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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Integrated Email / Calendar (IE&C) Discovery Project Overview & Update April 18, 2007
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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 1 Welcome! Agenda Project Overview Activities To Date Next Steps Selection Process Feedback / Q & A
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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 2 Project Overview Purpose / Objective FY 2007: Recommend an integrated email/calendar solution, with accompanying business model, to SGG FY 2008: Provide a centrally offered solution for integrated email/ calendar that enhances collaboration and productivity among users, and which serves as the foundation for future collaboration capabilities Scope Included: messaging, scheduling and contact list management Excluded: document management and additional collaboration tools Note: Document management identified as essential need on campus. Will be treated as separate project but considered in IE&C evaluation indirectly (via assessment of vendor strategic roadmap and solution interoperability)
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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 3 Project Overview Timeline June 12: proposal for SGG Summer 2007: further fleshing out service and support model FY 2008: implementation (if proposal approved) Challenges Diverse platforms: mix of PC, Mac, Linux; proliferation of client tools Aggressive timeframe: need to be efficient without sacrificing quality Building buy-in: cannot mandate change on campus
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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 4 Activities To Date Information & Requirement Gathering Meetings with ~35 Business Units, Departments & Schools Held cross campus “focus group” session Faculty Senate Subcommittee (C-ACIS) Formation of Selection Team Analyst input Peer school input RFP Distribution (Eight vendors) RFP Review Pilot Series Preparation
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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 5 Activities To Date: List of Vendors On-Site Microsoft Exchange Oracle Collaboration Suite Zimbra Mirapoint Postpath Scalix ASP (Hosted) Microsoft Windows Live Google
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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 6 Next Steps Narrow down the field to top candidate solutions Conduct Usability Tests with top candidate solutions Identify Business & Operational Support Model Subsequent demos and/or Advanced Pilots Selection Process 16 Roll up factors Summary Analysis (Pilots, Analysts, IT Services, Peer inst., etc.) Selection Team Council Campus Readiness Draft Proposal for SGG (June 12 th )
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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Selection Process: Scoring Factors Functional completeness Usability Special/Unique features Interoperability and standards support Integration across vendor’s modules Scalability 3 rd party and developer support for the platform Supportability at Stanford Vendor support for the product Vendor Strategy & Roadmap Vendor viability Market penetration/adoption Cultural compatibility Privacy and Security Cost Exit ability/lock-in
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STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES April 17, 2007IT Services IEC Discovery Projectpage 8 Q & A, Feedback, Concerns etc.
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