1. INVIGILATION TRAINING

2. OBJECTIVES FOR THE SESSION What is the role of the invigilator? Understanding GCSE exams formats What invigilation involves Procedures, before, during and after the exam How to manage candidate queries Preventing and managing malpractice How to summon assistance

3. PROFESSIONAL CONDUCT The invigilator is the person in the examination room responsible for the conduct of a particular examination session in the presence of the candidates. Invigilators must give their whole attention to the proper conduct of the examination and must not perform any additional task. Instructions for the Conduct of Examinations, Joint Council for General Qualifications.

4. EXAM ROOM SET UP Before the exam starts you need to check: The exam room layout – desk spacing Exam Signage – what signs and where? Candidate desk cards Clocks Room notice board – what to display

5. EXAMINATION DAY PRIOR TO EXAM 1  Report to Exams office 30 minutes prior to start time  Collect exam pack and proceed to exam room immediately  Report to the senior invigilator  Check room layout, display clock and hang Notice to Candidates, Quiet Please, Mobile Phones

6. EXAMINATION DAY PRIOR TO EXAM 2  Lay out candidate desk cards in order for students to find their desks  Prepare whiteboard with exam details  15 minutes before start time, allow students to enter  Bags and coats must be left at front or back of room  Mobile phones MUST be switched off and NOT on their person

7. EXAMINATION DAY PRIOR TO EXAM 3  Seat students and check they are at the correct desk  Ensure ID cards are displayed on desks  Invigilator to read out invigilator announcement  Candidates are then under Examination Conditions

8. EXAMINATION DAY PRIOR TO EXAM 4  Hand out question papers face up  Ensure that any erratum notices are brought to the attention of candidates  Get candidates to complete front page details and read through rubric  Inform students of finish time and extra time  Commence exam on time

9. DURING EXAM Complete attendance register and seating plan Ensure vigilance throughout exam. Patrol the room. DO NOT stand talking. Hand out any extra paper and treasury tags as required Candidates may not leave until the schedule time is up Remind students at 30 minutes to go and again with 5 minutes to go

10. END OF EXAM Stop candidates at exact finish time. Instruct extra time candidates to continue Collect question papers/answer booklets before allowing candidates to leave No question papers/answer booklets to leave room with candidate Dismiss candidates in an orderly manner Arrange answer booklets into attendance register order

11. POST EXAM Remove notices, clock and return immediately with question papers and answer booklets to Exams. All Exam material should be treated securely at all times – THIS IS YOUR RESPONSIBILITY!!

12. SPECIAL ARRANGEMENTS Some students may be granted access arrangements by the awarding body Examples are - extra time, reader, scribe, use of laptop Invigilator informed prior to exam Extra time students may be scheduled to ‘carry on’ after other students have finished

13. READERS and SCRIBES Some students may be entitled to a reader and/or scribe. This often comes with 25% extra time allocated to the student. You will be given a memory aid card for you and the candidate to show exactly what you are allowed to do. You are there to help the candidate with their reading and writing and NOTHING ELSE You MUST NOT give the candidate any extra help

14. MALPRACTICE If you find a student using unauthorised material or breaking regulations, the offending material must be removed AT ONCE. The student MUST be allowed to complete their exam in the normal way. At the end of the exam, warn the candidate that the incident will be reported to the awarding body and their result may be disqualified. Inform the exams office immediately afterwards. The final decision lies with the Awarding Body.

15. VIGILANCE It is important to be vigilant at all times. This means being aware of what the candidates are doing. You must keep watch for students using mobile phones, headphones and unauthorised material. In some exams calculators are not permitted whilst in others reference materials may be consulted. It will state what materials are allowed. If any doubts contact exams.

16. SUMMONING HELP AT LEAST one invigilator should be present at all times. If extra help is required one of the invigilators may come to the exams office with the query. If this is not possible you may use your mobile phone to summon assistance – the contact numbers will be in your invigilation pack.

17. POSSIBLE PROBLEMS Noise disruption Candidates who don’t know their candidate number Toilet breaks Illness Mobile phones Late candidates Disruptive students Calculators/dictionaries Candidates who don’t have their ID cards

18. EVACUATION PROCEDURES In the event of an emergency (fire alarm or bomb alert) invigilators should; 1.Stop candidates from writing 2.Collect the attendance register and evacuate the room in silence following emergency signs 3.All scripts and exam papers MUST be left in the room. No bags to be taken out. 4.Supervise candidates as closely as possible to avoid discussions and note the time of the interruption and how long it lasts 5.When allowed back candidates MUST be given the full working time remaining. 6.Report action taken to the exams officer who will submit a full report to the relevant awarding body

19. VISIT FROM EXAM BOARD INSPECTOR Unannounced Unscheduled May request to sit in any exam at any time Ensure all rules and regulations are followed to ensure continued centre accreditation with awarding body!!

20. GCSE EXAM DATES THURSDAY 26 TH MAY – MATHS PAPER 1 – (non- calculator) – 9.30am TUESDAY 7 TH JUNE – ENGLISH – 9.30 am THURSDAY 9 TH JUNE – MATHS PAPER 2 – (calculator allowed) – 9.30 am FRIDAY 10 TH JUNE – ENGLISH IGSE – 2.00pm

21. THANK YOU FOR YOU TIME AND ATTENTION ANY QUESTIONS?