1. FUNDING REQUEST WORKSHOP September 9, 2010

2. All students are required to complete three Odyssey experiences, each one selected from a different category. The six Odyssey categories are: Artistic Creativity Global Awareness Professional and Leadership Development Service to the World Undergraduate Research Special Projects Since the Odyssey Program began, the Committee on Engaged Learning has awarded more than $1.4 million dollars to support Odyssey projects by students and faculty.

3. Artistic Creativity - Students explore their creative potential and express it in art, music, dance, drama, or creative writing. Global Awareness - Students immerse themselves in the political, social, cultural, environmental, spiritual and economic issues affecting the world today. Professional and Leadership Development - Internships and other on-site professional experiences, or leadership in campus, community, or professional life extend students’ knowledge. Service to the World - Students help meet the social, ecological and spiritual needs of our time, both on campus and beyond the Hendrix community. Undergraduate Research - Students engage in significant research projects in any academic area that interests them. Special Projects – Students deepen their liberal arts learning by extending, applying, connecting or sharing different ways of knowing. Funding has been awarded in every category. Visit www.hendrix.edu/odyssey to read about the prior grant recipients. The Six Odyssey Categories

4. ? So, how can YOU get an Odyssey Grant for your project?

5. Pick up a copy of the 2010- 2011 Odyssey Program Guide. (And read it carefully.)

6. Plan ahead Pay attention to the Funding Request deadline and timeframe for proposals. The October 1, 2010, deadline is for projects in the spring. The February 1, 2011, deadline is for summer projects. The April 1, 2011, deadline is for projects in the fall of 2011 and the winter break. All paperwork must be submitted by 5 p.m. on the day of the deadline to Janina Eggensperger in SLTC 246.

7. The Committee on Engaged Learning makes the funding decisions. The members of the Committee for 2010-2011 are listed below: Dr. Joyce Hardin (Biology), Chair of the Committee Dr. Jon Arms (Foreign Languages) Dr. Jay Barth (Politics), Director of Civic Engagement Projects, ex officio Dr. Peg Falls-Corbitt (Philosophy), Associate Provost for Engaged Learning, ex officio Dr. Nancy Fleming (Music), Director of the Odyssey Program, ex officio Dr. Dorian Stuber (English) Dr. David Sutherland (Mathematics), Associate Provost, ex officio Dr. Ann Wright (Physics) Claire Burns and Lydia Nash, representatives appointed by the Student Senate You can contact the entire committee by e-mail at cel@hendrix.edu.

8. Use the Odyssey Office forms, which are available on the second floor of the SLTC and on-line. Make sure that they are signed. Your project must be approved for Odyssey credit before it can be forwarded to the CEL for funding consideration. Proposal Funding Request -NEW- Form Form Odyssey Budget Request Form

9. Type your proposal and funding request attachments.

10. Checklist As you draft your Odyssey Proposal, be sure to refer to the checklist located on the inside back cover of the Odyssey Program Guide. This list will help guide you through the process.

11. What category is the best? The best category is the one that best suits your project. All categories are considered equal in the funding process. Your chances of receiving funding don’t change based on the category.

12. Submit an itemized budget on the Odyssey Budget Request Form. Check your math. Check it again. Don’t rely on spellcheck. (Words that you don’t want on your proposal are words, too.) Think through all the steps of your project carefully and make sure that you have not forgotten anything that should be included in your budget.

13. The Committee is not psychic. Be clear and articulate in your writing. There is no interview process, so your Proposal and Funding Request must speak for you. Funding is not determined by the number of pages in the request or how much it weighs. You don’t need to write a novel—the CEL appreciates a succinct, clearly written proposal of 2-4 pages that describes your plans in detail. You should not exceed four pages of narrative. New requirement: An abstract paragraph of about 150 words that describes your project must be attached to your Funding Request Form.

