1. Business Managers Meeting November 5, 2013

2. Agenda  Monthly Expenditure Reviews--Sheadrick Stevenson  Introduction of New Budget Spend Down worksheet--Fred Mote  BA # 2 Maymester/Summer worksheet--Fred Mote  Dates for the Mid-Year Budget Review--Esther Prince  New Travel Inc.-Overview--James Taylor, Jr  Q & A

3. Monthly Expenditure Review  The Expenditure Review Process was initiated in response to a Presidential Internal Control Memo addressed to the Vice Presidents and Deans, dated March 3, 2005  An Expenditure review is a review conducted after the close of the month to certify that all expenditures were authorized and posted properly.  Each month you will receive an email to inform you that the Month End Close for financial purposes has occurred. This is a signal to begin the Expenditure Review Process. You are required to review transactions posted to your accounts and reconcile those transactions against your approved budgets.  Please review your department’s Monthly expenditures at the end of each month. By reviewing your monthly expenditures you can immediately identify any errors that may have occurred.  The Expenditure Review Training can be located on the College of Arts & Sciences SpectrumPlusTalk website. http://casinet.gsu.edu/spectrumplustalk/ http://casinet.gsu.edu/spectrumplustalk/  The Expenditure Review Certification Form can also be found on the College’s SpectrumPlusTalk website. http://casinet.gsu.edu/spectrumplustalk/Admin/PoliciesProceduresr elatedForms/tabid/130/Default.aspx http://casinet.gsu.edu/spectrumplustalk/Admin/PoliciesProceduresr elatedForms/tabid/130/Default.aspx

4. Quarterly Expenditure Review Confirmation Report November 5, 2013 1 st Quarter FY2013 2 nd Quarter FY2013 3 rd Quarter FY2013 4 th Quarter FY2013 1 st Quarter FY2014 73% 38%56% 50%

5. Monthly Expenditure Reviews

6. Maymester/Summer Worksheet

7. Must submit BA#2 to Fred Mote and Sheadrick Stevenson by Tuesday, November 20, 2013 by 5 pm, due to Thanksgiving Holiday the following week!

8. With winter break just around the corner, it is important to begin scheduling the mid-year budget review meetings for this fiscal year. Starting Monday, December 2, 2013 I will send out meeting request dates and times. It is our goal to have all meetings booked before the winter break December 20 th, 2013. Below is the proposed time period for the reviews: (Please email me if you know that your Chair/Director will be out of the office during this period). Thursday, January 16 th – Thursday, January 30 th, 2014 In Langdale Hall, Room 611

9. Schedule of FY 2014 Budget Amendment Deadlines

10. New Travel Inc. - Overview

11. WHY MUST I ALWAYS HAVE A PANTHER MART PO TO BOOK MY TRAVEL?

12. Taylor, James C., Jr.- 0198456

14. CHARLOTTE- GMEA Travel to Charlotte, NC for GMEA conference PM00194250 Domestic

15. ASADM If no PO# is given, trip will be charged to traveler’s home dept. speedtype!

16. ALWAYS, ALWAYS, ALWAYS ENTER THE PO NUMBER FROM THE TRAVEL AUTHORIZATION ! …OR YOU’LL LOOK LIKE THIS AT YEAR END