1. S ESSION T ITLE I T ’ S T IME TO L IGHT THE L IGHTS 2016 ILASFAA A NNUAL C ONFERENCE A PRIL 6 – 8, 2016, H ILTON, L ISLE, IL C OMPLETING THE E-A PP B RIGET B IERNAT J ANS D E P AUL U NIVERSITY 2016 ILASFAA A NNUAL C ONFERENCE A PRIL 6 – 8, 2016, H ILTON, L ISLE, IL

2. What is the E-App? Online Application for Approval to Participate in Federal Student Financial Aid Programs Used by institutions to: apply for FSA eligibility submit requests for recertification report any changes to ED Found at eligcert.ed.goveligcert.ed.gov 2016 ILASFAA Annual Conference 2

3. eligcert.ed.gov 2016 ILASFAA Annual Conference 3

4. What can you do with an E-App? 2016 ILASFAA Annual Conference 4 Apply for initial certification Submit re-certs or updates Check status of a submission Display your: Program Participation Agreement (PPA) Eligibility & Certification Approval Report (ECAR) Access resources, including ez-Audit

5. How do I get access? Your log-in is: ED or ed followed by your school’s OPE ID ED######## Your password is ED or ed followed by your school’s TIN ED######### Case on “ED” or “ed” must be consistent Your TIN can be found on your ECAR 2016 ILASFAA Annual Conference 5

6. Section A Questions 1-9 General questions Questions 10-12 CEO, chief financial officer and financial aid director Questions 13-14 Correspondence recipient and application contact 2016 ILASFAA Annual Conference 6

7. What’s important in Section A? 2016 ILASFAA Annual Conference 7 ✔

8. What’s important in Section A? Considering priorities when selecting the purposes for the E-App speeds processing time. Review for completeness is based on what is selected 2016 ILASFAA Annual Conference 8

9. Section B Questions 15-16 Accreditation and flight certification Question 17 State authorization 2016 ILASFAA Annual Conference 9

10. What’s important in Section B? 2016 ILASFAA Annual Conference 10 Make sure accreditations are up-to-date Add as necessary ✔

11. What’s important in Section B? Make sure state authorizations are up-to-date Add as necessary 2016 ILASFAA Annual Conference 11 ✔

12. What’s important in Section C? Questions 18-21 Institutional control and structure 2016 ILASFAA Annual Conference 12

13. What’s important in Section C? Type of institution Names of board members or executive committee Use middle initials whenever possible Make friends with someone in the president’s or CEO’s office who will keep you informed 2016 ILASFAA Annual Conference 13

14. Section D Questions 22-24 For-profit institutions Question 25 Other entities owned 2016 ILASFAA Annual Conference 14

15. What’s important in Section D? For-profit institutions only Questions address structure of the institution Ownership Percentages owned up to 100% Identify other entities owned by the same owners 2016 ILASFAA Annual Conference 15

16. Section E Questions 26-27 Education programs you are requesting be eligible to participate in federal student aid programs Question 28 Agreements with ineligible institutions 2016 ILASFAA Annual Conference 16

17. What’s important in Section E? This is where you add new programs Need to know your GE requirements For-profits: Virtually every program, unless program has same CIP Code and/or same credential level as already approved, and accreditor does not consider it an additional program Public or private, non-profits: Typically, non-degree programs When in doubt, wait for approval 2016 ILASFAA Annual Conference 17

18. Section F Questions 29-30 School locations 2016 ILASFAA Annual Conference 18

19. What’s important in Section F? 2016 ILASFAA Annual Conference 19 ✔

20. What’s important in Section F? Do you know where your programs are? Key is 50% or more of program If location is in region for which school is already approved by accreditor, may not need separate approval When in doubt, wait for approval If school moving < ten miles, include print-out of Google Maps directions to show proximity 2016 ILASFAA Annual Conference 20

21. Section G Questions 31-34 Correspondence courses, ability-to-benefit students, and incarcerated students 2016 ILASFAA Annual Conference 21

