1. Office 365 Migration Ridgewater College

2. What is Office 365? A collection of Microsoft applications and services located in the “cloud”. Accessible anywhere internet is available. Our subscription includes email, storage (“OneDrive for Business”), Office Online applications, and ability to install Microsoft Office on personal devices for FREE.

3. Why are we migrating to Office 365? Ability to access email, documents, contacts, calendars and Microsoft Office from any device with internet connectivity. Single account for employees that work at multiple MnSCU campuses. (IF the campuses are in the single tenant) MnSCU-wide global address book. (IF the campuses are in the single tenant) FREE download of Microsoft Office on personal devices.

4. Why are we migrating to Office 365? Cont. “OneDrive for Business” provides 1TB (1,024GB) of storage. (most campus users utilize less than 10GB) Email provides 50GB of storage. (campus mailboxes currently limited to 2GB) Web conferencing, recording and screen sharing. (with “Skype for Business”)

5. Terms You Need to Know: Office 365 (“O365”) Cloud Single Tenant / Single Tenancy Unified MnSCU Username(UPN/User Principal Name) Global Address List OneDrive for Business Skype for Business (Lync)

6. “The cloud” (or “cloud computing”) is a network or group of servers that run software, services or provide storage at an off-site location. In other words, we are not using servers located on our campus to run Office 365. You may be familiar with the “cloud” concept already (Gmail, Yahoo!, Google Drive, Amazon Cloud, Apple iCloud, etc.)

7. What is Single Tenant? A single instance of Office 365 is hosted and managed by the System Office IT staff, instead of each campus hosting and managing their own.

8. What is Unified MnSCU Username? This is the Office 365 username (UPN / Unified Principal Name) given to campus employees moving into MnSCU single tenant. It is structured as: yourstarid@mnscu.edu This is NOT your College email address. (continue to use “firstname.lastname@ridgewater.edu”)

9. What is the Global Address List? The Global Address List (GAL) is the address book containing all users located in the MnSCU tenant. Contacts will include both students and employees. This will vary by campus. Content is based on which groups each campus has moved into the tenant.

10. What is Skype for Business? Skype for Business a collaboration and meeting tool. It includes instant messaging, audio & video calling, online meetings, and screen sharing.

11. Is Office 365 Accessible? Yes. Office 365 provides support for users with accessibility needs, and is compatible with many assistive technology products. MnSCU Accessibility Fact Sheet – available from FAQ section of the Office 365 intranet page.

12. What to expect Monday, August 29 th Log in to your new Office 365 account Visit: https://portal.office.com Your username: YourStarID@go.mnscu.edu (enter YOUR StarID. Example: aa1234bb@go.mnscu.edu)aa1234bb@go.mnscu.edu Password: Enter your StarID password. Did you FORGET your StarID? https://starid.mnscu.edu

13. RESOURCES: The Office 365 page contains information about the project, and instructions. http://www.ridgewater.edu/IT/Pages/Office- 365_Student.aspx