14. If you need advice on filling in your paperwork, selecting a campus supervisor, or picking a category for your project, the Odyssey Office can help. We also strongly advise you to bring a draft of your request to the Odyssey Office. We can guide you in making your proposal more compelling. You can e-mail us at odyssey@hendrix.edu to set up an appointment to discuss your proposal. (Having us on your side doesn’t guarantee that you’ll get funding, but it doesn’t hurt!)

15. How much should I ask for?

16. We aren’t made of money. There is only a limited amount of grant money available. It’s a very competitive process. Faculty and students have an equal chance at getting funding. Be prudent about your request. Don’t ask for items that the CEL has said it normally won’t fund. The CEL no longer expects a personal contribution as part of student-initiated projects. However, it is in your best interest to keep your expenses reasonable, and it is helpful to the committee to know which ones you can cover yourself. Note that if you participate in a group project proposed by a member of the faculty or staff, you may be required to make a personal contribution.

17. $ Normally, Odyssey funding will not be awarded for: tuition at other colleges or universities; paid internships; equipment or hardware; projects by seniors which take place predominantly or exclusively after their graduation; faculty stipends for projects that are carried out during the academic year while classes are in session; or ordinary expenses to travel abroad (items such as passports, visas, immunizations, etc.). Wondering what the CEL generally does not fund?

18. Ordinarily, Odyssey FUNDING will be available only for Study Abroad experiences that include a specific, well- defined, distinctive, appropriate, and worthwhile Odyssey- worthy project. Simply enrolling in a foreign study program, while eligible for Odyssey credit, will not merit funding. Budgets that include student or faculty remuneration should include the Hendrix share of FICA expenses (7.65% of gross salary). The recipient’s FICA expenses will be deducted from the gross salary. Keep this in mind, too.

19. Hendrix International Travel Policy The State Department issues two different levels of warnings regarding travel to foreign countries. Severe-indicates that US citizens are advised against all travel to the country. Hendrix will not award credit or funding for travel to these countries. Less Severe-warns of potential risks and dangers. Hendrix students may request approval for travel to these countries. You must consult with the Office of International Programs regarding the process and required forms. Because travel to such countries may require time for approval, students should submit their forms and supporting documentation to the Office of International Programs no later than 15 business days before any program deadlines, and at least 30 business days prior to departure.

20. Travel Advisory Countries Afghanistan Algeria Burundi Central African Republic Chad Colombia Congo, Democratic Republic of the Cote d'Ivoire Eritrea Georgia Guinea Haiti Iran Iraq Israel, the West Bank and Gaza Kenya Korea, Democratic People's Republic of Lebanon Mali Mauritania Mexico Nepal Niger Nigeria Pakistan Philippines Saudi Arabia Somalia Sudan Uzbekistan Yemen

21. Requirements for Odyssey Grant Recipients All recipients of Odyssey funding who accept their grants must sign a form agreeing to the following before any funding will be released: By accepting this Odyssey grant, I hereby acknowledge my obligation to complete the project for which this funding is awarded within ONE YEAR of the time of this acceptance or by the time of my GRADUATION from Hendrix College, whichever comes first. If I fail to participate in the project or am unable to complete the project prior to the deadline established in the preceding sentence I shall refund to Hendrix College the full amount of the grant set forth above. I acknowledge that the project is not considered complete until a Project Completion Form is submitted to and approved by the Hendrix College Odyssey Office.

22. Is your cup half-full or half-empty? Remember that not everyone gets funding, and not all of the funded projects receive 100% of the requested amount. You need to have a backup plan! The Odyssey Office has a credit card and can also issue Purchase Orders. In many cases, the grant is provided as a reimbursement from receipts. All funds must be expended and accounted for by May 1 of the fiscal year in which the project takes place.

23. Waiver Forms In addition, if you receive funding for a project that involves travel, you will be required to sign a Waiver of Liability Form before any funds will be released. The appropriate form for your project will be included with your notification letter.

