1. QUICK TIPS AND INSTRUCTION FOR CONDUCTING YOUR ANNUAL CHILD COUNT

2. October, 2015  The National Deaf-Blind Child Count group home page directs you to:  Tools  Instructions  Forms  Most recent annual reports  Reports from the past 11 years

3. Child Count Group Page Sign up to join the Deaf-Blind Child Count Group. We will disseminate information through the website and this will ensure you get notifications of new information.

4. Child Count Group Page (Cont.)

5. Accessing Child Count Data  There are a number of ways to access the Deaf- Blind Child Count Data:  Annual Reports  Longitudinal Reports  Interactive data maps  Requesting specific analyses

6. 2015 Child Count - Reporting  Submission data  Early Submissions are always welcome  We can extend to May 15, 2016  Request an extension if circumstances require a later date  Contact Mark Schalock or Robbin Bull anytime with questions you may have.Mark Schalock Robbin Bull

7. 2015 Child Count – Data Format  Submitting your data file  We prefer to have your data submitted as an Excel file, but any format that is readable by Excel is acceptable. Please do not send your data as a PDF file.  Make sure columns are correctly titled. You don’t have to worry about order.  When we receive files with blank cells/missing data we fill in those cells with the appropriate code depending on variable (e.g., 999 or 2).

8. 2015 Child Count – Field Review  Critical Data Fields – the Must Haves  Vision and Hearing Loss  Part C, Part B and Project Exiting Status  Birth date  Intervener Services

9. 2015 Child Count – Data Received  What happens after we receive your data?  Clean each file Fill in blank cells, reformat alpha-numeric, create additional variables.  Aggregate data into single file and conduct initial analyses to find duplicates  Post draft report to review (early August)  Send to OSEP for approval  Once approved, disseminate report on NCDB website (October 1)

10. 2015 Child Count – New Field  Intervener Services  New Column 35  Piloted for 2014 Child Count  See Instructions and Definitions included in mainInstructions and Definitions  Step-by-Step directions provided for editing Filemaker Proediting Filemaker Pro

11. We Are Here to Help! Contact us with any questions:  Mark Schalock (503)-838-8777 schalom@wou.eduschalom@wou.edu  Robbin Bull (503) 838-8562 bullr@wou.edubullr@wou.edu