1. Of-The-Year Awards Area Council Meetings Proxies Marg Faryna, DTM All-Leader Call March 20, 2016 1313I

2. www.toastmasters.org  Club selects Rookie & Toastmaster OTY  Club submits nomination form and supporting documents to Area Director by June 15.  Forms on D42 website  Resources Forms Of-the-year  Benefits for the club members  Celebrating success  Recognizes enthusiasm & dedication  Example to all  Fulfills commitment OF-THE-YEAR Awards – Inform Clubs

3. www.toastmasters.org  Committee – no less than 3 members  Past Area Directors  Members from other areas  Committee members sign submission going forward to Division  Use information from club and other resources to make decision  Submit to Division Director before July 7  Area also selects Public Relations Award(s) to advance to Division OF-THE-YEAR Awards – Area Selection

4. www.toastmasters.org  From areas within the Division, select a winner  Toastmaster  Rookie  Best Public Relations Award  Area Director of the Year ** ask for reference & testimonials from clubs  Base on information provided by Area Director, personal knowledge, additional information OF-THE-YEAR Awards – Division Selection

5. www.toastmasters.org  Committee – no less than 3 members  Past Area & Division Directors  Committee Chaired by Division Director  Committee members sign submission going forward to Division  Use information from club and other resources to make decision  Submit to District Director before July 15 OF-THE-YEAR Awards – Division Selection

6. www.toastmasters.org  Is NOT decided at the Area Level  Screening criteria  Club achieves Distinguished or better  Club officer list and dues submitted on time  Club represented at both D42 conference & convention  Represented by voting proxy at the International Convention  Important that clubs participate in the above President OF-THE-YEAR

7. www.toastmasters.org  Immediate Past District Director sends forms to past VP Ed and current club president for all qualifying clubs by Aug 15  Supporting documents submitted by clubs to Division Director no later than Sept 15  Includes Club Success Plan  NO DECISIONS made at Area level for President-of-the Year President OF-THE-YEAR

8. www.toastmasters.org  Area Director is the Chair  Hold at least 2 Area Council Meetings per year  Suggestion – plan to hold area council immediately following the area contest  Can use GoToMeeting (contact Catherine Secundiak to schedule)  Provide copy of minutes/notes to Division Director Area Council Meetings

9. www.toastmasters.org  Upcoming special events (anniversary, open house, year-end celebration)  Progress to reach Distinguished  Assistance needed for membership building and/or club coach  Future leaders  Discussion of area visit report  Attendance at April 30 Business Meeting & Convention (club represented) Area Council Meetings – Agenda Topics

10. www.toastmasters.org  Club Elections  Submission of Officer Lists On-Line & copy to Area Director  Attendance at officer training in June  Installation of incoming club officers  Introduction of incoming Area Director  OTY Awards – Rookie & Toastmaster deadline June 15  Feedback & testimonials for Area Director OTY selection Area Council Meetings – Agenda Topics

11. www.toastmasters.org PROXIES  District Conference & Convention  Votes carried by President & VP Education, OR  Assigned by proxy to a club member  International Proxies (Washington, DC Aug 2016)  Votes carried by club member OR  Assigned by proxy to the District Governor  Assigned on-line by club secretary or president  Watch email for proxy information July 1

12. Questions?