1. Field Study, Thesis and Dissertation Guidelines (ETDs) ULM Graduate School Updated: May 2016

2. Table of Contents

3. NOTE TO STUDENTS SUBMITTING ETD As a graduate student, you should realize that your accepted manuscript is a published document, and ULM is the publisher. The quality of this institution, to a great extent, will be measured by the scholarship of its students and faculty. Significant scholarly works by which ULM will be judged include the field studies, theses, and dissertations of its students who are supervised by its faculty.

4. Submission Procedures for Pre-Approval Copy for Review The student must obtain and follow the chosen style manual or journal standard. Do not use another field study, thesis or dissertation as a model for your work. The comprehensive examination report must be on file to have your manuscript reviewed. The student must defend his or her field study, thesis or dissertation (ETD) before it will be reviewed by the graduate school. All ETD’s are to be delivered to ULM Graduate School ETD Compliance Administrator as PDF files. It is up to the student to create and verify the PDF file before submission. It is very important to embed all fonts. However, please do not encrypt the file as encrypted PDF files are not accepted.

5. Submission Procedures for Pre-Approval Copy for Review Submit official, electronic pre-approval copy of ETD by deadline posted in the university calendar to ProQuest ETD website: http://www.etdadmin.com.  Must be complete work that has been formally reviewed and approved for content and formatting by your committee  The electronic version must have committee members’ names typed on the title page. You must submit a paper copy of the title page that all committee members have signed in black ink. The ETD Compliance Administrator in the Graduate School will review this copy and return it with notations of required corrections to the student so that final corrections can be submitted.

6. Submission Procedures for Final Copies Once any necessary corrections have been made, the student will re-submit the electronic version through ProQuest to be reviewed by ETD Compliance Coordinator.  If the document continues to be replete with errors, the manuscript may be rejected and graduation delayed.

7. Style: Page Order

8. Style: Page Order (continued)  List of abbreviations*  List of symbols*  Text of manuscript  Appendixes*  References (required) Bibliography (optional)  Vita  One blank sheet of paper  Art work, maps, or other material for pockets*  List of illustrations, with titles and page references* *may not be relevant in all cases and may be omitted **Students submitting the “creative thesis” for Master’s of English submit a preface in place of the abstract

9. Style: Typeface Typefaces comparable to those used in scholarly journals are acceptable:  Courier  Times-Roman {preferred}  Helvetica  Aerial Font size is 12 point Superscripts and subscripts must not be more than two points smaller than font size of body. Heading or emphasis:  Bold face may be used sparingly for emphasis  Use italics in place of underlining

10. Style: Margins

11. Style: Printing, Spacing, and Indentation

12. Style: Pagination * Each page should be counted, but not all pages should have the page numbers appear on it. *Counting begins with title page, but page numbers should first appear on the acknowledgment or preface page. *No page number should appear on the following pages (but still counted): Title page, copyright, dedication, vita, first page of body of text, first page of a new chapter *Small roman numerals (i, ii, iii, iv, etc.): Table of contents, list of figures, etc. *Arabic numerals (1, 2, 3, etc.): The rest of the document beginning with introduction or Chapter I. Do not use page numbers that use letters, hyphens, periods, or parenthesis.

13. Style: Pagination

14. Style: Widows and Orphans Widow: single line of text at the bottom of a page, with the rest of the paragraph continuing on the next page. Orphan: a single line of text at the top of a page, with the rest of the paragraph left behind on the previous page. These should be avoided and can be corrected using widow/orphan settings that control page breaks in your word processing software. Subheadings at the end of a page are unacceptable. Subheading should have 2 lines of text under it at minimum

15. Style: References A reference page is required and all references must be displayed in this section of the ETD. Entries must be alphabetized by authors, editors, agencies, or institutions. Hanging indentation is required. Entries must be single spaced and separated by a double space. All entries listed in Reference Section must be cited in the text, and all citations must be listed in the Reference Section.

