1. Purchasing and Distribution Services Procurement Updates FAR Meeting – July 27, 2016

2. New UT System Supply Chain Contract UT Supply Chain Alliance has entered into agreement with The Remi Group (Remi) for Equipment Maintenance (Lab, Office, Computer, Gym, etc.) Contract allows end users to select either their current service providers or identify a new service provider to repair equipment Remi contracts with the preferred service provider through a time and material basis. – –If service is needed, end user calls Remi customer service center – –Remi will contact preferred service provider to coordinate repair and maintenance – –Service provider will invoice Remi for payment Pricing is based on a 27% discount off current cost of service (subject to acceptance and qualification) Contact Purchasing for further details. UT Supply Chain Alliance has entered into agreement with The Remi Group (Remi) for Equipment Maintenance (Lab, Office, Computer, Gym, etc.) Contract allows end users to select either their current service providers or identify a new service provider to repair equipment Remi contracts with the preferred service provider through a time and material basis. – –If service is needed, end user calls Remi customer service center – –Remi will contact preferred service provider to coordinate repair and maintenance – –Service provider will invoice Remi for payment Pricing is based on a 27% discount off current cost of service (subject to acceptance and qualification) Contact Purchasing for further details.

3. GPO Restriction Changes Changes to UT System accredited GPO vendor list based on new UT System directive from Vice Chancellor, Scott Kelley Accredited: – –UT System Supply Chain Alliance – –Brazos Valley Council of Governments, dba Purchasing Solutions Alliance (PSA) – –E&I Cooperative Services – –Education Service Center – Region 19 Allied States Cooperative – –Local Government Purchasing Cooperative, dba BuyBoard – –Premier Health Alliance – –Texas Comptroller of Public Accounts (TPASS & TXMAS) – –Texas Department of Information Resources (DIR) Those listed in green are now available to use as an accredited GPO vendor. Changes to UT System accredited GPO vendor list based on new UT System directive from Vice Chancellor, Scott Kelley Accredited: – –UT System Supply Chain Alliance – –Brazos Valley Council of Governments, dba Purchasing Solutions Alliance (PSA) – –E&I Cooperative Services – –Education Service Center – Region 19 Allied States Cooperative – –Local Government Purchasing Cooperative, dba BuyBoard – –Premier Health Alliance – –Texas Comptroller of Public Accounts (TPASS & TXMAS) – –Texas Department of Information Resources (DIR) Those listed in green are now available to use as an accredited GPO vendor.

4. Requisition Workshops – Copier Orders Purchasing will be conducting hands on workshops for copier renewals. Workshops will provide demonstration and walkthrough on creating requisitions for copier renewals ONLY. Departments seeking new leases should contact the Purchasing Office for assistance. – –Outline/Instructions for creating new copier requisition will be provided – –Templates for gathering information necessary for copier information will also be available. Register for AM684 – Copier Workshop – –9:00 – 10:30 on 7/26, 7/27, 8/3, 8/8, and 8/10 – –10:30 – 12:00 on 7/28 Purchasing will be conducting hands on workshops for copier renewals. Workshops will provide demonstration and walkthrough on creating requisitions for copier renewals ONLY. Departments seeking new leases should contact the Purchasing Office for assistance. – –Outline/Instructions for creating new copier requisition will be provided – –Templates for gathering information necessary for copier information will also be available. Register for AM684 – Copier Workshop – –9:00 – 10:30 on 7/26, 7/27, 8/3, 8/8, and 8/10 – –10:30 – 12:00 on 7/28

5. Purchasing & Distribution Services July 8 th Last day Purchasing will accept an approved requisition/purchase order request Over $50,000 using FY15-16 Funds** August 5 th Last day Purchasing will accept an approved requisition/purchase order $15,000 and above using FY15-16 Funds** August 16 th Last day Departments can submit a Purchase Order Correction (POC) for FY15-16 payment. August 26 th Last day Departments can create and approve** a requisition/purchase order below $15,000 IMPORTANT FY15-16 YEAR-END DATES *Purchasing will not process any requisition received after the deadlines stated above. Orders received after these deadlines will be returned and asked to be recreated on Sept. 1 st. ** All workflow approvals (budget, commodity, and foreign vendor) must be completed by COB (close of business) of deadline date. Dates and process for creating FY17 purchases (prior to 9/1) have not been established. Updates will be communicated and posted on the Purchasing website. * http://www.utsa.edu/purchasing/http://www.utsa.edu/purchasing/ 69

7. Contact Information Primary: send an e-mail to Purchasing at purchasing@utsa.edu purchasing@utsa.edu Contact department assigned Procurement Specialist ( http://www.utsa.edu/purchasing/docs/Procurement%20Assignments.pdf ) Contact Front Desk at ext. 4060 Primary: send an e-mail to Purchasing at purchasing@utsa.edu purchasing@utsa.edu Contact department assigned Procurement Specialist ( http://www.utsa.edu/purchasing/docs/Procurement%20Assignments.pdf ) Contact Front Desk at ext. 4060

8. Resources:Resources: Purchasing Website:Purchasing Website: http://www.utsa.edu/purchasing/index.cfm Purchasing PeopleSoft Forms:Purchasing PeopleSoft Forms: http://www.utsa.edu/purchasing/PS_Purch_Forms.cfm Purchasing PeopleSoft Instructional Guides:Purchasing PeopleSoft Instructional Guides: http://www.utsa.edu/purchasing/PS_Purch_HowTo.cfm Purchasing Website:Purchasing Website: http://www.utsa.edu/purchasing/index.cfm Purchasing PeopleSoft Forms:Purchasing PeopleSoft Forms: http://www.utsa.edu/purchasing/PS_Purch_Forms.cfm Purchasing PeopleSoft Instructional Guides:Purchasing PeopleSoft Instructional Guides: http://www.utsa.edu/purchasing/PS_Purch_HowTo.cfm