1. School District 53 September 19, 2013 Lisa McCall & Shannon Miller

2. Jim: 1.Purpose 2.Introductions 3.District Data Trends: Sec 1 4.Workshop timeline/breaks 5.Progression of inservice correlated with section # in your H & S Best Practices Binder

3.  Purpose of workshop to help you develop “best practices” for H & S in your buildings: Tab 12  Systematically address audit checklist so you get an A in H & S!  Reduce potential for injury/claims through proactive measures.

4. During 12/13 some insightful feedback has come to our attention regarding procedure for Relief (TOC & CUPE) & frequent visitors to building & 1.Sign in process Sec 1 2.Awareness of EPP Drills *Summary Sheet 3.Office documentation/follow-up

6. Bi-Annual (Sept. & Jan.) Sec 4 Mandatory for all site-based staff Sign off procedure: Fax forms SBO Agenda item list Powerpoints ( Elem & Sec) Modify Critical Incident Phone Tree (SBO)

7. 1.Purpose Sec 4 2.Membership (AO, SOSTU, CUPE) 3.Meeting Agenda/Minutes Template Email Mitch/Post 4.Bulletin Board Items 5.Attachments/Correspondence

8. 1.EPP Plans (Elem & Sec. Templates) Sec. 6 1.School Maps & Evacuation Routes 2.EPP Drills Timeline OKF Example 3.EPP Backpacks (Item List) 4.Ongoing Awareness (New staff/TOC) Newsletters/Staff Mtgs/Community)

9. Monday, Sept. 9Fire Drill 11:40 am Friday, Sept. 20Fire Drill 8:50 am Tuesday, Sept. 24Fire Drill 2:00 pm Friday, Sept. 27Lockdown Drill 10:10 am Thursday, Oct. 10Earthquake Drill 8:50 am Week of Jan. 5-11Fire Drill unannounced Week of Jan. 12-18Lockdown Drill unannounced Week of Feb. 9-15Fire Drill unannounced Week of Mar. 2-8Earthquake Drill unannounced Week of Apr. 6-12Fire Drill unannounced *Ensure to teach & practice protocols for all 3 EPP Drills *Take Emergency Backpacks, Classlists, & Meds. Emergency Preparedness Schedule O.K. Falls School 2013/2014

10. Fire Drill: Bells, line up, shut doors, exit building, muster, attendance, evacuate if needed Earthquake Drill: Paper crunching over PA, go under desks/table/ or in doorway, count to 60 Twice, evacuate, attendance. Lockdown Drill: New Language NO longer “Code 53” instead “LOCK DOWN SCHOOL NOW” doors locked, everyone hides away from windows, blinds/window coverings closed, WAIT *Evacutation Sites- follow-up contacts each year & have names/#s handy EPP Drills at a Glance…

11. Sept. Extension Cords Oct. Ladder Safety Nov. Walking Surfaces Dec. Decorations Jan. Food Safety Feb. Storage Mar. Exit Routes Apr. Exterior Stairs/ Walkway May Fire Safety/ Flammables June Chairs

12. Awareness tips/info each month Post Minibooks in classrooms Staff sign off Committee reviews MTCE work orders may result Elementary Inspection Reports

13. Let’s take a few moments to look at inspection mini books & seek to personalize safety checklists for each theme to best fit each school site & brief share out of examples

14. Sec 8 & 9 H & S Committee to do Review & send to Mitch

15. Best Practices Workshop Fall 2012 Audit Recommendations 10/11 Procedures Workshop 2011 Process: 1)Analysis district trends 2)Do Risk Analysis of site 3)Prioritize outcomes & determine relevant area of focus 4)Create concise procedure (see templates/ examples) 5)Teach, post, practice, educate, modify, to foster best practice= less H & S incidents

16.  Signing In/Out Protocol  WorkSafe Injury Process  Scent Awareness Initiative  Green/Yellow File EPP Procedures  Can you name others ????

17. Do Site-based Risk Analysis Focus on Priority areas from claims Use Monthly EPP Themes Determine areas with high use Identify areas with equipment Address indoor, outdoor, weather

18.  Team Sharing  School Sharing  Elem. & Sec. Sharing/Networking  Suggestions  Recommendations  Q & A

19. WorkSafe Claims & Action Analysis Sec 11 When a workplace injury occurs 5 step procedure Post in visible areas- go over with relief staff Ensure to send to SBO asap due to WorkSafe 72 hour deadline Ensure 1 st Aid Attendant Names posted

20.  Q & A  Individual Survey  Group Sharing  H & S Goals for your site/team/year  District H & S Committee

21. School District 53 wishes to thank you for your ongoing commitment in fostering Health & Safety awareness, proactive procedures, & best practice.