1. 2015 STAAR Grades 4 and 7 Writing Grades 5 and 8 Reading English I and English II

2. This training does NOT replace your requirement of reading the appropriate manuals!!! DISCLAIMER 2

3. T EST S ECURITY AND C ONFIDENTIALITY R EQUIREMENTS 3

4. T EST S ECURITY Security involves accounting for all secure materials & confidential information Before During After… each test administration 4

5. T EST S ECURITY Only personnel who meet the requirements to participate AND have been trained AND have signed an oath may have access to secure test materials and information. 5

6. T EST S ECURITY Requires each campus to… ◦ Verify all materials were received and packing lists are correct ◦ Ensure the proper storage of materials when not in use ◦ Maintain proper tracking/transferring of testing materials ◦ Collect and destroy any reference materials/ scratch paper/graph paper/etc after each administration ◦ Return all test booklets AND answer documents to the DTC ◦ Maintain all inventory and shipping records at the campus for at least 5 years 6

7. C ONFIDENTIALITY Confidentiality refers to protecting the contents of each: ◦ Test booklet ◦ Answer document ◦ Online assessment ◦ Student authorization 7

8. C ONFIDENTIALITY No one may view, reveal or discuss the contents of a ◦ Test booklet ◦ Online assessment ◦ Answer documents before, during or after a test administration unless permission was first obtained from TEA. 8

9. C ONFIDENTIALITY No duplication of testing materials or online assessments No writing notes about or capturing any portion of the test Be sure to administer tests exactly as instructed in the manual 9

10. C ONFIDENTIALITY Only students may respond to test questions. Do not reveal or answer any questions relating to the content of the test at any time. Do not ◦ review student responses ◦ ask a student about test questions ◦ change a student’s answer in the answer document ◦ instruct a student to change their answer during or after a test administration. 10

11. C ONFIDENTIALITY TA’s who view test materials due to providing an accommodation must be reminded that they are viewing secure test materials. ◦ Responding to test questions ◦ Recording information about the test ◦ Scoring the test ◦ Talking about the test Is strictly prohibited As a reminder, these individuals are required to sign an additional section of the TA oath upon receiving their specific training. 11

12. S ECURITY O ATHS Test Security Modules certificates must be submitted to the Campus Testing Coordinator Test administrators, technology staff, and other certified school personnel who assist during testing must be trained and sign an oath. Office staff, campus security, cafeteria staff, custodians and other personnel who assist during the administration of state assessments must also be trained in test security and campus procedures and sign an oath. 12

13. Each oath must be read and completed AFTER the training and BEFORE handling or viewing any secure materials or confidential information Oaths must be kept on file for at least five years 13 S ECURITY O ATHS

14. P ENALTIES FOR P ROHIBITED C ONDUCT Any person who violates, assists in the violation of or solicits another to violate test security or confidentiality or anyone who fails to report such violation is subject to: ◦ Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term; ◦ Issuance of an inscribed or non-inscribed reprimand; ◦ Suspension of a Texas educator certificate for a set term; ◦ Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently. ◦ Possible criminal prosecution under TEC ξ 39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code. Additionally, irregularities resulting in a breach of test security or confidentiality may result in the invalidation of students’ assessments. 14

15. T ESTING I RREGULARITIES 15 Serious Directly or indirectly assisting students with responses to test questions Tampering with student responses Viewing secure test content before, during, or after an administration Discussing secure test content, student responses, or student performance Scoring student tests, either formally or informally Duplicating, recording, or capturing electronically secure test content without permission from TEA Fraudulently exempting or preventing a student from a required state assessment

16. T ESTING I RREGULARITIES 16 Procedural Eligibility Error ◦ Student administered the wrong test IEP Implementation Issue ◦ Student was not provided an accommodation Improper Accounting for Secure Materials ◦ Student authorizations were not returned to CTC at end of day Monitoring Error ◦ TA did not verify answers were in correct area of answer document Other Procedural Errors ◦ TA did not provide students calculators Verify all documentation carefully before testing!!!

