1. 2016 Parent Meeting April 20, 2016

2. Introductions: Mgt. Committee Directors Becky Shank Suzanne Mooney Obligations Gina Schneider Desk Kit Turner Fundraising Angela Bradley Jennifer Billeci Spirit Coordinator Kirsten Cox Snack Shack Marisa Yamamoto Conference Representative Jill Kenney Team Treasurer Ken Ball Coach Liaison Tim Kruger

3. Communication

4. MC to use a consistent form of communication (team unify)- Sammy Seahorse Newsletter Asking that all communications to come through Directors before being posted, anything to be added to the news needs to be submitted the prior Saturday, bpshank@yahoo.com Facebook Join the closed group Folders on Pool Deck/Chalkboard outside of Dewing Blue Book Swim Team Website vs. Club Website Updated the Website User friendly Updated information Schedules Practice Times

9. Coaching

10. Structure –Striking the right balance for the team Clearly defined roles and expectations tied to key performance indicators Weekly check in’s with Coach Liaisons/Directors In Season Evaluations & Post Season Evaluations to be reviewed based on KPI’s –Create an environment of sportsmanship & positive feedback for our kids, with a focus on performance

11. Coaching Upfront planning –Practice/workout plans & age appropriate drills Season is planned! Have a plan, now work the plan! –Cohesive and Accountable Team Setting individual & age group goals, Team Goals Reviewing goals & celebrating accomplishments Parents: your job is let the coaches COACH- if you have concerns please address them with the Coach Liaison or Director

12. Coaching Advisor to Head Coach/Consultant Sue Miller Head Coach –Cynthia Pammett & Jackson Miller Assistant Coach –Jordyn Dickinson Age Group Coaches –Annie Marinchak –Jack Bradley –Spencer Cox

13. Coaching Practice Schedule is finalized –Please remember you need to supervise your 9 & Unders during practice, they can not be alone- check website on rules for leaving children during practice, No use of the diving well until after practice ends, no lifeguard on duty –Allowing swimmers to swim up Not a family decision, a coaching decision Once decision is made and accepted, you must practice with that age group for the entire season –Same practice schedule as last year –Coaches lessons will be made available- via online sign up @ dewing.com (updated weekly)

14. Fundraising

15. Cash Raffle –Raffle will begin at Time Trials and winners will be chosen at the last home meet –Prizes are $1000 – 1st, $500 – 2nd, and $250 – 3rd –Each swimmer will be required to sell at least two books –Tickets are $2 each or 1 book for $10 –Swimmer that sells the most tickets will receive free dues $265

16. Fundraising Dewing Park Adult Auction –Adult items will be auctioned off at the Parent Party, May 20th –Jobless Summer –Luxury Tent –Home Meet Parking Space –Adult themed parties VOLUNTEER TODAY AN DONTATE!

17. Fundraising Dewing Park Auction- take place first home meet June 11 –Kid themed items (Coach for the Day, Seahorse items) –Kid Parties –Gift Baskets –Spa items Meet Fundraising (handled by Snack Shack this season)

18. Season Information

19. Schedule Meet and Practice schedules are posted on the website Key Dates Spring Clinic April 25 ($150) Spring Practice May 9 Online Job Sign up May 17 Parent Party May 20 Time Trials June 5 First Meet June 8 Summer Practice June 13 (note on conference meet July 30-31- Moved to Heather Farms)

20. Social Social Schedule is posted on the website Get involved and have fun with your kids Get to know other families and swimmers Buddies No official buddy program this year Socials by Age Group 7/8 changed to movies Team Socials (pasta feeds, auction, parent party) Awards Night

21. Next Steps

22. Apparel Dates to keep in mind: April 23 Due Date for Suit order After pay for shipping and order online May 1 Due Date for Personalized Cap, Flannels and Spirit Jerseys No Orders after this date Due Date for all Spirit Wear Logo and Olympic Line After pay for shipping and order online

23. Handbook Reminders Registration closes APRIL 30, $75 fee Home swim meets –Personal Tents can be set up at 3:30 on Wed afternoon & Friday after 7:30 We are a community pool –Please treat it like your home- cleanup after your family (trash, chairs) –Lifeguards on duty from 1:30-6 Daily

24. Sea Ponies

25. FOCUS to create a safe environment Bridge program to Swim Team, rather than a learn to swim program (lessons offered by Club) –Capped at 30 swimmers –Dedicated Parent Liaison –Age 3-8 (must be 3 by June 15) Fully Potty trained Priority given to swim team members with older sibs

26. Sea Ponies Sea Pony families do not need to join the pool, but are only allowed to use the pool facilities during the designated practice time Practice will start June 13 for this group –Practice (1:00-1:30 M-T-Th-Fri) Not required to complete any Obligations If a Sea Pony Swimmer decides to move up to the team: prorated dues, pool fees and obligations will be determined (coaches will advise families when a swimmer is ready to move up to team) Season Ends with the Mini Meet –6 & Unders & Sea Ponies join to compete in sweet & silly meet

