1. Improving the Discovery and Access of Archival Content Through the Institutional Repository: ScholarWorks at Boise State JULIA STRINGFELLOW CIMA ANNUAL MEETING MAY 24, 2012

2. How Project Started Began using CONTENTdm in 2008 Boise State acquired the IR ScholarWorks in 2008 University catalogs added to ScholarWorks in 2009 Active discussion and planning began in 2010 Content began being added in February 2011 CONTENTdm vs. ScholarWorks?

3. Criteria for Selection of Items Focus on textual materials in the University Archives Frequency item was accessed in its paper format Usage by Kinesiology classes and other university departments Preservation tool for older items – condition and number of copies of an item Promotes the University Archives collection, outreach for the department Scanning in-house vs. outsourcing project?

4. Copyright of Items in ScholarWorks

5. Helpful IRs and Sources Digital Commons Listing of Institutional Repositories Digital Commons Listing of Institutional Repositories Utah State University Digital Commons University of Nevada Las Vegas, University Libraries Western Kentucky University TopSCHOLAR Digital Commons Listserv

6. Scanning Standards/Best Practices BCR (OCLC) Best Practices 2008  Already following these guidelines for digitization of other materials. State of Idaho digitization guidelines  Guidelines for overall project direction Adobe Products tutorials & manuals  Support information

7. Scanning Process Student Assistants and Scanner Schedules  Budgeted time to fit with other Special Collections work Training  With Adobe Acrobat Professional Settings control  Settings template based on format of original document File touch-up  Removing stray marks that are not part of original document and that might distract the reader

8. Outsourcing the Student Newspaper CollectionStudent Newspaper Collection

9. Adding Born-Digital Documents Here today, gone tomorrow… Procedures for systematically collecting, archiving, and adding online documents to ScholarWorks Saved in PDF format by corresponding UP number on the department’s server Spreadsheet for tracking web harvesting

10. Born-Digital Content Currently in ScholarWorks FOCUS IssuesRecent Student HandbooksCurrent Facts and Figures

11. Uploading Content to ScholarWorks

12. University Documents collections

14. Collections in ScholarWorks Commencement Programs, 1934-2011 Department of Communications and Marketing, Facts and Figures, 1992-2011 Department of Music Programs, 1932-1974 Department of Theatre Arts Programs, 1933-2012 FOCUS, 1986-2012 Student Handbooks, 1949-2011 Student Union Annual Reports, 1976-2003 University Books, 1970-2006 Women's Center, 2001-2011

15. ScholarWorks Statistics, April 2012 Report for Yearbooks

16. Downloads by Collection, April 2012

17. Outreach and Usage of Collections Library presentations Conference presentations/articles with SW managing librarian Kinesiology 101 students, 1 st classes to use student newspaper collection Subal Theatre Alumni Facebook Page, Theatre department adding images to website and linking to SW programs University books used by patrons looking for a general history of BSU, can search for specific topic

18. Future Additions to ScholarWorks

19. Questions or Comments? Julia Stringfellow Archivist/Librarian, Boise State University juliastringfellow@boisestate.edu