1. EGEE-II INFSO-RI-031688 Enabling Grids for E-sciencE www.eu-egee.org NA2 Internal Communications Owen Appleton EGEE and gLite are registered trademarks

2. Enabling Grids for E-sciencE EGEE-II INFSO-RI-031688 NA2 IntComs- NA2 Face to Face, FZK 2 Introduction Why we added this for EGEE-II Issues Potential solutions Discussion

3. Enabling Grids for E-sciencE EGEE-II INFSO-RI-031688 NA2 IntComs- NA2 Face to Face, FZK 3 Why? Communications not in original NA2 mandate – Not Good! –Added in EGEE-II as we already did lots of work like this anyway, now we can report in in PPT. –Supported by Management in Project Office Main previous internal communications work –Conferences: used to be mainly internal –User Forum, though led by NA4 good for community –Newsletter, though now external as well as internal New challenges –Information flow within project

4. Enabling Grids for E-sciencE EGEE-II INFSO-RI-031688 NA2 IntComs- NA2 Face to Face, FZK 4 Issues 91 partners, another 48 via JRUs, huge consortium! –Administratively approaches size limit – crashed EU submisison server with EGEE-II proposal! How do we keep everyone aware of the work of whole project? How do we build a community spirit –Within EGEE-II –Within European Grid community –Within Global Grid Community

5. Enabling Grids for E-sciencE EGEE-II INFSO-RI-031688 NA2 IntComs- NA2 Face to Face, FZK 5 Channels for internal communication Newsletter –Fairly well read – we know due to emails received about it Email – All-Members List, activity lists, PEB list etc –Danger of email overload, will people read it Conferences –Good for internal communications but now moving beyond this to include more externals communications PROBLEM: Of these only Conferences allows NA2 to receive information rather than send it

6. Enabling Grids for E-sciencE EGEE-II INFSO-RI-031688 NA2 IntComs- NA2 Face to Face, FZK 6 Newsletter Redesigned as PDF since Nov 05 –Successful. More content, more contributions –Now in standard folder material Circulation –Goes to circa 1000 project members –Circa 500 external contacts –Now will go to Industry Forum list too  As for now no separate IF newsletter Major internal communications tool –Internally:  Project news  Deliverables  Events/training listings  Distribute NA1 messages

7. Enabling Grids for E-sciencE EGEE-II INFSO-RI-031688 NA2 IntComs- NA2 Face to Face, FZK 7 Newsletter 2 Also obviously an external relations tool –Highlight project successes –Showcase related projects –Raise awareness of EGEE and Grid in general Currently talking to Science Grid This Week about closer collaboration –Exciting opportunity! –Potential move towards serving Global community –Demonstrate commitment of partners and EGEE to international cooperation –Will pass on news as soon as we have it Very open to ideas, story suggestions/submissions etc. It’s your newsletter too!

8. Enabling Grids for E-sciencE EGEE-II INFSO-RI-031688 NA2 IntComs- NA2 Face to Face, FZK 8 Information Flow Key issue: –NA2 relies on information from other activities –Cannot just rely on other activities to send it to us –Contacts in other activities good but not enough as people are overworked Current channels for NA2 to learn about work in project –PEB: not effective, standard technical/communication tension –Conferences: Good but becoming more external comms Potential New channels for receiving info –New board/group?  But is this worthwhile us eof time –New tools?  Wikis, For a etc, but will they be used?

9. Enabling Grids for E-sciencE EGEE-II INFSO-RI-031688 NA2 IntComs- NA2 Face to Face, FZK 9 What do you think?