1. Directors’ Year End Report 2015-16 Year End Report to Board of Education

2. Strategic Plan Goals Year End Report to Board of Education 1.Quality Teaching and Instructional Programming 2.Safe, Efficient and Effective Practices 3.Strong Partnerships, Relationships & Equitable Schools

3. Safety, Efficiency and Effectiveness Year End Report to Board of Education

4. 1.SHS Renovation 2.Sound and Strategic Fiscal Management 3.Internal Controls 4.School Safety 5.Transportation 6.Facilities 7.Quality Food Services 8.Revenue Optimization General Summary of Needs

5. Construction, Funding and Expense tracking will be conducted efficiently, effectively and transparently. The Financial and Construction Bond Oversight Committees as well as the Board Finance and Facilities Committees will provide oversight throughout the project’s duration. SHS Renovation

6. DEVELOPMENTS IN 2015-16 Both the Finance and Facility Committees meet monthly Discussion topics include: Dollars Investments through NLAF All bonds sold Spend to date Change orders to date Timeline Completion to date Quality Issues or concerns Financial and Construction Oversight Committees have met or receive email updates SHS Renovation

7. Sound and Strategic Fiscal Management will occur and be responsive to the trends and fluctuations of varied economic factors including available resources and enrollment growth. The District will continue to utilize sound budgeting practices and operate in a fiscally responsible manner. All budgeting will be accurate and clearly communicated reflecting student needs and District priorities. All funds will be maintained at or below budgeted amounts. Sound and Strategic Fiscal Management

8. DEVELOPMENTS IN 2015-16 Management team met with Principals and budget owners to discuss actual to budget dollars each fiscal quarter end Superintendent and CFO attend legislative sessions when possible to stay informed on potential legislative changes that could impact District funding (e.g. TEEOSA or QCPUF) District goal to wean off reliance on TEEOSA growth dollars Monthly reviews with Finance Committee Sound and Strategic Fiscal Management

9. Internal Controls and procedures will be reviewed and modified as needed along with increased process automation. Policies, processes and procedures will be documented and implemented with efficiency and consistency. Internal controls

10. DEVELOPMENTS IN 2015-16 Annual self audit performed to identify areas of potential risk and opportunities for automation and/or enhancements Implementation of an enhanced version of ESS (employee self service), enabling staff to access data more efficiently and effectively Surveyed clerical staff to identify inconsistencies in processes across district Annual Fraud Committee meeting included a breakout session to address results from clerical survey, which included the clarification and documentation of several policies and procedures Two new board policies: Background checks and Catastrophic Illness Internal controls

11. School Safety: All aspects of school safety will be adequately managed and monitored. The prevention and mitigation, preparedness, response and recovery components of the District’s Comprehensive Plan will be in place Districtwide. School Safety

12. DEVELOPMENTS IN 2015-16 All staff trained on Standard Response Protocol Reunification drills practiced throughout District Documentation created on staff required and optional trainings including timing and owners Immunization clinic Partner with State Patrol on “Seatbelt convincer” Suicide assessment and training Basket hoists and catches Asbestos training School Safety

13. The District’s vehicle fleet and bus service will continue to be upgraded to meet the needs of students and staff. Student and staff transportation will be of the highest quality. Transportation

14. DEVELOPMENTS IN 2015-16 Finance and Facility discussions occurred regarding District owned fleet (student/staff and facility utilized machinery and equipment). District fleet management plan reviewed with next steps identified to utilize the Honda primarily in town and purchase another crossover type vehicle for over the road staff and student use Bus replacements are on target per contract Human interest story on student assisting a driver during a medical situation Transportation

15. The facility assessment plan will be operationalized and will be prioritized for all District facilities. Work plans, timelines and fiscal projections will be developed to renovate the high school, address other facility needs and assist in the prioritization of work. Facilities

16. DEVELOPMENTS IN 2015-16 The annual project list developed with the help of principals and administration Project prioritization meetings occurred to develop the final project list with items such as: SHS construction project Lincoln Heights kitchen and stage area Westmoor pod area replacement of walls Westmoor parking Facilities

17. Quality food services will be enhanced through the retention of a food service management company in a manner that will provide quality food for our students and remain compliant with USDA requirements. Student satisfaction with school lunches will be maintained or increased consistent with the federal “Healthy, Hunger Free Kids Act.” Quality Food Service

18. DEVELOPMENTS IN 2015-16 Entered into contract with a Food Service Management Company (FSMC), Taher, Inc. Food Service Director and Chef hired and in place Growth of the program: – Lunches increase 6,043 year to date – Breakfast sales increase 52% over prior year – Roosevelt breakfast increase 20,000 over prior year – Average lunches increase 100 per day Implementation of Provision 2 at Roosevelt Elementary Food service survey conducted with students 6th through 11th grades Summer Food on target at Roosevelt and BMS Success Fresh Fruit and Vegetable program this year working with Panhandle Coop Successful first year FSMC Audit Quality Food Service

19. The State TEEOSA formula and other revenue sources will be closely monitored and influenced (when possible) to maximize District revenue. Resources will be maximized through diligent monitoring and ongoing involvement in state/local decision-making and potential grant acquisition. Revenue Optimization

20. DEVELOPMENTS IN 2015-16 Superintendent and CFO attend legislative sessions when possible to stay informed on potential legislative changes that could impact District funding (e.g. TEEOSA or QCPUF) Grant opportunities pursued when aligned with District strategic direction (e.g. Career Academies; ServeAmerica; USDA Equipment grants; Fresh Fruit and Vegetable grants; EdQuest; SSP (Sustainable) landscape grant; Project Lead the Way) Ongoing partnership with WWNC for cost sharing and enhanced dual credit opportunities Revenue Optimization