17. R EPORTING T EST I RREGULARITIES Each person is responsible for reporting ANY violation or suspected violation. Campus staff should notify their CTC or DTC if they witness an irregularity or suspect one has occurred. Contact DTC if unsure about whether an irregularity has occurred. 17

18. S TUDENT C HEATING It is a SERIOUS testing irregularity when a student photographs or duplicates secure test content or disseminates this information using an electronic device. 18

19. S TUDENT CHEATING If a district determines that a student has been involved in an attempt to cheat on a state assessment, the district is required to invalidate the student’s test. Additional disciplinary action may be taken at the local level in accordance with district policy. Any locally determined disciplinary actions stemming from the cheating must be submitted to TEA. A serious irregularity will need to be filed ONLY if the district determines that adult testing personnel contributed to the cheating. A monitoring irregularity will need to be filed ONLY if the district determines that adult testing personnel did not detect the cheating due to inadequate monitoring. 19

20. D OCUMENT R ETENTION Campuses are required to maintain the following documents for a period of 5 years following a test administration ◦ Signed security oaths for all testing personnel ◦ Testing irregularity and investigation documentation ◦ Inventory and shipping records ◦ Seating charts properly ◦ District mandatory testing forms & any other miscellaneous assessment documentation 20

21. STAAR TIME Limits, Policies and Procedures 21

22. T EST S CHEDULE Elementary & Middle School Monday, March 30 th 4 th and 7 th Writing Day (day 1) Tuesday, March 31 st 4 th & 7 th Writing (day 2) 5 th & 8 th Reading Wednesday – Thursday STAAR Make-Ups 22

23. T EST S CHEDULE Monday, March 30 th English I Tuesday, March 31 st English I Make-Ups Wednesday, April 1 st English II Thursday English I & II Make-Ups High School 23

24. The time period will start after the test administrator has read directions and tells students to begin working on their tests. Start time for the test session must be recorded on the seating chart. Students must record all responses on their answer documents or online before the end of the time period. Once the time period has ended, test administrators will instruct any students still testing to either put their pencils down and close their test booklets or stop their online tests. Stop times must be recorded on the seating chart. S TART AND S TOP T IMES 24

25. S TART AND S TOP T IMES IN THE S EATING C HARTS Late arriving students must be kept aware of the time they have left to test (revised ending time). Students with extended time accommodations must also be made aware of their time. Each student’s stop time must be recorded on the seating chart. Communicate (orally and in writing) the amount of time left to test in one-hour intervals and in shorter intervals during the last hour. 25

26. B REAKS Lunch Emergency Situations Class consolidations Medical breaks WILL NOT stop the clockWILL stop the clock Test administrators must document stop and restart time for each student. Test Administrators must make the student aware of his or her adjusted testing time. Water breaks Bathroom breaks Snacks breaks Physical or mental breaks 26

27. L UNCH Students may stop testing to take a supervised lunch. The testing time must be stopped for a lunch break and will restart when students resume taking the test. Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage. 27

28. A test administrator must be present in the room at all times to monitor the students and ensure there is no discussion of any test content during lunch. C AUTION !!! 28

29. T EST A DMINISTRATION 29

30. B EFORE T ESTING Training Campus Personnel for Testing 30

31. Read the Test Administrator Manuals (paper and online) Attend training conducted by your campus test coordinator Receive additional training if administering a test with accommodations (TA pg. 15) Observe all rules regarding test security and confidential integrity of the state testing system Ensure the proper distribution of answer documents or student authorizations Administer the tests in strict compliance with the directions in the Test Administrator Manuals Supervise and actively monitor testing Complete answer document fields upon completion of testing and return ALL testing materials to CTC T EST A DMINISTRATOR R ESPONSIBILITIES 31

32. Report testing irregularities and security violations immediately to the district test coordinator. Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation. T EST A DMINISTRATOR R ESPONSIBILITIES 32

33. T ESTING WITH A CCOMMODATIONS During test day, if you think the student is ◦ Taking the wrong test, ◦ Should not be using an accommodation ◦ Should be using an accommodation that they were not given Inform the Campus Testing Coordinator ASAP! 33

34. B EFORE T ESTING Preparing the Testing Room Environment 34

35. T HE T EST E NVIRONMENT No element of the room should hinder any student’s performance. The room should be: ◦ Quiet ◦ Well-lighted ◦ Well-ventilated ◦ Comfortable 35

36. T HE ROOM SHOULD … Have all bulletin boards and instructional aids covered or removed Have “TESTING-DO NOT DISTURB” and “NO ELECTRONIC DEVICES” signs posted at the door Have a trained test administrator present at ALL times Have all desks cleared and have enough space for each student to work Have a method for preventing students from seeing one another’s monitors Have a pair of headphones per student (if applicable) 36

