1. US Army Corps of Engineers BUILDING STRONG ® FIMS Annual Comprehensive Training Bridge File Content and Management May 2016

2. BUILDING STRONG ® DOE Property Management What you have said….. “Want to manage facilities smarter” “AM requires good information” “They want best use of dollars” “Garbage-in is garbage-out” “Consistency is required to compare assets” And the big guy said “We need Good Information!” Good Information!

3. BUILDING STRONG ® ……Good Information…. Is a BRIDGE FILE “Complete, accurate, and current record of bridge”

4. BUILDING STRONG ® Why is this Bridge Information Important to You?  Critical Structures ► Law – clean Audits ► Life Safety  Well Established Model for other assets

5. BUILDING STRONG ® Bridge File Purpose Provide a cumulative record ► Information is vital to effective management ► Essential for Asset Management ► Support NBIS/FHWA requirements CFR FHWA Metrics Required for each bridge of inventory

6. BUILDING STRONG ® Primary Components based on Metric #15 Inspection Procedures –Bridge Files  General file information  Inspection Reports  Critical findings and associated actions  Waterway information  Significant correspondence  Special inspection requirements  Load rating  Posting information  Scour assessment / POA See MBE Chapter 2

7. BUILDING STRONG ® Categories of Bridge File Information (1) Base data that typically does not change (2) Data that is updated by field inspection (3) Derived data from (1) and (2) - Load capacity - Scour assessment

8. BUILDING STRONG ® Bridge File Components  General file information ► General plan/elevation drawing ► FHWA SI&A data (structure inventory and appraisal) ► Photographs (general and condition history)

9. BUILDING STRONG ® Bridge File Components  Inspection Report: documents findings and provides chronological record ► Description condition ► Photographs / sketches of condition ► Notation of actions to address prior findings

10. BUILDING STRONG ® Bridge File Components  Critical findings and actions taken ► Detailed with Photographs ► Note follow-up required ► Record of actions taken

11. BUILDING STRONG ® Bridge File Components  Waterway information ► Channel cross sections – determine need for assessment ► Historical comparisons – monitor movement

12. BUILDING STRONG ® Bridge File Components  Pertinent Correspondence ► Letters ► Memos ► Notices Correspondence that affects inspection schedule or conduct

13. BUILDING STRONG ® Bridge File Components Other Inspection Procedures/Requirements  i.e. Fracture critical or underwater ► “Close-up” requirements ► Special qualifications  Special Access

14. BUILDING STRONG ® Special Access Bridge File

15. BUILDING STRONG ® Bridge File Components  Load rating documentation ► Must ID rater – qualified expert ► Load rating results Methodology Identification of controlling members Changes that affect load or capacity

16. BUILDING STRONG ® Bridge File Components  Load posting documentation ► Summary of recommendations ► Actions taken for bridge and date of posting

17. BUILDING STRONG ® Bridge File Components  Scour assessment ► Documents vulnerability  Scour Plan of Action for Scour Critical ► Used to address scour related findings  Need qualified expert

18. BUILDING STRONG ® Bridge File Components – Supplemental Documentation  Documentation retained at discretion of BPM  Subject to availability

19. BUILDING STRONG ® Records of Construction Prestressed Concrete Bridge

20. BUILDING STRONG ® Bridge File Components – Supplemental Documentation  Plans and Specifications – As-Built Drawings Original Retrofit

21. BUILDING STRONG ® Bridge File – Maintenance and Repair History Bridge Cracking Joint and Bearing Repair Inspection-crack ConstructionAnalysisDesign

22. BUILDING STRONG ® Bridge File Development  Wide variability for owner to satisfy requirement ► Report content and format ► Level of detail ► Standard forms ► Data type (electronic or paper) ► How/where files are located FIMS as PDF??

23. BUILDING STRONG ® USACE Bridge File Example  WEB-based  PDF’s in Folders  Standard Forms for various info.

24. BUILDING STRONG ® DOE Example – Rocky Flats

25. BUILDING STRONG ® Bridge File Development  What does it take? ► Time ► Resources ► Expertise ► Diligence  For all bridges?

26. BUILDING STRONG ® Bridge File Summary  Living Record of Bridge  Inspection Data – Condition  Load Rating / Scour Evaluation  Vital for effective asset management ► Provides backup for $ requests ► Leads to understanding ► Promotes consistency of records  NBIS requirement Goal is to ENSURE SAFETY