Delay/Schedule Email Delivery Conditional Formatting Instant Search Quick Access Toolbar Print Items

8. Outlook Ribbon and Contextual Tabs The Outlook Ribbon makes finding things faster and easier by grouping controls together by functionality on contextual tabs that appear only when you need them, which eliminates the need for multiple rows of toolbars. Outlook Ribbon – Home Tab Outlook Ribbon – Send/Receive Tab Outlook Ribbon – Folder Tab Outlook Ribbon – View Tab Feature available since Office 2007

9. Blind carbon copy (Bcc) Send a copy of an email message to a recipient by using Bcc without the recipient's name being visible to the other recipients in the To or Cc boxes. Outlook Ribbon – Home Tab – New Email – Bcc Feature available since Office 2002

10. Personalized Signatures Create personalized signatures for your email messages that include text, images, your electronic business card, a logo, or even an image of your handwritten signature. Outlook Ribbon – New Email – Message Tab - Signature Feature available since Office 2003

11. Delay or Schedule Email Message Delivery In Outlook, you can delay sending a single email message or use rules to delay the delivery of all messages. Outlook Ribbon – New Email - Options Tab - Delay Delivery Feature available since Office 2000

12. Assign a Color Category to email messages or contacts Color categories are a great way to get organized and add visibility to your Outlook items, so you can sort and find what you need faster. Outlook Ribbon – Home Tab – Categories - Assign A Color Category Feature available since Office 2010

13. Use Ignore or Clean Up Conversation to delete redundant messages The Ignore or Clean Up Conversation feature in Outlook can reduce the number of messages in your mail folders. Redundant messages throughout a Conversation (email thread) are moved to the Deleted Items folder. Outlook Ribbon – Home Tab – Ignore/Clean Up Feature available since Office 2010

14. Save time with Quick Parts Gallery & AutoText AutoText is reusable content that you can store and access again and again. Use the Quick Parts Gallery to create, store, and find reusable pieces of content, including AutoText, document properties such as title and author, and fields. Outlook Ribbon – New Email – Insert Tab – Quick Parts Feature available since Office 2010

15. Reading Pane and Display Size When you click messages in the message list, a preview of the message and some file attachments, such as Microsoft Office documents, appear in the Reading Pane, Right. And, adjust the display size in the Reading Pane. Outlook Ribbon – View Tab – Reading Pane & Display Size Features available since Office 2007/2010

16. Change incoming message colors/fonts with Conditional Formatting Conditional Formatting is a way to make automatically change incoming message colors, fonts or styles, based on sender, subject, or recipients. Outlook Ribbon – View Tab – View Settings – Conditional Formatting Feature available since Office 2010

17. Instant Search Outlook 2016 email search is faster, more reliable and provides improved performance. You can seamlessly search email across your local computer, Exchange 16 server or Office 365 Mailbox. Outlook Ribbon – Search tab – Search Tools Control-Shift-F Feature available since Office 2007

18. Quick Access Toolbar The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab on the ribbon that is currently displayed. Outlook Ribbon – Quick Access Toolbar Feature available since Office 2007

19. Print items in Outlook Printing in Outlook is the same in Mail, Calendar, or any other folders — all printing settings and functions are found in the Microsoft Office Backstage view. Outlook Ribbon – File Tab (Backstage) - Print items in Outlook Feature available since Office 2010

20. Get more done on the go with Outlook 2016 Stay more connected and productive with a clear, unified view of your email, calendar, contacts, and task management to help you communicate and stay organized. Now with Outlook 2016 you’ll find new and improved professional features. Here are some tips from Outlook 2016 that can help you save time and use the app more effectively. Go beyond the desktop to get more done wherever you are with Outlook on your iPad®, iPhone®, Android™ tablet and Android™ phone. Outlook Ribbon – Email, Calendar, Contacts, Files and more

21. FAQ How do Microsoft Office 2016 apps differ? Office apps vs Office Mobile apps vs Office Online Apps Office 2016 apps (and the Outlook 2016 app discussed here) are designed for: Office 2016 Suite for desktops and laptops is available for purchase as part of Office 365, or as standalone suite. Office Mobile apps are designed for: Provide simple but powerful mobile features optimized for touch and mobile use, and built for viewing and light editing--A great way to take your work on the go. Office Mobile apps are available for iOS iPhone or iPad, Android phone or tablet, PC, Mac, and more. Office Online apps: Create, share, and collaborate from anywhere using your favorite web browser--Another great way to take your work on the go when working on a public or shared device without Office apps installed. Move seamlessly from Office Online to the full-featured desktop apps (when available)—without leaving your document. Outlook on the Web (for accessing Office 365 and Exchange): Use Outlook on the web to access email, contacts, calendars, and tasks from anywhere that you have Internet access.

22. Reference Microsoft Office 365 & Office 2016 https://www.office365.com Microsoft Office Online https://www.office.com Microsoft Office Professional 2016 (standalone) https://products.office.com/en-us/professional Choose the Office that’s right for you… http://www.microsoftstore.com/office Microsoft Outlook is currently included with: Office 365 Home/Personal, Office 365 University, Office Home & Business 2016, Office Home & Business 2016 for Mac, Office Professional 2016

23. Questions? INSTRUCTIONS AND SCREENSHOTS IN THIS GUIDE APPLY TO OUTLOOK 2016 Some features are only available with an Office 365 account

24. Thank You! © 2016 Microsoft Corporation. All rights reserved. This document is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.