22. Section G 2016 ILASFAA Annual Conference 22 ✔

23. What’s important in Section G? Report distance education offerings here Good idea to keep track of school’s course offerings Difference between distance ed and correspondence Ability-to-benefit regs changed with 12-13 AY No longer eligible based on ATB test or 6 credit hours/225 clock hours Unless grandfathered in Since 2015, ATB valid if enrolled in an “eligible career pathway program” 2016 ILASFAA Annual Conference 23

24. Section H Questions 35-40: Initial applications, reinstatements, and change in institution’s ownership or structure 2016 ILASFAA Annual Conference 24

25. Section I Questions 41-16: Foreign institutions Questions 47-57: Foreign graduate medical schools 2016 ILASFAA Annual Conference 25

26. Section J Question 58: Third-party servicers, ability-to- benefit tests and testers 2016 ILASFAA Annual Conference 26

27. What’s important in Section J? Update third-party servicers routinely for school’s protection ED uses this information in the event there is a problem with a servicer After PPA is received, be sure to get servicer addendum signed 2016 ILASFAA Annual Conference 27

28. Section K Questions 59-71: Administrative capability and financial responsibility, reporting of foreign gifts, additional contacts and relationships 2016 ILASFAA Annual Conference 28

29. Section K 2016 ILASFAA Annual Conference 29

30. What’s important in Section K? Certify compliance with FSA regulations checks and balances division of duties reconciliation satisfactory academic progress cash management R2T4 Excellent resource to check compliance issues 2016 ILASFAA Annual Conference 30

31. Section L Appropriate person in authority must review, sign and date President, CEO Not financial aid director 2016 ILASFAA Annual Conference 31

32. Section M List of documents that must be sent to ED Send signature page and supporting documents to Washington Address is on the signature page Application is reviewed to see if it is materially complete Docs are scanned and sent to the Region electronically 2016 ILASFAA Annual Conference 32

33. Don’t forget to hit SUBMIT! 2016 ILASFAA Annual Conference 33

34. What if you forgot something? If the Region hasn’t started the review, you can go back in. Just don’t change the first purpose or you’ll need a new signature page. Once the Region starts the review, the E-App is locked down. Just call Region V and ask them to open your E-App. 312-730-1511 2016 ILASFAA Annual Conference 34

35. Helpful Hints If you don’t need to make a change in a particular section, don’t touch it. Reviewers must look at every opened section – even it nothing changed Slows down the process tremendously Put emergency contact information in Question 69 Example: Emergency Contact: Dr. Henry Jones, Director of Public Affairs, 312-555-5555 2016 ILASFAA Annual Conference 35

36. Helpful Hints Regardless of the type of eligibility action, always include current documentation of accreditation state authorization For any action that won’t include signing a new PPA, always include signed GE transitional certification, if you have GE programs https://ifap.ed.gov/eannouncements/061115GECertificati onsFinalJune9.html https://ifap.ed.gov/eannouncements/061115GECertificati onsFinalJune9.html 2016 ILASFAA Annual Conference 36

37. Helpful Hints For re-certifications, always include the institution’s printed policies on admissions refunds R2T4 SAP Don’t submit programs or locations prior to having accreditation and/or state approval 2016 ILASFAA Annual Conference 37

38. Helpful Hints Use middle initials for individuals whenever possible Federal Debarment List Keep copies of everything, including the mailing label/tracking information Make sure you don’t have excess cash in G5/COD for any prior years Use Question 69 to explain anything unusual 2016 ILASFAA Annual Conference 38

39. Helpful Hints Watch for emails to print the PPA, ECAR and approval letter For some eligibility actions, not complete until the PPA is countersigned and returned, so be sure to follow all instructions 2016 ILASFAA Annual Conference 39

40. Questions??? 2016 ILASFAA Annual Conference 40

41. Contact Information Briget Jans bjans@depaul.edu 312-362-8348 2016 ILASFAA Annual Conference 41