1. Lead Mentor Kickoff August 6, 2013 Katie Lutton Mentor Advisory Council Coordinator

2. Objectives To understand the new organization and vision of the mentor program To outline Lead Mentor duties, forms, and budget To develop a building-level program through exposure to mentoring strategies –Core Mentor Team Handbook –Instructional Rounds

3. Introductions Katie Lutton, Mentor Advisory Council Coordinator Mentor Advisory Council: Millicent Smith, Theresa Nixon, Shannon Jackson, Tod Evans, Paula Brown, David Bailey, David Combs, Beth Lackey, Casey Cutter Julie Thompson & Judy Newgent, New Teacher Academy Dr. Marian Phillips, Office of Professional Licensure and School-Based Experiences, UT Elaine Wilson, Office of Professional Licensure and School-Based Experiences, UT –elainebw2@aol.com Dr. Susan Newsom, VolsTeach Assistant Director, UT

4. Materials Check Blue Folder with School Name Teach Like a Champion (one per school) Snacks and drinks (in the back) Don’t forget to sign in!

5. The Need for Good Mentoring Teacher attrition rates highlight alarming mobility trends (NCES, 2011): – 12% teachers with fewer than three years are leaving the teaching profession – 13% teachers move to different schools within their first three years in the profession Teacher attrition rates highlight alarming mobility trends (NCES, 2011): – 12% teachers with fewer than three years are leaving the teaching profession – 13% teachers move to different schools within their first three years in the profession

6. KCS Mentoring Accountability Map Director of Curriculum and Instruction Mentor Advisory Council Coordinator Duties Manage Mentor Advisory Council Monthly Meetings Manage Budget Collect Data TEAM / TAP Student Achieve. & Growth Provide PD Once per Sem. Coordinate Mentors Dr. Marian Phillips (UT) Lead Mentors Mentors Budget & Program Supervisors Coaches Principals Lead teachers Mentor Advisory Council Mini-grants & Budget Instructiona l Rounds PD Supplies Progress Monitoring Strategic Plan The Great Schools Partnership

7. Mentoring within the Profession: The Vision (Mertz, 2004, p.551) Mentor Patron or Protector Sponsor or Benefactor Counselor, Advisor, or Guide Teacher or Coach Role Model, Peer Pal, or Supporter Full Induction (Mentoring) Career Advancement (Brokering) Professional Development (Advising) Psychosocial Development (Modeling) INTENTLEVEL OF INTENSITY ROLE 1 2 6 5 4 3

8. Mentoring within the Profession: The Vision (Mertz, 2004, p.551) Mentor Patron or Protector Sponsor or Benefactor Counselor, Advisor, or Guide Teacher or Coach Role Model, Peer Pal, or Supporter Full Induction (Mentoring) Career Advancement (Brokering) Professional Development (Advising) Psychosocial Development (Modeling) INTENTLEVEL OF INTENSITY ROLE 1 2 6 5 4 3

9. Mentoring within the Profession: The Vision (Mertz, 2004, p.551) Mentor Patron or Protector Sponsor or Benefactor Counselor, Advisor, or Guide Teacher or Coach Role Model, Peer Pal, or Supporter Full Induction (Mentoring) Career Advancement (Brokering) Professional Development (Advising) Psychosocial Development (Modeling) INTENTLEVEL OF INTENSITY ROLE 1 2 6 5 4 3

10. Mentoring within the Profession: The Vision (Mertz, 2004, p.551) Mentor Patron or Protector Sponsor or Benefactor Counselor, Advisor, or Guide Teacher or Coach Role Model, Peer Pal, or Supporter Full Induction (Mentoring) Career Advancement (Brokering) Professional Development (Advising) Psychosocial Development (Modeling) INTENTLEVEL OF INTENSITY ROLE 1 2 6 5 4 3

11. Mentoring Matrix of Support Protégé Mentor Principal Increased student achievement Induction Supervision

12. The Test of a Mentor In your folders, you have a mentoring assessment through the Australian Principals Centre. Please take a few moments to complete this assessment.

