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US Army Corps of Engineers BUILDING STRONG ® FIMS Annual Comprehensive Training Bridge File Content and Management May 2016
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BUILDING STRONG ® DOE Property Management What you have said….. “Want to manage facilities smarter” “AM requires good information” “They want best use of dollars” “Garbage-in is garbage-out” “Consistency is required to compare assets” And the big guy said “We need Good Information!” Good Information!
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BUILDING STRONG ® ……Good Information…. Is a BRIDGE FILE “Complete, accurate, and current record of bridge”
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BUILDING STRONG ® Why is this Bridge Information Important to You? Critical Structures ► Law – clean Audits ► Life Safety Well Established Model for other assets
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BUILDING STRONG ® Bridge File Purpose Provide a cumulative record ► Information is vital to effective management ► Essential for Asset Management ► Support NBIS/FHWA requirements CFR FHWA Metrics Required for each bridge of inventory
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BUILDING STRONG ® Primary Components based on Metric #15 Inspection Procedures –Bridge Files General file information Inspection Reports Critical findings and associated actions Waterway information Significant correspondence Special inspection requirements Load rating Posting information Scour assessment / POA See MBE Chapter 2
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BUILDING STRONG ® Categories of Bridge File Information (1) Base data that typically does not change (2) Data that is updated by field inspection (3) Derived data from (1) and (2) - Load capacity - Scour assessment
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BUILDING STRONG ® Bridge File Components General file information ► General plan/elevation drawing ► FHWA SI&A data (structure inventory and appraisal) ► Photographs (general and condition history)
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BUILDING STRONG ® Bridge File Components Inspection Report: documents findings and provides chronological record ► Description condition ► Photographs / sketches of condition ► Notation of actions to address prior findings
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BUILDING STRONG ® Bridge File Components Critical findings and actions taken ► Detailed with Photographs ► Note follow-up required ► Record of actions taken
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BUILDING STRONG ® Bridge File Components Waterway information ► Channel cross sections – determine need for assessment ► Historical comparisons – monitor movement
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BUILDING STRONG ® Bridge File Components Pertinent Correspondence ► Letters ► Memos ► Notices Correspondence that affects inspection schedule or conduct
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BUILDING STRONG ® Bridge File Components Other Inspection Procedures/Requirements i.e. Fracture critical or underwater ► “Close-up” requirements ► Special qualifications Special Access
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BUILDING STRONG ® Special Access Bridge File
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BUILDING STRONG ® Bridge File Components Load rating documentation ► Must ID rater – qualified expert ► Load rating results Methodology Identification of controlling members Changes that affect load or capacity
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BUILDING STRONG ® Bridge File Components Load posting documentation ► Summary of recommendations ► Actions taken for bridge and date of posting
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BUILDING STRONG ® Bridge File Components Scour assessment ► Documents vulnerability Scour Plan of Action for Scour Critical ► Used to address scour related findings Need qualified expert
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BUILDING STRONG ® Bridge File Components – Supplemental Documentation Documentation retained at discretion of BPM Subject to availability
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BUILDING STRONG ® Records of Construction Prestressed Concrete Bridge
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BUILDING STRONG ® Bridge File Components – Supplemental Documentation Plans and Specifications – As-Built Drawings Original Retrofit
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BUILDING STRONG ® Bridge File – Maintenance and Repair History Bridge Cracking Joint and Bearing Repair Inspection-crack ConstructionAnalysisDesign
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BUILDING STRONG ® Bridge File Development Wide variability for owner to satisfy requirement ► Report content and format ► Level of detail ► Standard forms ► Data type (electronic or paper) ► How/where files are located FIMS as PDF??
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BUILDING STRONG ® USACE Bridge File Example WEB-based PDF’s in Folders Standard Forms for various info.
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BUILDING STRONG ® DOE Example – Rocky Flats
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BUILDING STRONG ® Bridge File Development What does it take? ► Time ► Resources ► Expertise ► Diligence For all bridges?
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BUILDING STRONG ® Bridge File Summary Living Record of Bridge Inspection Data – Condition Load Rating / Scour Evaluation Vital for effective asset management ► Provides backup for $ requests ► Leads to understanding ► Promotes consistency of records NBIS requirement Goal is to ENSURE SAFETY
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