1. 1 Far West Region 62 nd Annual Teen Leadership Conference Town Hall Tues, April 12, 2016 2016 FAR WEST REGIONAL TEEN CONFERNCE Host Chapter: Long Beach President Marie O’Kelly Green Chair LaShawn Ware Chair Leslie Kelly

2. J UNE 23 – J UNE 26, 2016 CALIFORNIA STATE UNIVERSITY LONG BEACH LONG BEACH, CALIFORNIA

3. 3 Introductions & Greetings Teen Conference History Teen Conference Agenda Overview Highlight Special Programming and Events Attire & Protocol Rules of the Conference Chapter Logistics Questions & Answers Town Hall Agenda

4. T HEME “T HE S TATE OF B LACK A MERICA ”

5. 5 Greetings National Officer National Recording Secretary Regina Page

6. 6 Far West Region Officers LaTanya Bellow Regional Director Lisa Grant-Dawson Regional Treasurer Florence Lankford Regional Secretary Vara Allen-Jones Member At Large Introductions

7. 7 Yvette Stephens Regional Teen Advisor Patricia Grooms-Jones National Protocol Chair

8. 8 Marie O’Kelly Green Long Beach Chapter President LaShawn Ware/ Leslie Kelly Teen Conference Chairs Host Chapter Long Beach Chapter

9. 9  Annual gathering of teens in each Region  Conference theme determined by teens  Conference sessions primarily led by teens (with support from Regional Team and Host Chapter)  Ratio 1:5 (one Chaperone to five Teens) of the same gender required What is Teen Leadership Conference?

10. 10 Purpose of Teen Leadership Conference The purpose of the Teen Leadership Conference is to create a forum for teens to provide constructive educational, cultural, civic, recreational, and social programs by and for teens within each Region; and to interpret the programs and promote the projects of the national organization as they pertain to the teens.

11. Teen Officers Elections Voting shall be on the basis of one (1) vote for each chapter seated Candidates Forum/Speeches Teen Conference Ball Senior Recognition Program Foundation Recognition Awards to honor teen chapter groups Community Service Project Skit, Oratorical, Scrapbooks, Film, T-shirt Competitions Special Programming T EEN C ONFERENCE P ROGRAMMING

12. Teen Conference Programming Workshops that teach teens leadership skills, and character building. Installation Ceremony and Memorial Service Opening Ceremony Seating of the Delegates Plenary Sessions Roll call Reports of the teen regional officers and their accomplishments or tasks completed during their term Reports of the committees Voting on the following year regional conference theme

13. 13 Teen Conference Agenda Overview

14. 14 Thursday, June 23, 2016 Important Pre-Conference 7a -12p Registration: Lead Chaperone Checks in the entire Chapter Mother Members Badges Scanned 8a – 1p Chapter Exhibits setup

15. Thursday, June 23 2016 11.30am Teen President’s Luncheon 11:30am Lunch Served for All 12.30pm Graduating Senior Meeting #1 1.30pm Opening Ceremony (white attire) & Plenary Oratorical) 3:30pm Change 4.00pm Film, Skit Competitions 6.00pm Dinner 7.30pm Student Union- Game Night (Chapter Photos in T-shirts) 11:30pm Return to Dorms 12.00am Late night supper at UW 1:00am Lights Out- Mandatory Lead Chaperone Meeting

16. 7:00 am Breakfast & Committee Meetings 9:00am Plenary 2 (candidate speeches)- Business Attire 11:45am Lunch 12:45p.m Change Clothes 1:15pmWalk to VA Hospital Community Service- Planting 4:45pm Return to Campus for Dinner at 6.30pm Team Building with Party Pals 9:00p.m. Dance- Student Arcade 12.00am Midnight Supper at CSU Long Beach 1:00am Lights Out- Mandatory Lead Chaperone Meeting Friday, June 24, 2016

17. Saturday, June 25, 2016 7:00 am Breakfast & Committee Meetings 9:00am Plenary #3 elections, installation, memorial (white attire ) 10:45amWorkshops 12:00pm Lunch/Change 1:30p.m. Workshops/Career Panels 3:30p.m. Campus Tours Seniors to Dorms to prepare for 2016 Ball 4.30pmSenior load buses for Ball 6:15pmTeens load buses for Ball 7.00pmGrand Ball 12.00amMidnight Supper at CSU Long Beach 1:30amLights Out- Mandatory Lead Chaperone Meeting

