1. Session ST – 1 DegreeWorks Features and Implementation Steven Bundy – Las Positas College Stacey Followill – Chabot-Las Positas CCD

2. Overview Web Server CGI/Sockets COUNSELOR SERVICES VIA WEB: Degree Audit Worksheets Class History Historical Audits What If Audits Student Educational Planner Notes CPA Reports PC - Scribe Students Faculty Staff DegreeWorks Data Storage DEGREE REQUIRMENTS Made into Rule Blocks STUDENT DATA AUDIT PC – Transit for Extract and Bulk Audits Extracted Data PC – SureCode for UCX Codes & Configurations

3. Available Functions Student View Worksheets (saved audits) Historical Audits What If Planner (SEP) Templates Notes Petitions Exceptions GPA Calculator Look Ahead

4. Counselors will use… Student View Worksheets (saved audits) –All students – Undeclared and Declared Degrees Class History –All students – Lists classes taken by term Historical Audits –All students - shows recent previous audits

5. Counselors will use… What if Audits (not saved audits) –Undeclared students -- shows courses applying and advice for a degree program of interest –Declared students -- shows other options SEP Student Educational Planner Notes (with predefined text)

6. Overview Page

7. Worksheet (Audit) Function

11. Academic History Link

13. Worksheet: Graduation Checklist

15. Worksheet: Diagnostic Report

16. Worksheet: Student Data Report

17. History (Previous Audit Record)

18. What-If Audit Function

23. Notes Function

26. Exceptions Function

27. GPA Calculators

28. Look Ahead Function

29. Petitions Function

30. Templates Function

31. Planner Function: SEP

46. Worksheet: Undeclared Major

48. What-If: Undeclared Major

49. What-If: IGETC Evaluation

55. Implementation Issues Rollout Scribing Training Technical

56. Implementation Issues Rollout –Decisions to be made on levels of access for Counselors, Evaluators, Support Staff and Students –Transfer-in coursework and transcript evaluation –Phased implementation of Degree Audit and Planner for Counselors, What-if and Audit View for Students –Planning for other audits: Transfer Majors, Transfer General Ed requirements for UC/CSU

57. Implementation Issues Scribing –Who will be responsible for scribing initial catalog –Who will be updating catalog changes –Who will be validating and reviewing scribed content –Who will resolve catalog discrepancies

66. Implementation Issues Training –Core team established to determine initial implementation policy for DegreeWorks –Counseling “Experts” identify concerns and questions for research and resolution –Team plans hands-on training sessions for Counselors and support staff –Need to establish procedure for on-going training

67. Implementation Issues Technical –Multi-campus, multi-instance not cleanly supported –Equivalencies interpreted differently in Banner and DegreeWorks –Student data source assumptions incorrect –Location (college) code not supported for Banner SIS extract

68. DegreeWorks: Questions Questions??????????????? - Steven Bundy (Counselor-Las Positas) sbundy@laspositascollege.edu -Stacey Followill (ITS-CLPCCD) sfollowill@clpccd.org