1. COLLEGE OF ARTS & SCIENCES THURSDAY, JUNE 30TH, 2011 1 Financial Management – Phase VII Expenditure Review in June

2. FY 2011 Fiscal Year End Prizes 2  Units over $1 Million budget $50 first prize $35 second prize $20 third prize  Small unit under $1 Million budget $20 first prize ……..and there may be more……

3. Welcome to “June 30 th & Expenditure Review” 3 For all accounts – posting dates:  Personal Services –  Salaried line - 09A & 09Y will post on 6/30/2011, 09H on 7/1/2011  Graduate Line – 09G – will post by 7/1/2011 or over the weekend  Miscellaneous line – 09T - will post by 7/1/2011 or over the weekend  Maymester/summer salary – 6/15/2011 – will post on 7/1/2011 or after.  All adjustments for other personnel line will post with the 6/30/2011 payroll.  For changes to PERS – please wait until next week to check the ERS system  Verification of GA type for 6/30/2011 Payroll, GAA or GAS. Non personal Services – posting dates:  P-card charges – the last week (June 18 th to June 27 th ) will post 6/30/2011  Journals completed will post today, 6/30/2011.

4. Emergency Journal Entry Procedures 4  For DRG emergency journals, please contact me for approval first.  Agency account deficits must be cleared today.  Fund code 10600 deficits must be cleared today.  For PRJ emergency journals, please contact Kavitha Sivakumar in our office.  Kavitha will explain the timelines for grant journal entry.  Departments/Colleges cannot complete journal entries for FY 2011 after 6/30/2011.  Journals going off projects onto a fund code 10XXX, 13000, 14100 Cannot be completed by anyone after today.

5. Fall PERS and Payroll Transfers 5 FALL 2010 PERS 6/29/2011 Viral Immunology 1107000008450% African American Studies 1102000009778% Geosciences 111200000161381% Physics & Astronomy 112500000585391% Biology 11060000014413392% Chemistry 1108000001069993% Modern Classical Languages 112100000282693% Neuroscience Institute 113100000141393% Computer Science 111000000353394% Psychology 113200000989294% Sociology 113500000282796% Math & Stats 112000000323197% Communications 110900000504998%

6. Spring PERS Completed 6 Applied Linguistics 11040000020 100% Applied Linguistics 11041000011100% Art & Design 11050000029 100% Biology 11060600011100% Biology 11061000011100% English 11110000047 100% History 11131000011100% CHARA 11251000099100% Center for Brain Sciences 11324000011100% Women’s Studies 11400000044100%

7. Spring PERS and Payroll Transfers 7 SPRING 2011 PERS 110040000500% 110600018100% 110700000600% 1109000004900% 1122000003200% 1126000002500% 113220000200% 113260000100% 113400000100% 1135000003000% 11120000020315% 1108000001061817% 1120000003713% 1106800005240% 11325000010440% 113200000984950% 1106000001468558% 112500000674060% 1106200003267% 11360000010770% 1103000007571% 1100100008675% 1124200008675% 1102000009778% 113100000121083% 111000000373492% 112100000292793% 112400000141393% 111300000484594%

8. Using Reports & Queries 8  Account codes – FC 1000 – Food -714119 FC 20XXX – Indirect Cost Reports – review actuals v budget queries v report

9. Answers and Group Discussion 9  Discussion on Fiscal Year end.  Thank you for attending. HAPPY NEW YEAR!