1. Office XP Introductory Concepts and Techniques Windows XP Edition M i c r o s o f t Excel Project 1 Creating a Worksheet and Embedded Chart

2. Excel Project 1: Creating a Worksheet and Embedded Chart 2 Objectives Start Excel Describe the Excel worksheet Describe the speech recognition capabilities of Excel Select a cell or range of cells Enter text and numbers Use the AutoSum button to sum a range of cells Copy a cell to a range of cells using the fill handle Bold font, change font size, and change font color Center cell contents across a series of columns

3. Excel Project 1: Creating a Worksheet and Embedded Chart 3 Objectives Apply the AutoFormat command to format a range Use the Name box to select a cell Create a Column chart using the Chart Wizard Save a workbook Print a worksheet Quit Excel Open a workbook Use the AutoCalculate area to determine totals Correct errors on a worksheet Use the Excel Help system to answer your questions

4. Excel Project 1: Creating a Worksheet and Embedded Chart 4 Starting Excel Click the Start button on the Windows taskbar, point to All Programs on the Start menu, and then point to Microsoft Excel on the All Programs submenu Click Microsoft Excel If the Excel window is not maximized, double-click its title bar to maximize it

5. Excel Project 1: Creating a Worksheet and Embedded Chart 5 Starting Excel

6. Excel Project 1: Creating a Worksheet and Embedded Chart 6 Customizing the Excel Window If the New Workbook task pane displays in your Excel window, click the Show at startup check box to remove the check mark and then click the Close button in the upper-right corner of the task pane. If the Language bar displays, point to its Minimize button Click the Minimize button on the Language bar. If the toolbars display positioned on the same row, click the Toolbar Options button and then point to Show Buttons on Two Rows Click Show Buttons on Two Rows

7. Excel Project 1: Creating a Worksheet and Embedded Chart 7 Customizing the Excel Window

8. Excel Project 1: Creating a Worksheet and Embedded Chart 8 Entering the Worksheet Titles Click cell A1 Type Dynamite Music in cell A1 Point to the Enter box Click the Enter box to complete the entry Click cell A2 to select it. Type Fourth Quarter Sales as the cell entry. Click the Enter box to complete the entry

9. Excel Project 1: Creating a Worksheet and Embedded Chart 9 Entering the Worksheet Titles

10. Excel Project 1: Creating a Worksheet and Embedded Chart 10 Entering Column Titles Click cell B3 Type Boston in cell B3 Press the RIGHT ARROW key Repeat the last two steps for the remaining column titles in row 3, as shown on the following slide

11. Excel Project 1: Creating a Worksheet and Embedded Chart 11 Entering Column Titles

12. Excel Project 1: Creating a Worksheet and Embedded Chart 12 Entering Row Titles Click cell A4. Type Cassettes and then press the DOWN ARROW key Repeat the previous step for the remaining row titles in column A, as shown on the following slide

13. Excel Project 1: Creating a Worksheet and Embedded Chart 13 Entering Row Titles

14. Excel Project 1: Creating a Worksheet and Embedded Chart 14 Entering Numeric Data Click cell B4. Type 53465.30 and then press the RIGHT ARROW key Enter 47917.35 in cell C4, 31913.75 in cell D4, and 62350.10 in cell E4 Click cell B5. Enter the remaining fourth quarter sales provided on the next slide for each of the three remaining product groups in rows 5, 6, and 7

15. Excel Project 1: Creating a Worksheet and Embedded Chart 15 Entering Numeric Data

16. Excel Project 1: Creating a Worksheet and Embedded Chart 16 Summing a Column of Numbers Click cell B8 and then point to the AutoSum button on the Standard toolbar Click the AutoSum button Click the AutoSum button a second time

17. Excel Project 1: Creating a Worksheet and Embedded Chart 17 Copying a Cell to Adjacent Cells in a Row With cell B8 active, point to the fill handle Drag the fill handle to select the destination area, range C8:E8 Release the mouse button

18. Excel Project 1: Creating a Worksheet and Embedded Chart 18 Determining Multiple Totals at the Same Time Click cell F4 With the mouse pointer in cell F4 and in the shape of a block plus sign, drag the mouse pointer down to cell F8 Click the AutoSum button on the Standard toolbar Select cell A9 to deselect the range F4:F8