18. Sunday, June 26, 2016 6-10:00am Checkout Load Buses for Airport 10.00am Teen Conference Concludes

19. 19 Ceremonial Attire Females Uninterrupted white Dresses, Skirt and Blouse, Suits Shoulders must be covered for the ceremony No slacks Hosiery required Shoes – closed toe with open heel; peep toe with closed heel; or pumps. No sandals, no athletic shoes Males Suits or slacks and jacket, white collared dress shirt, tie (bow tie ok) Attire

20. 20 Business Attire Females Dresses, skirts, slacks, pants suits, No athletic shoes Males Slacks, white dress shirts, and ties (bow ties ok) No athletic shoes Attire

21. 21 Grand Ball Formal Evening Wear Females Long Gowns No halters, no low tops, no backs out, no strapless Straps required – spaghetti straps ok Males Suits, Dress Shirts, and Ties (bow ties ok) No athletic shoes *This is a very special magical event and a culmination of your time in Jack and Jill. You MUST be dressed appropriately! Attire

22. Protocol Purpose To provide consistency and continuity to official activities, rituals, and ceremonies conducted by the members of the organization

23. Ceremonial Attire When? Opening Ceremony at Teen Conference New Teen Officer Installation Memorial Services at Teen Conference Closing Ceremony at Teen Conference

24. White or flesh colored stockings are required. Shoes must be all white. The toes can be enclosed or peep-toe, sling-back pumps are acceptable, but cannot be both peep-toe and sling back. Wooden heels are not acceptable. Sandals (toes and heels exposed) or mules are not acceptable. When a ceremony is held, members who are not properly attired may not enter the room until the ceremony is concluded. Ceremonial Attire

25. Young men must wear white collared dress shirt, tie and dress slacks with a belt or suit. Jackets are required. Dress shoes and socks No tennis shoes or sneakers When a ceremony is held, members who are not properly attired may not enter the room until the ceremony has concluded Ceremonial Attire

26. Business attire is required at ALL Plenary/Workshop Sessions Business Attire for Young Ladies: Dresses, Skirts, Suits w/Slacks or Skirts; no tennis shoes and no sandals (unless dress sandal shoes with a heel) Business Attire for Young Men: Dark Slacks or Khakis, Shirt w/Collar; Suit Jacket & Tie Optional. Shirts must be tucked into pants with a belt; no tennis shoes. Plenary/Workshop Session Attire

27. Young Ladies: No halters or midriffs, strapless tops or dresses, spaghetti strap tops or dresses, or “see through”/transparent attire. No short skorts, miniskirts, shorts, jeans, or leggings. Young Men: No droopy pants, jeans, cut off jeans (holes), or exposed midriffs. Pants must be belted at the waistline No hats/caps/wave wraps/doo-rags/skull caps or bandanas. What NOT to Wear to Plenary Sessions

28. 28 Business & Ceremonial Attire No baggin saggin No wife beaters No low cut tops or shirts No halters or spaghetti straps No short dresses, skirts, or short shorts Skirts and dresses may not be above the tips of fingers when arms extended down by the side. No athletic shoes at plenary session Overall Attire Rules

29. Plenary Session Attire

30. 30 Chaperones Regional Team Host Chapter POPs Parents On Patrol Attendees Roles & Responsibilities

31. 31 Responsibilities Must accompany teens to all conference activities at all times Must maintain Chaperone to Teen ratio at all times (1 to 5) Ensure that teens are appropriately dressed Ensure that teens follow code of ethics Report serious rule infractions to the Regional Team Chaperone & Lead Chaperone

32. 32 Attend Lead Chaperone Meetings daily/nightly Abide by Chaperone Code of Ethics Ensure all Teens follow Teen Code of Ethics Support Regional Team and Host Chapter in managing acceptable teen behavior Must have cell #’s of teens, their Mothers, and other Chaperones *Lead Chaperone MUST bring med documents to TC Chaperone Responsibilities con’t

33. 33 Regional Director All aspects of Teen Leadership Conference Assisted by the entire Regional Team, RTA and Host Chapter Assists and Supports Regional Teen Officers to carry out Plenary Sessions Presides over Teen Disciplinary Proceedings for rule infractions Regional Director Regional Secretary Regional Treasurer Regional MAL Regional Teen Adviser Host Chapter Conference Chair Teen Leadership Conference Committee Chairs Host Chapter Fathers Appointed Regional Chairs Chapter Chaperones Regional Responsibilities