27. New Families

28. You are part of the team and therefore must join the club either as splash fee, rental or buy-in You are also required to complete family obligations to the team

29. Dewing Park Swim Team Part of the WCSC (Walnut Creek Swim Conference) –8 teams in our conference: Indian Valley, Larkey, Rudgear Estates, Rudgear Meadows, Walnut Heights, Walnut Creek Swim Team, Woodlands DPST is governed by the Dewing Park Operational Procedures (copy can be found our website)

30. Practice Schedule Weekly practice schedule found on website Run by Age Group Spring Practice starts at 3:30 PM Summer Practice Starts at 7:30 AM Please note the schedule for days off and practice schedule is altered the week of conference

32. Swim Meets Meets Meet Sheet (available at time trials, fee for entire season, sent to you in advance of meets via email: sign up at time trials $20) Types of Meets –Time Trials –Dual Meets & Big Meets –In League and Out of League Meets, City & Conference –Coaches choose the events (2 personal events per meet) Order of Events: Med Relay/IM/FR/BR/BK/FLY/Free Relays –6 & Under Relays are co-ed, expect for City Meet and Conference (relays are determined by coaching staff, head coach has the final say)

33. Swim Meets Shepherds for 8 & Under team-check in at meets –Write events on hands, but you are responsible for getting your child to their lane for events, the meet moves fast. Listen for cowbell and signs announcing the next event –Conference & City (have Clerk of the Course) –Posted Results Wednesday Meets Start time 5:30 –Home Team Warm ups 4:30 8 & Under Check in 4:15 –Away Team Warm ups 5 8 & Under Check in 4:45 Saturday Meets Start time 9:00 –Home Team Warm ups 8:00 8 & Under Check in 7:45 –Away Team Warm ups 8:30 8 & Under Check in 8:15 Always check for relay assignments before leaving the meet

34. Understanding Swimming: The In’s and Out’s Swimmer Recognitions –Ribbons 1st through 6th for 6/un - 11/12 1st through 5th for 13/14 1st through 3rd for 15/18 IM and relays 1 - 4 all age groups except 15-18 who get 1-3.

35. City Meet –2 day meet, Heather Farms –Kids choose events, can swim three events, including IM –You choose your events Saturday FR/FLY/IM (11& up) & Medley Relay Sunday BK/BR/IM (10& Under) & Free Relay

36. Conference Meet It is our biggest meet of the year, –We are a team and need everyone’s support, 2 day meet –Prelims & Finals Season will be focused on training for this meet, coaches will focused on preparing swimmers, mentally and physically for this meet Spirit Committee will create a fun week prior to conference filled with fun swimmer and family events

37. County Meet Time qualifying meet Times can be found in blue book Gold Star Times

38. Understanding Swimming: The In’s and Out’s Signing In and Out of Meets –Done on-line via our TU website –Sign In to all meets at start of season –Just sign out if you can’t make it, EASIER TO remember to sign out, rather than sign in for every meet Sign in by Wed for Sat Meet Sign in by Sat for Wed Meet –If you forget to sign in, there is NO on deck sign in, your swimmer will miss the meet –If you have reason to miss a meet at the last minute, please email/text Becky –Notes section, for comments

40. Obligations Swimming is a family affair, we can’t run meets without everyone’s help Types of jobs: –Big Jobs (MC Committee) –Pre Assigned Jobs –Meet Jobs –Committee Jobs –Conference Jobs

41. Obligations Job sign up for Meet Jobs/Committee jobs is May 17th. (also referred to as online jobs) help Typically jobs are 40 hours for the season: –5 Meet Jobs –1 Committee Job –1 Conference Job

43. Obligations Receive reminders of your jobs day before event Question Desk Substitutions are allowed for meet jobs –See substitution List –You pay your sub directly –Must email you sub contact details to Meet Directors/Obligation Chair

46. Social Events Social by Age Group Parent Social Family Social: Pasta Feeds Conference Week

47. Swim Team Survival Kit Most important Your KID and their Swim Suit, Goggles, Team Cap Blue Book Towels - pack several. Sunscreen - your mother was right, you should always wear sunscreen! Something to sit on - folding chairs or blankets. The swimmer area may be located away from the pool on grass or concrete. Swim parka or other outer layers. Games: travel games, cards, coloring books, books, anything to pass the time between events.

48. Swim Team Survival Kit Food and Drinks: Bring dinner to night meets and energy sustaining snacks to morning meets. There are usually concessions if you'd rather buy, but bring cash. Water, water, water! Pop-up tent or sun canopy. The days are long and hot and there isn't always shade available. This sounds like a lot to schlep (and it is! anything on wheels is helpful), but once you have attended a couple of meets this will all seem routine. Please do not hesitate to ask any other parent for help or information! Note to Parent's: Temperature at meets can range from very warm to very cold depending on the location, time of day and weather. Wear or bring lots of layers!

49. Questions