37. B EFORE T ESTING Preparing Test Materials for Distribution 37

38. V ERIFY P RE - CODED I NFORMATION CTC’s must know how to… ◦ Verify elements of pre-coded labels and answer documents ◦ Overwrite pre-coded information (if incorrect) ◦ Hand-grid an entire answer document if student information (name, dob, PEIMS #) is incorrect ◦ Access and submit supporting documentation for hand- gridded answer documents ◦ eSchools report for each student 38

39. G RIDDING DEMOGRAPHICS 39

40. V ERIFYING I NFORMATION OF S TUDENTS WITH A CCOMMODATIONS Ensure your list of accommodations is the current ◦ Verify the accommodations are allowed for that particular test ◦ Prepare testing locations for students with accommodations (i.e. small group, oral administrations, computer lab, headphones, etc.) 40

41. P REPARE M ATERIALS FOR D ISTRIBUTION TA’s for PAPER administrations must have the following REQUIRED materials ◦ Seating charts & restroom log ◦ Student cell phone oath ◦ At least two #2 pencils with erasers per student ◦ Scratch and graph paper (make available) ◦ One TB & one answer document per student ◦ One answer document for demonstration purposes ◦ One TB for the TA (if applicable) ◦ Dictionaries (ideally one per student) ◦ Test session rosters (with accommodations if applicable) 41

42. P REPARE M ATERIALS FOR D ISTRIBUTION TA’s for ONLINE administrations must have the following REQUIRED materials ◦ Seating charts & restroom log ◦ Student cell phone oath ◦ Test session rosters (with accommodations if applicable) ◦ Student authorizations ◦ At least two #2 pencils with erasers per student ◦ Scratch and graph paper ◦ Dictionaries (ideally one per student) 42

43. ◦ Send list of students taking STAAR A by 3/18 (Elementary/Middle School) ◦ Create test sessions ◦ Proctor cache EACH session ◦ Print authorizations ◦ Print proctor authorizations (for OA’s) these are not required for SOA or STAAR A ◦ Print seal codes ◦ Keep authorizations under locked storage when not in use P REPARE FOR O NLINE T ESTING 43

44. Materials Control Form: ◦ Test booklets and answer documents must be checked “out” by TA ◦ The CTC will receive the materials upon completion of testing and initial the “in” column R EMEMBER ! 44

45. B EFORE T ESTING Preparing Additional Resources 45

46. Available to ANY student ◦ These do NOT have to be coded in the answer document 1.Signing or translating test administration directions 2.Translating test administration directions into the native language of an ELL 3.Reading the test aloud to self 4.Reading aloud or signing the personal narrative, expository, or persuasive writing prompt 5.Reading assistance on the grade 3 mathematics test 7.Making assistive tools available (scratch paper, colored overlays, blank place marker, magnifying devices, highlighters, colored pencils, or crayons) 8.Use tools to minimize distractions 9.Allow individual or small group administrations 10.Reminding students to stay on task A LLOWABLE T EST A DMINISTRATION P ROCEDURES AND M ATERIALS 46

47. D ICTIONARIES A dictionary must be available to all students taking (ideally one per student) : ◦ Grade 6, 7 & 8 reading ◦ Grade 7 writing ◦ English I and English II CTC’s must remember that… ◦ Eligible ELL’s are allowed to use dictionaries as a linguistic accommodation in grades 3-5 ◦ Dictionaries are an allowable accommodation in an ELA assessment for eligible students with special needs in grades 3-5 Dictionary used in test day must be the same type of dictionary used during instruction 47

48. M ONITOR P APER AND O NLINE A DMINISTRATIONS Testing environment and procedures 48

49. C ELL P HONES The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators The reason is that cell phones can…. ◦ disrupt the testing environment ◦ be used to cheat by obtaining unauthorized assistance on test content by students, and can ◦ be used to image secure tests and compromise the confidentiality of the test with their camera feature by students and teachers. 49

50. S EATING C HART R ULE Seating Charts are required for all test administrations. Seating Charts must include: Location of testing session(district, campus, room) and a brief description of the testing area (classroom, library, broom closet, etc.) The assessment being given including grade and subject The first and last names of the test administrators/monitors The first and last names of each student and where they were seated Start and stop time for each session Stop time for each student Test booklet number used by each student (if testing on paper) If students are regrouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped. 50

51. D URING T EST A DMINISTRATION Ensure each student receives the correct test booklet and answer document Ensure all Test Administrators ◦ Are actively monitoring at all times ◦ Confirm students are working on the correct subject-area tested that day ◦ Verify students are marking responses on the correct section of the answer document 51