19. Excel Project 1: Creating a Worksheet and Embedded Chart 19 Determining Multiple Totals at the Same Time

20. Excel Project 1: Creating a Worksheet and Embedded Chart 20 Bolding a Cell Click cell A1 and then point to the Bold button on the Formatting toolbar Click the Bold button

21. Excel Project 1: Creating a Worksheet and Embedded Chart 21 Increasing the Font Size of a Cell Entry With cell A1 selected, click the Font Size box arrow on the Formatting toolbar and then point to 24 in the Font Size list Click 24

22. Excel Project 1: Creating a Worksheet and Embedded Chart 22 Changing the Font Color of a Cell With cell A1 selected, click the Font Color button arrow on the Formatting toolbar. Point to the color Violet (column 7, row 3) on the Font Color palette Click Violet

23. Excel Project 1: Creating a Worksheet and Embedded Chart 23 Centering a Cell’s Contents Across Columns With cell A1 selected, drag to cell F1. Point to the Merge and Center button on the Formatting toolbar Click the Merge and Center button

24. Excel Project 1: Creating a Worksheet and Embedded Chart 24 Formatting the Worksheet Subtitle Select cell A2 Click the Bold button on the Formatting toolbar Click the Font Size box arrow on the Formatting toolbar and click 16 Click the Font Color button Select the range A2:F2 and then click the Merge and Center button on the Formatting toolbar

25. Excel Project 1: Creating a Worksheet and Embedded Chart 25 Formatting the Worksheet Subtitle

26. Excel Project 1: Creating a Worksheet and Embedded Chart 26 Using AutoFormat to Format the Body of a Worksheet Select cell A3, the upper-left corner cell of the rectangular range to format. Drag the mouse pointer to cell F8, the lower-right corner cell of the range to format Click Format on the menu bar and then point to AutoFormat Click AutoFormat. Click the Accounting 1 format in the AutoFormat dialog box. Point to the OK button Click the OK button. Select cell A10 to deselect the range A3:F8

27. Excel Project 1: Creating a Worksheet and Embedded Chart 27 Using AutoFormat to Format the Body of a Worksheet

28. Excel Project 1: Creating a Worksheet and Embedded Chart 28 Using the Name Box to Select a Cell Click the Name box in the formula bar. Type a3 in the Name box Press the ENTER key

29. Excel Project 1: Creating a Worksheet and Embedded Chart 29

30. Excel Project 1: Creating a Worksheet and Embedded Chart 30 Adding a 3-D Column Chart to the Worksheet With cell A3 selected, position the block plus sign mouse pointer within the cell’s border and drag the mouse pointer to the lower-right corner cell (cell E7) of the range to chart (A3:E7). Point to the Chart Wizard button on the Standard toolbar Click the Chart Wizard button With the Column selected in the Chart type list, click the 3-D Column chart subtype (column 1, row 2) in the Chart sub-type area. Point to the Finish button

31. Excel Project 1: Creating a Worksheet and Embedded Chart 31 Adding a 3-D Column Chart to the Worksheet Click the Finish button. If the chart toolbar appears, click its Close button. When the chart appears, point to an open area in the lower-right section of the Chart Area so the ScreenTip, Chart Area, appears Drag the chart down and to the left to position the upper-left corner of the dotted line rectangle over the upper-left corner of cell A10 Release the mouse button. Point to the middle sizing handle on the right edge of the selection rectangle

32. Excel Project 1: Creating a Worksheet and Embedded Chart 32 Adding a 3-D Column Chart to the Worksheet While holding down the ALT key, drag the sizing handle to the right edge of column F. Release the mouse button If necessary, hold down the ALT key and drag the lower-middle sizing handle down to the bottom border of row 21. Click cell H21 to deselect the chart

33. Excel Project 1: Creating a Worksheet and Embedded Chart 33 Adding a 3-D Column Chart to the Worksheet

34. Excel Project 1: Creating a Worksheet and Embedded Chart 34 Saving a Workbook With a floppy disk in drive A, click the Save button on the Standard toolbar Type Dynamite Music 4th Quarter Sales in the File name box. Point to the Save in box arrow Click the Save in box arrow and then point to 3½ Floppy (A:) Click 3½ Floppy (A:) and then point to the Save button in the Save As dialog box Click the Save button