34. 34 Site Planning and Logistics Host all activities and events Identify impartial, objective judges for competitions Fathers Auxiliary (POPS) Parents on Patrol Host chapter’s Fathers Auxiliary and Regional Fathers Auxiliary Chair work together to coordinate overnight chaperoning POPS serve as additional chaperones at dances Host Chapter Responsibilities

35. 35 Fathers Auxiliary (POPS) Parents on Patrol Host chapter’s Fathers Auxiliary and Regional Fathers Auxiliary Chair work together to coordinate overnight chaperoning POPS serve as additional chaperones at dances Responsible for providing overall security and assistance to chaperones. Parents on Patrol (POPS)

36. 36 Follow the Rules Maintain decorum Must attend all meetings, events, and activities Have Fun!!! Attendees

37. Rules & Procedures Rules & Procedures 1. Rules apply to all teens. 2. No special treatment. 3. Chaperones Must discuss Rules & Procedures with parents prior to teen conference. 4. Rules Must be consistently applied and strictly enforced.

38. 38 Teens must participate in ALL activities Arrive at the conference start and remain until the end. No partial attendance allowed. May not leave their rooms after curfew. No drugs, alcohol, sexual activity, weapons, violence will be tolerated No explicit dancing (including grinding, twerking, lap dancing, spread eagle, wall dancing, etc.) or exhibiting behaviors, otherwise sexual in nature Teens must respect and follow directions of ALL chaperones (not just own chapter’s), Regional Team, and Host Chapter Dress code for Plenary Sessions, Meetings, Workshops, Dances, Banquet, and other conference events will be strictly enforced Teens will be fined for arriving late at plenary sessions Parents and Teens confirm agreement of Code of Conduct/ Ethics by signature Chapters may set their own guidelines and penalties for teen behavior Teen Code of Ethics - Highlights

39. 39 Responsible for teens from Conference start to finish Must maintain Chaperone: Teen ratio at all times Must accompany Teens to all meetings, events, and meals Chaperones MUST inform Regional Team of infractions involving drugs, alcohol, sexual activity, weapons, violence or other serious infractions No drugs, alcohol, or smoking while serving as Chaperone Ensure that teens are in dorm rooms during free time ONLY Ensure that Male/Female visitation is only permitted with chaperone supervision and only with door OPEN Ensure that all teens are in assigned dorm rooms by curfew Maintain teen compliance with Teen Code of Ethics Chaperone Code of Ethics Highlights

40. 40 Zero Tolerance Policy Teens must respect and follow ALL Rules and Guidelines Code of Conduct and Code of Ethics will be strictly enforced Chapters may set their own guidelines and penalties for teen behavior Individual Violations Any Teen found to be in violation of general rules First offense will receive warning Second offense will be referred to the judicial board Third offense will be grounds for dismissal from the conference EXCEPTIONS Teens found exhibiting egregious behaviors or acts of any kind may be dismissed immediately. Parents will be responsible for any transportation arrangements and costs. Teen may be banned from future Teen Conferences Violations & Consequences Procedures

41. 41 Zero Tolerance Policy Group and Individual Conduct at Teen Dances There will be no explicit dancing (including grinding, twerking, lap dancing, spread eagle, wall, chair, floor dancing, etc.) or exhibiting behaviors, otherwise sexual in nature No Mush or Rage pits or Circles Any Teen found to be in violation First offense will receive warning Second offense will be dismissed from the dance Repeat violations will be grounds for dismissal from the conference EXCEPTIONS Teens found exhibiting egregious behaviors or acts of any kind may be dismissed immediately. If the group engages in behaviors above, the Dance may be ended without prior notice. Teen may be banned from future Teen Conferences Violations & Consequences Dances

42. 42 Parents and/or Chaperones must provide transportation Teens may not drive themselves to Teen Leadership Conference Lead Chaperone MUST complete the Logistics Survey. * If we do not receive your survey we will assume your group will not need transportation Logistics Details Getting There

43. 43 Long Beach Airport LGB Train Station Southern Area Chapters- driving Travel Destinations

44. Questions

45. See You In Long Beach

46. Thank you