52. D URING T EST A DMINISTRATION Test Administrators must… ◦ Verify student have access ONLY to allowable materials ◦ Verify students DO NOT return to a test taken the previous day ◦ Verify students transfer their answers to the answer document ◦ Remind students of the time left in the session 52

53. D URING T EST A DMINISTRATION Test Administrators may NOT: ◦ Provide assistance ◦ View or discuss the test questions or student responses without authorization ◦ Check for strategies ◦ Erase/darken answers on an answer document ◦ Allow students to record any answers AFTER the time limit has expired 53

54. Test administrators must remind students to ◦ Remain seated ◦ Do not talk to one another while testing in progress ◦ Erase any stray marks (on answer document) ◦ Transfer their answers to the answer document before the time expires D URING T EST A DMINISTRATION 54

55. Cannot… ◦ Translate test questions ◦ Rephrase or add information ◦ View or discuss test content with anyone ◦ BEFORE, ◦ DURING or ◦ AFTER the test ◦ Score test questions or discuss with students how they performed T EST A DMINISTRATORS 55

56. T EST A DMINISTRATORS May answer students questions about test directions or procedures If asked a questions not permitted to answer respond: ◦ “I can’t answer that for you, just do the best you can.” 56

57. T EST A DMINISTRATORS Remember ◦ No unauthorized viewing ◦ No scoring of student responses ◦ No discussion of confidential student information ◦ No erasing stray marks or darkening response ovals ◦ Account for all test materials 57

58. T EST A DMINISTRATORS Writing Assessments ◦ Discussing or reading compositions is not allowed ◦ Do not ◦ Elaborate on prompts ◦ Give opening and/or closing sentence ◦ Give an outline ◦ Give ideas on how to develop compositions ◦ Translate the prompt into another language 58

59. D O Y OU K NOW WHAT TO DO ABOUT ◦ Breaks ◦ Lunch ◦ Emergencies ◦ Transcribing ◦ Changing testing rooms ◦ Special test situations 59

60. C OMPLETE P APER A DMINISTRATIONS 60

61. R EMEMBER TO … Remove the answer documents from the test booklets Have students erase any stray marks from the answer documents Verify that all test booklets and answer documents are accounted for Verify all student authorizations are accounted for 61

62. R EMEMBER TO … Check that each answer document has been completed and answers have been marked Check TEST TAKEN INFO and SCORE CODE (and ACCOMMODATIONS if applicable) have been marked Return all scratch paper Return COMPLETELY and CORRECTLY filled out seating charts (start and stop times recorded) 62

63. G RIDDING S CORE C ODES 63

64. G RIDDING THE TEST TAKEN INFO FIELD - ELEMENTARY English or Spanish Test Form # 64

65. G RIDDING THE TEST TAKEN INFO FIELD – M IDDLE & H IGH S CHOOL Test Form # 65

66. G RIDDING THE ACCOMMODATIONS FIELD 66

67. T EST A DMINISTRATION D IRECTIONS 67

68. TA D IRECTIONS – E LEMENTARY PG. 41-44 STAAR ◦ Grade 4 Writing ◦ Page 45 – Day 1 ◦ Page 53 – Day 2 ◦ Grade 5 Reading ◦ Page 61 STAAR A ◦ Grade 4 Writing ◦ Page 97 – Day 1 ◦ Page 105 – Day 2 (seal code) ◦ Grade 5 Reading ◦ Page 117 68 STAAR Spanish ◦ Grade 4 Writing ◦ Page 67 – Day 1 ◦ Page 75 – Day 2 ◦ Grade 5 Reading ◦ Page 83

69. TA D IRECTIONS – MS PG. 41-44 STAAR ◦ Grade 7 Writing ◦ Page 45 – Day 1 ◦ Page 53 – Day 2 ◦ Grade 8 Reading ◦ Page 61 STAAR A ◦ Grade 7 Writing ◦ Page 77 – Day 1 ◦ Page 86 – Day 2 (seal code) ◦ Grade 8 Reading ◦ Page 101 69

70. TA D IRECTIONS – HS PG. 43-46 STAAR ◦ English I and English II ◦ Page 47 – Day 1 STAAR A ◦ English I and English II ◦ Page 83 70 STAAR (Online) ◦ English I and English II ◦ Page 63

71. A NY Q UESTIONS ? 71