1. Finance Zone Functional I Jillian Bibbins - Regional Treasurer Randall Arthurs – Finance Chair Diamond Wallace – FRC Chair Jeremy Woods – RLC Chair

2. Overview Roles and Responsibilities Zone Structure Finance Zone Framework Overview of NSBE finances SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

3. Roles and Responsibilities SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

4. Make informed decisions Keep you chapter members informed Represent you chapter in a respectable way Represent you NSBE in a respectable way Know the Bylaw and Constitution SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Chapter Executive Board

5. Develop strategic goals based on the direction set by the President Submit monthly activity reports to the Chapter Vice-President Attend all meetings Keep accounts and deposit organization funds of the chapter Make expenditures for chapter business in a manner approved by the CEB Be responsible for maintaining accurate and complete chapter financial records Prepare reports on chapter financial statistics and operating budgets Provide chapters with support for financial stability and growth Maintain communication with your regional counterparts SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Treasurer

6. Know your budget Budget manager Good Documentation Keep you board up to date on the financial state of your chapter Make decision on where money should be spent SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Treasurer

7. Plan chapter fund-raising activities Develop and distribute the chapter partnership packet Fulfill promises of incentives to supporters Develop and sustain strong relationships with corporate partners Send monthly report to your regional counterpart Develop official transition report at the end of office SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Finance Chair

8. Stay in constant contact (Follow 24 & 48-hr rule) Schedule corporate workshops such as information sessions and plant visits Create Thank You letters/cards Create & Update corporate contact database Turn in monthly reports to Zone lead Attend all monthly counterpart conference calls Ask your regional counterpart for help when in need Serve on Regional Finance Committee SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Finance Chair

9. SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Zone Focus Impact the Directives Solicit and Manage Financials Predict Future Financials

10. No money …. No programs … No conferences…. SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Zones Impact

11. Questions SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

12. Zone Structure SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

13. Regional Treasurer – Jillian Bibbins –R3treasurer@nsbe.org Regional Finance Chair – Randall Arthurs –R3finance@nsbe.org FRC Chair – Diamond Wallace –R3FRC@nsbe.org RLC Chair – Jeremy Woods –R3RLC@nsbe.org SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Regional Finance Zone

14. SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Finance Zone Structure National Finance Zone WHQ Accounting Professionals Finance Zone Regional Professionals Finance Zone Regional Finance Zone Chapter Finance Zone Professionals Local Finance Zone

15. Questions SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

16. Finance Zone Functional II Jillian Bibbins - Regional Treasurer Randall Arthurs – Finance Chair Diamond Wallace – FRC Chair Jeremy Woods – RLC Chair

17. Overview of NSBE finances Budget Funding 101 Conference Planning Tips Keys to Success Activity SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Overview

18. Overview of NSBE finances SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

19. Financial Terms Need to Know –BCA: Board of Corporate Affiliates –IOE: Intent of Expenditure –CPP: Corporate Partnership Packet –ROI: Return on Investment –Programs Fund –Grant Writing –Tax Exemption SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION NSBE finances

20. Budget SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

21. How does the Budget Break up –Revenue –Expense What is considered Revenue? –Conference Registration –Corporate Solicitation What is considered an Expense? –Conference Costs –Travel & Accommodations –Programs SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

22. Funding 101 SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

23. –T-shirts –Portfolios –Professional Photo –BBQ –Thrift Event –Bake Sales –Bagging Grocery –Company luncheon SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION What has worked

24. Board of Corporate Affiliates –Elite membership for companies –Cost of Membership $40K –Current number of Companies is 52 SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION BCA

25. –What is a companies ROI? Branding? Access to talent? Research? Mentoring? –Why do you want to partner with this company? The money is not always the important part –Ex. Successful entrepreneur that comes to one of your events and tells your membership to drop out of school SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Question to ask

26. –Listen first… Ask second Always enter a conversation with a goal in mind, but never forget to listen to a company’s goals as well –CPP is your first impression Is the information correct? Is it easy to read? –A No today may be a Yes tomorrow SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION What to do

27. What are some fundraising events your chapter likes to host? What are some fundraising events that you are thinking about doing this year? Are these programs repeatable? What difficulties are you having with fundraising this year? SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Brain Storm

28. What tactics have worked for you? How do you keep track of the companies you have contacted? What are some crucial things that you should know before getting on the phone with a corporate rep? SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Brain Storm

29. Conference Planning Tips SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

30. Earlier the better –Travel Explore multiple options –Hotel Reserve rooms early SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION When to Start

31. Talk with other chapters including NSBE Jr. and Professional Know your cost per person now Set up a detailed fund raising action plan Start asking who would like to attend now Tell your membership the benefits of coming SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Ideas

32. Keys to Success SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

33. Read the Financial Policy Learn as much as you can about NSBE Respond within 48 hours Understand your Budget Understand your Sponsors Understand what your resources are Plan Ahead SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Finances

34. Keep in contact with you counterparts Monthly Report due to your counterpart on the 1 st of each month –Accomplishments –Updates –Works in Progress –Questions/ Concerns Primary form of communication –Cellphone/ E-mail during business hours –Bi-Weekly counterpart calls SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Communication

35. Knowing is Power SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

36. Activity SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION

37. Chapter Event Professional Regional Event Chapter Meetings Chapter Program Chapter Sponsorship SYNERGISTIC LEADERSHIP: STRENGTHENING OUR FOUNDATION THROUGH COLLABORATION Partnership Pitch