16. Sample Dissertation A LOOK AT THE PROPER FORMATTING AND ORGANIZATION OF ETD’S

17. The Checklist: Fees and Forms For Graduate School Use Only Date Reviewed: ___________________ Corrections Checked: _______________ Ready for Final Copies: ______________

18. The Title Page Committee signature lines must be aligned on both sides as shown. Top margin must be 2 inches; Left margin must be 1.5 inches; Bottom, right margins must be at least 1”. Must have full 1 inch space between title and your name and between your name and statement. 1.5 “ Committee members' names must be typed on the line on the electronic submission Of Degree

19. The Checklist: Title Page

20. The Copyright Page (Optional) Should be centered at the bottom of page with single spacing. Bottom margin must be 1” Copyrighting is optional. Current Year 1”

21. The Checklist: The Copyright Page (Optional)

22. Acknowledgment or Preface First page with page numbers at the bottom (lowercase roman numerals) but not the first counted page. Subsequent pages should have 1” top margin. 2” 1” Page Number

23. The Checklist: Acknowledgment/Preface

24. Abstract Title and Name must match Title Page exactly Not listed in the table of contents Major professor: Should be name with degree after, NOT Dr. Professor Abstract, title, your name, major professor must be centered and single spaced 2” Inverted pyramid 1.5 “ 1 “ 1” Page Number

25. The Checklist: Abstract

26. Table of Contents Appears after abstract Use the function for leaders, do not use periods Wording, punctuation, and capitalization of entries must match those in the text Entries must be single spaced and entries must be separated by double space Subsequent pages must have 1” top margin 1 “ right Centered; all caps 1.5 “ left Hanging indent 2”

28. The Checklist: Table of Contents

29. List of Tables/Figures Use function for leaders, do not use periods Entries must be single spaced and entries must be separated by double space Table number must appear on left margin followed by two spaces and then the title of the table ALL CAPS, centered 1” Page heading must appear here 1” Page number IV

30. The Checklist: List of Tables/Figures

31. List of Abbreviations Abbreviations must be arranged alphabetically at left margin Entries must be single spaced and entries must be separated by a double space ALL CAPS; Centered 1.5 “ left Page number 1 “ right 1”

32. The Checklist: List of Abbreviations

33. Chapters First page of chapter must not have page number (still counted) – subsequent pages must be numbered Subsequent pages of chapter must have 1” top margin All text should be double spaced except: Block quotes Notes Captions Legends Long headings 2”2” All CAPS, centered 1” No visible page number

34. The Checklist: Chapters

35. This is your regular paragraph This is the way the blocked quote should look

36. The Checklist: In-Text Citations/Appendices

37. The Checklist: References/Vita

38. The Checklist: Miscellaneous/Footnotes

39. Resources Editors:  If you wish to have someone assist you with editing your ETD before you submit your official document to Graduate School through ProQuest, the Graduate School has information that can help you.  Contact Melissa Thorpe (ETD Compliance Coordinator) for more information Email: thorpe@ulm.edu *preferred*thorpe@ulm.edu Phone: (318) 342-3036 Graduate School Contact Information:  Phone: (318) 342-1036  Email: gradadmissions@ulm.edugradadmissions@ulm.edu  Fax: (318) 342-1042

40. Procedures for Creating Pdf for Pre-Approval Copy for Review Follow these guidelines when creating PDF files to be submitted to ProQuest/UMI, and check your results : a. open the file in adobe acrobat b. choose file>Document Info>Fonts c. in the window that opens, choose List All Fonts and you should see a table of fonts d. verify that all entries in the Type column are either Type 1 or TrueType fonts e. in the Used Font column, you should see Embedded Subset for all fonts with the possible exception of "Times", "Arial/Helvetica", and "Courier") f. select OK to close the Font window g. from the View menu, choose Use Local Fonts to turn this option off (the check mark should disappear). Select OK to close the Font window h. page through your PDF file to visually inspect each page as it would appear on another computer without the same fonts as yours i. print a copy of your file and verify that everything prints as expected.

41. ProQuest Website Information Submit official, electronic pre-approval copy of ETD by deadline posted in the university calendar to ProQuest ETD website: http://www.etdadmin.com. Must be complete work that has been formally reviewed and approved for content and formatting by your committee The electronic version must have committee members’ names typed on the title page. You must submit a paper copy of the title page that all committee members have signed in black ink. The ETD Compliance Administrator in the Graduate School will review this copy and return it with notations of required corrections to the student so that final corrections can be submitted.

42. Binding Fees When you submit your pre-approval copy to ULM link through ProQuest, you will be given the opportunity to order bound copies. Ordering bound copies is not required by Graduate School, but may be required by the department. Please check with your major professor for any requirements. Please do NOT pay binding fees at LaCapitol. All fees must be paid through ProQuest at the time of submitting pre-approval ETD.

43. Final Copy Once any necessary corrections have been made, the student will re-submit the electronic version through ProQuest to be reviewed by ETD Compliance Coordinator. If the document continues to be replete with errors, the manuscript may be rejected and graduation delayed.

44. Submitting Your ETD to ProQuest