1. I-9 Database Training Version 29 Presenters: Gina Thorpe Nicole Woods

2. 2 Training Agenda Overview of the I-9 Database Access Demo > Dashboard > Exempt > Process a New Hire > Process a Rehire > Reverification > Tentative Nonconfirmation > Close case

3. 3 I-9 Database The I-9 Database (I9Db) is a university web-based application that captures each employee’s Form I-9 and submits the information to the federal government (E-Verify) to ensure the employee is verified to work in the United States. E-Verify is an internet-based system operated by the Department of Homeland Security, U.S. Citizenship and Immigration Services that allows employers to verify the employment eligibility of employees. Department of Homeland Security (DHS) recently rolled out new webservices updates that greatly impacted our current I9Db, which provided the Office of Human Resources (OHR) an opportunity to create a more user friendly database.

4. 4 Access Access to the new database will be granted according to the new HR Roster, a database maintained by SHRPs that captures staff across the university who complete HR-related work. > You will need to partner with your SHRP to ensure you and/or your team are included in the HR Roster for your college or unit, and that staffing changes (new hires or departing team members who process I-9s) are reflected in the HR Roster. Users who do not complete HR-related work or who will not be added to the new HR Roster, will have to email HR-BackgroundChecks@osu.edu to be granted access to the new I-9 Database.HR-BackgroundChecks@osu.edu In the I-9 Database all users will have employee profile access at the college/business unit level for the college/business unit they are assigned.

5. 5 Login

6. 6 Policy Acceptance

7. 7 Dashboard

8. 8

9. 9 Closed Cases

10. 10 Search

11. 11 +Create Case

12. 12 Help

13. 13 Exempt from I-9

14. 14 Exempt from I-9

15. 15 Exempt from I-9

16. 16 Exempt from I-9

17. 17 Exempt from I-9

18. 18 Exempt from I-9

19. 19 Processing a New Hire

20. 20 New Hire

21. 21 New Hire

22. 22 New Hire

23. 23 New Hire

24. 24 New Hire

25. 25 New Hire

26. 26 New Hire

27. 27 New Hire

28. 28 New Hire

29. 29 New Hire

30. 30 New Hire

31. 31 New Hire

32. 32 New Hire

33. 33 New Hire – Close Case

34. 34 New Hire – Close Case

35. 35 New Hire – Close Case

36. 36 New Hire

37. 37 New Hire

38. 38 New Hire – Close Case

39. 39 New Hire – Closed Case Summary

40. 40 New Hire

41. 41 New Hire

42. 42 New Hire

43. 43 New Hire

44. 44 New Hire

45. 45 New Hire

46. 46 New Hire

47. 47 New Hire

48. 48 New Hire

49. 49 New Hire

50. 50 New Hire

51. 51 New Hire

52. 52 New Hire

53. 53 New Hire

54. 54 New Hire

55. 55 New Hire

56. 56 New Hire

57. 57 New Hire

58. 58 New Hire

59. 59 Rehire – Part A and Part B

60. 60 Rehire – Part A and Part B

61. 61 Rehire – Part A and Part B

62. 62 Rehire – Part A and Part B

63. 63 Rehire – Part A and Part B

64. 64 Rehire – Part A and Part B

65. 65 Rehire – Part A and Part B

66. 66 Reverification

67. 67 Reverification

68. 68 Reverification

69. 69 Reverification

70. 70 Reverification

71. 71 Reverification

72. 72 Reverification

73. 73 Tentative Nonconfirmation

74. 74 Tentative Nonconfirmation

75. 75 Tentative Nonconfirmation

76. 76 Tentative Nonconfirmation

77. 77 Tentative Nonconfirmation

78. 78 Tentative Nonconfirmation

79. 79 Tentative Nonconfirmation

80. 80 Tentative Nonconfirmation

81. 81 Tentative Nonconfirmation

82. 82 Tentative Nonconfirmation

83. 83 Tentative Nonconfirmation

84. 84 Tentative Nonconfirmation

85. 85 Tentative Nonconfirmation

86. 86 Tentative Nonconfirmation

87. 87 Tentative Nonconfirmation

88. 88 Tentative Nonconfirmation

89. 89 Tentative Nonconfirmation

90. 90 Conclusion Additional training opportunities The current I-9 Database will be unavailable Monday, August 15, for implementation and testing. Please plan accordingly for this temporary outage. The new I-9 Database will be available to all users on Tuesday, August 16. OHR will email all users the new I-9 Database URL that morning. Additional features coming soon

91. 91 Questions? Contact: HR-backgroundchecks@osu.edu