24. Medical Service Work Abroad The Odyssey Office will require that students read and sign a guideline sheet before participating in medical service work abroad. Although we cannot provide a list of every appropriate and inappropriate activity students may encounter, please consider carefully these broad guidelines to help choose your course of action: 1.The primary purpose of student clinical experience is observation, not hands-on treatment. You are there to learn, not to treat. 2.While it may be possible for students to learn and provide some basic patient care, more advanced techniques are far beyond the scope of a short training period. For example, students should not diagnose diseases, dispense medications, use scalpels or perform any invasive techniques. In dentistry, providing anesthesia, tooth extraction and applying sealants are among the procedures in which students should never engage personally. 3.Some students may have additional training such as EMT certification prior to the foreign service trip. Those students are qualified to perform certain tasks that other students are not. Be aware of your own limitations and qualifications and do not try to exceed them. 4.Always keep the welfare of the patient foremost in your mind, not the perceived opportunity for proving yourself to an admissions committee. Ask yourself how you would feel if you were in the place of a patient and a college student with no significant medical experience were about to perform this procedure on you. If this thought makes you feel uncomfortable, it is probably not an appropriate task for you to be doing.

25. Projects Involving the Use of Human Subjects Under normal circumstances all research involving human subjects must be approved by Hendrix College’s Human Subjects Review Board (HSRB). The chair of the committee can forward you the forms required for submission, and the approval process typically requires no longer than a week. However, research conducted by students as part of a class project or for educational purposes does not require the approval of the HSRB. In this case, the faculty advisor for the project is required to ensure that the research meets ethical standards. The chair of the HSRB can help with any questions concerning the ethics of a particular methodology. If the student researcher wants to publish his or her research in an academic journal or present it at a research convention, the research requires the approval of the HSRB. Because undergraduate-only research conventions are primarily an educational experience for students, approval is not needed for research presented at such meetings (for example NCUR). If you have any questions, please contact the chair of the HSRB, currently Dr. Robert Hessling (hessling@hendrix.edu) of the Psychology Department.

26. First-Time Undergraduate Research Travel Grants Each student may receive a one-time grant of up to $1,000 for student travel to present undergraduate research. The funds can be used for transportation costs, lodging expenses, registration costs, and a per diem for food. The presentation of research may be at any state, regional, or national meeting that has been deemed worthy by the student’s faculty sponsor. The project must be approved for UR credit by the Odyssey Office, either as a pre-approved course or as a proposed project. Requests to use this travel money must be submitted on a First-Time UR Travel Grant Request Form with an Odyssey Budget Request Form. Students may apply in the appropriate cycle for additional funding for: ·any costs that exceed $1,000 for the first trip; ·presentations at professional meetings after the first one; ·travel to international meetings.

27. Patience is a virtue. The CEL needs time to read each proposal and carefully weigh its merits. The CEL meets several times in the process before making a final determination. The Committee on Faculty reviews the recommendations from the CEL before the decisions are released. Allow at least three to four weeks for the Committee to announce its decision.

28. You’ll get two letters from the Odyssey Office. One will let you know if your project has been approved for Odyssey Credit (the CEL only considers approved projects for funding). This will arrive within a week of the deadline. The second letter will let you know the Committee’s decision. If you do receive funding, your letter will include a form for you to sign letting the Odyssey Office know if you choose to accept or to decline your award.

29. Don’t forget…. You will need to turn in a Project Completion Form at the end of your experience. This will contain the wording that appears on your Odyssey Transcript. You will not receive credit for the project until this step is done. Also, the Odyssey Office appreciates photography related to your experience.

30. As the recipient of an Odyssey Grant, you may be asked to participate in Hendrix events, such as for the Office of Admission or for the Office of Advancement. It is also likely that you will be interviewed for press releases or other articles about your experience.

31. Sample Proposals The Odyssey Office has prepared a few sample proposal narratives. By comparing the well-written one to the bad one, you can get some helpful pointers on how to craft your own proposal. These samples are available as handouts in the Odyssey Office.

32. Questions? Go ahead and ask! Good luck on your funding request!