13. Interpretation – 3 Levels Sociability: being with or apart from others Dominance: being in charge Openness: how easily you trust others

14. Lead Mentor Responsibilities Develop and oversee mentor program at your school. Work with the Principal to prioritize mentoring needs. Oversee budget allocation for your school. Complete necessary forms and surveys by the deadlines. Direct all correspondence to the Mentor Advisory Council Coordinator.

15. According to the Data… 83.2% of mentors provide emotional support 86.2% of mentors are accessible and are good listeners 77.2% of protégés perceive their mentors helping them become part of the school community STRENGTHS

16. According to the Data… Providing time to observe mentor teaching Assisting with designing assessments Assisting with parent conferences Coaching mentee on reflective practices Needs

17. Accountability Forms School Mentor Program & Budget Form Core Mentor Team Contract Mentor/Mentee Form Mentor Visit Debriefing Form Request for Additional Mentor Funds Form Instructions for Requesting Substitutes Mentor Documentation Form

18. School Mentor Program & Budget On this form, you will find several items to complete, including a program timeline, a brief statement conveying how your program aligns to one of KCS’s Core Assurances, a SMART goal for the year, interest in applying for more funds, and a program budget spreadsheet. Let’s take a look at the budget.

19. Previous Approach: Predetermined Stipends In previous years, each school was granted one Lead Mentor with a stipend of $250. In addition, each school was granted two mentors to serve on the Core Mentor Team. These additional mentors received $200 each. This method did not take into account the number of teachers new to your buildings. To obtain more funds, Lead Mentors submitted a form.

20. A Scenario… Vine Middle School Tier I teachers: 15 Tier II teachers: 10 1 Lead Mentor -- $250 2 Mentors -- $400 ______ Total Guaranteed Funds: $650 Corryton Elem. School Tier I teachers: 1 Tier II teachers: 2 1 Lead Mentor -- $250 2 Mentors -- $400 ______ Total Guaranteed Funds: $650

21. The Point…

22. A New Approach: School Allocations Because each school has a different number teachers new to their buildings, the Mentor Advisory Council deemed it necessary to divide the resources based on need. Thus, each school will have an allotment based on the number of Tier I and Tier II teachers. Benefits: –More money to high-needs school for programming –Site-based management –With the money, you can still “pay” for mentors –There is still money for other schools to request subsequent funds

23. Budget Breakdown

24. The Scenario Revisited Vine Middle School Tier I teachers: 15 Tier II teachers: 10 1 Lead Mentor -- $ 250 Allocation -- $1,875 ______ Total Guaranteed Funds: $2,125 Corryton Elem. School Tier I teachers: 1 Tier II teachers: 2 1 Lead Mentor -- $250 2 Mentors -- $225 ______ Total Guaranteed Funds: $475 Additional funds $475 + +

25. Budget Layout Activity 1.Find the sheet titled “Budget Planning Activity” 2.With a partner, examine the data sets given. Note trends among data sets. 3.Decide what the top three priorities are based on your findings. 4.Suggest at least 3-5 activities aligned with your priorities. 5.Estimate the money you need for each activity. Time for Activity: 15 minutes

26. Budget Items Can pay for: Mentors @ 233.06 each (stipend + benefits) PD materials Speakers Professional books Educational goody bag materials (school supplies, school-themed shirts, etc.) After-school or weekend trainings Funds cannot pay for: Food & drinks Incentives (personal items for goody bags or after- school events)

27. Accountability Forms (cont.) Core Mentor Team Contract Mentor/Mentee Form Mentor Visit Debriefing Form Request for Additional Mentor Funds Form Instructions for Requesting Substitutes –Exemplar Educator Lists Mentor Documentation Form

28. Mentor Timeline & Branding Highlighted portions will affect Lead Mentors, Mentors, and their Mentees. Please note the survey administrations. Help from Fulton High School FulCom magnet students for branding process.

29. Program Ideas New Teacher Forum New Teacher Needs Assessment Core Mentor Training Manual Materials Instructional Rounds

30. The Rewards of Mentoring “We reach a stage in life where we find ourselves mentoring others. There is great satisfaction in passing along the treasures we have learned along the way.” --Jonathan Young, “The Rewards of Mentoring