1. Online School Assessment Survey (OSAS) Robin Tice NYSDOH Bureau of Immunization

2. Background  Annually collect survey data from >15,000 post-secondary institutions, schools and day cares in accordance with Public Health Law.  Assess vaccination coverage and monitor compliance with immunization requirements. 2

3. Goals and Objectives  Eliminate paper surveys.  Quickly, accurately and securely collect immunization data.  Enhance capability to monitor compliance with immunization requirements. 3

4. Target Population  Post-secondary Institutions  Public schools  Private schools  Head Start Programs  Nursery Schools  Day Care Centers 4

5. Paper Survey NYSDOH Bureau of Immunization mails surveys Schools Mail Completed Surveys NYSDOH Bureau of Immunization Surveys Received Manual Review of each survey 5

6. Paper Survey 2 sets of error edits generated and corrected Preliminary data on first batch of surveys 6 Surveys scanned

7. NYSDOH notifies schools survey is available. SCHOOLS OSAS NYSDOH 7

8. Methods  Used existing Health Commerce System (HCS) to house school survey application.  Worked with existing software framework to create OSAS. 8

9. Methods  Expanded the Communications Directory to include schools.  Recruited schools for HCS accounts. HCS accounts needed to access the HCS. HCS accounts needed to access the HCS. 9

10. HCS  Secure system accessible via the Internet -- anytime, anywhere.  Up-to-date information on important and timely public health issues is available on the HCS. 10

11. HCS  Provides access to the latest NYS health alerts.  Free for schools.  HCS accounts are password protected. 11

12. Benefits of OSAS  Eliminates most frequent completion errors.  Instant confirmation that the immunization survey data has been received.  Help buttons next to each data entry field box display instructions for completing that field box. 12

13. Training  Webinars using WebEx Live Live Pre-recorded Pre-recorded  OSAS Quick Guide  OSAS Frequently Asked Questions 13

14. Additional Benefits  More quickly and effectively communicate with schools.  Increased interaction with schools.  School Surveillance application has become a one stop shop for schools.  NYSIIS also located on the HCS. 14

15. Progress  Schools Reporting Online 2006 pilot project 126 schools 2006 pilot project 126 schools 2007 953 schools 2007 953 schools 2008 2840 schools 2008 2840 schools 2009 4620 schools and 280 Post- secondary institutions 2009 4620 schools and 280 Post- secondary institutions 2010 anticipate over 5500 schools 2010 anticipate over 5500 schools 15

16. Results  Efficient data collection system.  Requires minimal training to use.  Cost savings of over $21,000.  Valuable tool for other agencies needing to contact schools and collect data. 16

17. Future  Anticipate over 9,000 schools will report via OSAS in the next few years.  More NYS agencies will utilize the school survey system. 17

18. Contact Information Robin Tice or David Gonzalez Bureau of Immunization 518-474-1944osas@health.state.ny.us 18