1. January 21, 2014 Welcome! The January COP call will begin in a few moments. –Event password: 5COPcall –Event number: 666–160-412 To hear the presentation you must join the conference call. To join: –Dial 877-668-4490. –Enter Access Code 666–160-412 –Note: Phones are currently on mute. This presentation will be recorded and available for download at http://cims.cenmi.org/Events.aspx.http://cims.cenmi.org/Events.aspx To communicate with the presenters during the presentation, please use the “Chat Box” feature. 1

2. CIMS Community of Practice (COP) Call CIMS Community of Practice (COP) Call ISD Monitors January 21, 2014 10:30 – 11:30 am 2

3. January 21, 2014 Agenda Workbook updates Focused monitoring update B-3 verification activities Updates and reminders Questions? 3

4. January 21, 2014 Workbook Updates 4

5. January 21, 2014 December Reports Acknowledged 5 862 of the reports from the December Workbook are now acknowledged! Thank you for your assistance!! Only 6 have yet to be acknowledged.

6. January 21, 2014 Next Up: April Workbook 6

7. January 21, 2014 December CAP Reminders Timeline for Corrective Action Plans (CAPs): –CAPs due February 1, 2014 –CAP Progress Reports due June 1, 2014 –CAP Closeout request due September 15, 2014 –CAP Verification due November 1, 2014 TA providers are assigned for FM CAPs and uncorrected noncompliance related to data CAPs 7

8. January 21, 2014 Reminder: Looking for More Data? 8 The noncompliant student records for B-11, B-12 and B-TVR CAPs are available under the “Resources” section on the CAP Menu Page

9. January 21, 2014 Looking for CAP samples? 9 On the indicator page for B-11 and B- 12, there are Sample CAP Activity Pages. These were submitted by locals and approved. You can use these as guides for your own work.

10. January 21, 2014 Looking for a CAP rubric? 10 Under the workbook tab, you can select Compliance and Correction to get to the Approval Rubric.

11. January 21, 2014 Focused Monitoring Updates 11

12. January 21, 2014 Winter FM Notification All locals have now been notified about FM activities Letters were available the week of January 6 –E-mail sent to superintendents, special education contacts, ISD special education directors, and ISD monitors –Letters posted to the CIMS Web site 12

13. January 21, 2014 Days of Suspension/Expulsion Found in the Pre-visit Reports Section of the FM Module Useful for comparing MSDS data with data entered into local’s discipline tracking system 13

14. January 21, 2014 Suspension/Expulsion History Three year “trend” data Available in the “FM Team Only” tab under Indicator Specific Resources 14

15. January 21, 2014 B-3 Verification Activities 15

16. January 21, 201416 Overview April 2013:B-3/IEP Implementation CAPs were issued Fall 2013:During B-3/IEP Implementation data collection, ISD monitors verified evidence of correction for locals with findings Spring 2014:Locals with continuing noncompliance have a second opportunity to provide evidence of correction using MME administration data

17. January 21, 201417 Verification Process Only 3 locals (Atlanta, Bedford, and International Academy of Saginaw) had continued non-compliance To review evidence of correction, those 3 ISD monitors will: –Visit local after the MME testing window to review student records –Follow the verification process for other data CAPs How to doc coming in February Must be submitted to OSE in CIMS no later than March 25

18. January 21, 201418 Don’t Forget … MME testing dates: –Initial testing is March 4-6, 2014 –Make-up dates are March 18-20, 2014 The window between the end of testing and submitting the verification is quite small. If you have enough records to complete the activity on March 6, please do so.

19. January 21, 201419 How to Verify Evidence of Correction Select student records for review Complete a paper version of the B-3/IEP Implementation checklist for each record Document in CIMS

20. January 21, 201420 Select Student Records Prior to visiting the local, ask the CIMS coordinator to pull 15 records for students with an IEP who participated in the 2014 MME assessment Randomly select 8 of those records for review

21. January 21, 201421 Complete Paper Checklist Print the B-3/IEP Implementation Checklist from the CIMS Training Site (under the Data tab) Answer questions 1 and 2 for each student record Student records are: –Compliant If both questions can be answered “Yes” If question 1 can be answered “Yes” and question 2 is “N/A” –Non-compliant If any of the questions are answered “No”  Please keep paper copies until the CAP is closed.

22. January 21, 201422 Sample Checklist 1. Does the IEP match the state assessment(s) that the student participated in during spring, 2013? 2. Were the state assessment accommodations on the student’s IEP made available to the student during the state assessment administration? If no accommodations were required, please check NA (not applicable).

23. January 21, 2014 On the verification page Enter the Verification Data, Student Name, and UIC on the verification page. Indicate if the record was compliant. List any non-compliance 23

24. January 21, 2014 Coming Soon! This work can not be done until the MME testing has taken place. More detailed guidance will be available in February. 24

25. January 21, 2014 Updates and Reminders 25

26. January 21, 2014 Data Alert Letters 11 locals received an advance copy of a B-4 Data Alert letter in early January These locals had received letters in 2013, and were given advance notice that their data continue to be concerning so they can ensure accurate reporting in this year’s data submission Locals who continue to have a significant discrepancy next year may receive increased state involvement ISD monitors received a copy of this letter Questions? Contact: Jeanne Anderson Tippett at AndersonTippettJ@michigan.gov AndersonTippettJ@michigan.gov 26

27. January 21, 2014 FYI: Monitoring Record Retention In general, the OSE keeps the official records in the CIMS Copies held by another office are considered non- records; subject to FOIA but not necessary to retain For any records not included in the CIMS, contact the OSE for further guidance 27

28. January 21, 2014 B-13 User Clean-up Earlier this month, Transition Coordinators (TC) were sent a list of all Transition Coordinator Contacts (TCCs) in their ISD If you work with the TC in your ISD, please remind them to complete this important activity in January Updated lists should be sent to Lynne Clark at lclark@pscinc.com lclark@pscinc.com 28

29. January 21, 2014 Upcoming Events Scheduled COP calls: –February 18, 2014, 10:30 a.m. –March 18, 2014, 10:30 a.m. –April 8, 2014, 10:30 a.m. 29

30. January 21, 2014 Upcoming Dates December 2013 Workbook –Corrective Action Plans (CAPs) due February 1 August 2013 Workbook –Submit CAP progress report: February 15 September 2013 Workbook—Part C –Submit CAP progress report: February 15 30

31. January 21, 2014 Questions?Questions? 31

32. January 21, 2014 Contact Information MDE –Jessica Brady, Supervisor, bradyj@michigan.govbradyj@michigan.gov –Jeanne Anderson Tippett, Coordinator, andersontippettj@michigan.gov andersontippettj@michigan.gov –Kathleen Hoehne, Consultant, @hoehnek@michigan.gov @hoehnek@michigan.gov –Sharon Fink, Departmental Analyst, finks@michigan.gov finks@michigan.gov CIMS Web site: http://cims.cenmi.org/http://cims.cenmi.org/ CIMS Help Desk –help@cimsmichigan.org or (877) 474-9023help@cimsmichigan.org 32