35. Excel Project 1: Creating a Worksheet and Embedded Chart 35 Saving a Workbook

36. Excel Project 1: Creating a Worksheet and Embedded Chart 36 Printing a Worksheet Ready the printer according to the printer instructions. Point to the Print button on the Standard toolbar Click the Print button. When the printer stops printing the worksheet and the chart, retrieve the printout

37. Excel Project 1: Creating a Worksheet and Embedded Chart 37 Quitting Excel Point to the Close button on the right side of the title bar Click the Close button Click the No button

38. Excel Project 1: Creating a Worksheet and Embedded Chart 38 Starting Excel and Opening a Workbook With your floppy disk in drive A, click the Start button on the Windows taskbar, point to All Programs on the Start menu, and then point to Open Office Document on the All Programs submenu Click Open Office Document. If necessary, click the Look in box arrow and then click 3½ Floppy (A:) in the Look in list. Click Dynamite Music 4 th Quarter Sales, if it is not selected. Point to the Open button Double-click the file name Dynamic Music 4 th Quarter Sales

39. Excel Project 1: Creating a Worksheet and Embedded Chart 39 Starting Excel and Opening a Workbook

40. Excel Project 1: Creating a Worksheet and Embedded Chart 40 Using the AutoCalculate Area to Determine an Average Select the range B4:E4. Right-click the AutoCalculate area on the status bar Click Average on the shortcut menu Right-click the AutoCalculate area and then click Sum on the shortcut menu

41. Excel Project 1: Creating a Worksheet and Embedded Chart 41 Using the AutoCalculate Area to Determine an Average

42. Excel Project 1: Creating a Worksheet and Embedded Chart 42 Clearing Cell Contents Fill Handle –Select the cell or range of cells and point to the fill handle so the mouse pointer changes to a cross hair –Drag the fill handle back into the selected cell or range until a shadow covers the cell or cells you want to erase. Release the mouse button Shortcut Menu –Select the cell or range of cells to be cleared –Right-click the selection –Click Clear Contents on the shortcut menu

43. Excel Project 1: Creating a Worksheet and Embedded Chart 43 Clearing Cell Contents Delete Key –Select the cell or range of cells to be cleared –Press the DELETE key Clear Command –Select the cell or range of cells to be cleared –Click Edit on the menu bar and then point to Clear –Click All on the Clear submenu

44. Excel Project 1: Creating a Worksheet and Embedded Chart 44 Clearing the Entire Worksheet Click the Select All button on the worksheet Press the DELETE key or click Edit on the menu bar, point to Clear and then click All on the Clear submenu

45. Excel Project 1: Creating a Worksheet and Embedded Chart 45 Deleting an Embedded Chart Click the chart to select it Press the DELETE key

46. Excel Project 1: Creating a Worksheet and Embedded Chart 46 Obtaining Help Using the Ask a Question Box Type formatting in the Ask a Question box on the right side of the menu bar Press the ENTER key. When the list of topics displays below the Ask a Question box, point to the topic, About formatting worksheets and data Click About formatting worksheets and data. When the Microsoft Excel Help window appears, double-click its title bar to maximize it Click the Close button on the Microsoft Excel Help window title bar

47. Excel Project 1: Creating a Worksheet and Embedded Chart 47 Obtaining Help Using the Ask a Question Box

48. Excel Project 1: Creating a Worksheet and Embedded Chart 48

49. Excel Project 1: Creating a Worksheet and Embedded Chart 49 Quitting Excel Click the Close button on the right side of the title bar If the Microsoft Excel dialog box displays, click the No button

50. Excel Project 1: Creating a Worksheet and Embedded Chart 50 Summary Start Excel Describe the Excel worksheet Describe the speech recognition capabilities of Excel Select a cell or range of cells Enter text and numbers Use the AutoSum button to sum a range of cells Copy a cell to a range of cells using the fill handle Bold font, change font size, and change font color Center cell contents across a series of columns

51. Excel Project 1: Creating a Worksheet and Embedded Chart 51 Summary Apply the AutoFormat command to format a range Use the Name box to select a cell Create a Column chart using the Chart Wizard Save a workbook Print a worksheet Quit Excel Open a workbook Use the AutoCalculate area to determine totals Correct errors on a worksheet Use the Excel Help system to answer your questions

52. Office XP Introductory Concepts and Techniques Windows XP Edition M i c r o s o f t Excel Project 1 Complete