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Published byHugh Nichols Modified over 8 years ago
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Community Aids Reporting System (CARS): Essential Information Overview Justin Brown, DHS CARS Lead Accountant Mark Alfred, Expenditure Accounting Section Chief May 5, 2016 Wisconsin Human Services Financial Management Association 2016
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Agenda Profiles Agency Type Report Period Expense Reporting Final Expense Reports Sources of Information DHS CARS Essential Information2
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Profiles DHS CARS Essential Information3
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Profiles Identifies program and funding Identifies type o A: cash adjustment o D: non-reimbursable o E: sum sufficient o F: contract controlled o G: allocating See handout: Helpful CARS Information DHS CARS Essential Information4
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Profiles Information Location https://www.dhs.wisconsin.gov/cars/cars-manual-toc.htm DHS CARS Essential Information5
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Agency Type DHS CARS Essential Information6
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Agency Type Three-digit code representing the year the contract ends and type of agency See handout: DHS Agency Type Chart DHS CARS Essential Information7
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Report Period DHS CARS Essential Information8
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Report Period Report periods consist of the month and year of expenses. Expenses must fall within the contract period. o Example: If the contract ends in September, expenses reported as October will not be recognized by CARS. DHS CARS Essential Information9 --------------------------- Contract Period ------------------------ Contract Start Date Contract End Date
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Report Period DHS CARS Essential Information10
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Expense Reporting DHS CARS Essential Information11
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Expense Reporting Report monthly o By profile ID o Whole dollars o Prior month expenses due by the last day of the current month Example: May expenses due by end of June o One month and year per email Subject line of email: Two-digit agency number – agency type(s) – report month and year – agency name Example: 73 – 610 – JAN16 – Wilson County DHS CARS Essential Information12
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Not this: 01 – 610/630 – May16/Apr16 – Adams County 04 – 525/625 – Dec15/Jan16 – Bayfield County DHS CARS Essential Information13 Do this: 01 – 610/630 – May16 – Adams County 04 – 625 – Feb16 – Bayfield County 10 – 510/610/710 – Jan16 – Clark County Expense Reporting
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CARS expense reports are: o Original. o Additional: only additional amounts (not originals). o Final: only additional amounts. Review the most current 603 and 620 reports to make sure the contract to date totals are what you expect. DHS CARS Essential Information14
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Expense Reporting When will it be paid? See handout: CARS Processing Dates DHS CARS Essential Information15
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Expense Reporting Defines income maintenance random moment sample (IM_RMS) direct expense report: o Make a separate report o Profiles 400XXX series Defines reports sent to both DHS and Department of Children and Families(DCF): o Employee count o Shared cost Final shared cost report is replacement for both DHS and DCF DHS CARS Essential Information16
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Final Expense Reports DHS CARS Essential Information17
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2015 Final Expense Reports Final report for calendar year state and county contracts due March 25 of the following year Unless on a weekend, report by the following Monday Additional finals due May 11, 2016 After April CARS run, no further reporting on: o Medicaid waiver profiles o Community options program o Family support program o Birth to three Final CARS run Starts mid-May DHS CARS Essential Information18
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Sources of Information DHS CARS Essential Information19
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Sources of Information CARS home page: https://www.dhs.wisconsin.gov/cars/index.htm DHS CARS Essential Information20
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Sources of Information CARS reports page: http://apps.health.wisconsin.gov/cars/GetIndexServlet DHS CARS Essential Information21
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Sources of Information State and county funding and contract information: https://www.dhs.wisconsin.gov/sca/index.htm DHS CARS Essential Information22
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IM_RMS: Dale Crapp Dale.Crapp@wi.gov 608-266-9365Dale.Crapp@wi.gov DHS CARS Essential Information23 CARS: https://www.dhs.wisconsin.gov/ca rs/cars-contacts.htm DHS Contacts
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