1. CNOOC SES Ltd. VQHSE MS Vendor QHSE Management System
QHSE-HSE orientation-new employee-rev

2. BACKGROUND LEGAL ASPECT : UU No. 1 / 1970
CNOOC - HSE Policy & Philosophy
SMK3 : PERMENAKER 05/MEN/96
SK KPTS-1048/L0000/99-SO
SK KPTS-13/BP00000/2006-S8

3. VQHSE-MS Objective
To provide guideline to contractors to meet the objectives of CNOOC SES Ltd (“CNOOC”) Health, Safety and Environmental Management System and the relevant policies.
To ensure that contractors understand and implement CNOOC’ HSE policy, procedures, guidelines, standards and system.

4. VQHSEMS Structures & Procedures
Contracted Work
Administration Phase
: Select A Qualified Contractor
Pre-Qualification
VQHSE-MS
Selection
Risk Assessment
Contract Award
Data Bank
Field Implementation Phase
: Ensure Field Safe Work
QHSE-HSE orientation-new employee-rev
Pre Job Activity
Work In Progress
Final Evaluation

5. VQHSEMS STRUCTURES & PROCEDURES
USER Dept.
QHSE Dept.
PROCUREMENT Dept.
CONTRACTOR
Contracted Work
Risk Assessment
(L/M/H)
Received Work
Specification and
result and inform to
Contractor
Pre-Qualification
Document
Received Pre-
Qualification
Result
Selection
Technical View
HSE View
Commercial View
CONTRACT ASSIGNMENT
Pre Job Activity
Work in Progress
Final evaluation
Entry the Final
Evaluation result
to VQHSE MS
Database
Administration
phase
Field implementation
QHSE-HSE orientation-new employee-rev

6. ADMINISTRATION PHASE Risk Assessment:
Risk Assessment, a step to classify the contracted service into the following risk categories: Low (L), Medium (M) or High (H). The risk category shall then determines the necessity of the subsequent VHSE steps
Risk Assessment shall carry out by User Department prior to performing pre-qualification
The evaluation result from the risk assessment must be approved from User Department Manager, and copies of the risk assessment result must be submitted to QHSE Department and Procurement Department.
Prequalification performed for medium and high risk only

7. Work Classification (*)
PHASE 1 : RISK ASSESMENT
Contract
Classified
User Dept.
Proposed Contract
Work Classification (*)
Next Phase
Not Classified
Risk Assessment
Guideline

8. Prequalification performed for medium and high risk only
Risk Assessment
Risk Assessment:
A step to classify the contracted work into one of the following risk categories: Low (L), Medium (M) or High (H).
Prequalification performed for medium and high risk only

9. ADMINISTRATION PHASE Pre-Qualification process:
Containing HSE topic questionnaires (VQHSE-MS) that they are required to fill and submit to CNOOC HSE Group
Contractors who obtain a pass the pre qualification shall automatically entered into the CNOOC Database with one-year validity
Contractors who do not pass the pre qualification after the 2nd attempt shall not be participated in any bidding process for a of one (1) year period

10. Vendor Attending QHSE Briefing
Pre-Qualification (1)
VQHSEMS Admin:
Check Database
Vendor Attending QHSE Briefing
By QHSE, Procurement
Vendor Fill & Submit
3 Folder of QHSE Topic
(VQHSEMS Questionnaire)

11. Pre-Qualification (2) N N Y Fill & Submit 3 Folder of QHSE Topic
Passed Evaluation
Document Evaluation
By QHSE
2nd Opportunity
1 year suspend N N Y
QHSE Heads:
Approve Evaluation

12. Evaluation Result Compilation
Pre-Qualification (3)
QHSE Heads:
Approve Evaluation
VQHSEMS Admin:
Evaluation Result Compilation
Inform to Procurement
Record in:
VQHSEMS Database

13. ADMINISTRATION PHASE
Selection, a step to review the Contractors with coordination to Procurement Department shall choose the best candidate(s) based on technical evaluation (HSE view, technical view and commercial view).
Field inspection and auditing could be conducted to ensure the compliance between bid document and the reality in the field.

14. Contract Award

15. FIELD IMPLEMENTATION PHASE
Pre Job Activity, is the First Step in the Field Implementation phase of VQHSE Management System, after Contract Award. The purpose of Pre Job Activity (PJA) step is to establish the first communication between Contractors and CNOOC before job implementation.
Document that shall to carry out by user dept. while starting the job/project :
work method (HSE Analysis, Standard Operating Procedure, etc)
HSE planning

16. FIELD IMPLEMENTATION PHASE
Process to conduct PJA :
Responsibility : USER Dept.
PJA meeting in the office (include kick off meeting)
covers of :
KPI (Key Performance Indicator)
Work Plan
All Potential Hazards and HSE issues from each work plan,
check all equipment,
tools readiness,
develop emergency response plan and procedures, review the conditional acceptance, if any, and
obtained during the Pre-Qualification
PJA meeting - Job Site
covers of : Contractor Site Orientation and Finalization of all HSE Requirements

17. PRE JOB ACTIVITY FLOWCHART
Contract Award
Post-Mobilization
(PJA Meeting on Site):
Communicating HSE Plan, Audit,
Finalization of all HSE Requirements, HSE Briefings
Pre-Mobilization
(PJA Meeting Office) *:
Work & HSE Plan, Review all Potential Hazard and Other HSE Issues, Check all equipment, PPE and tools for readiness, Develop Emergency Procedures, Review List of Conditional Acceptance and propose personnel qualification
Mobilization
Contract Execution
Is preparation
Complete ? No
Yes

18. FIELD IMPLEMENTATION PHASE
Work In Progress Period is a period where the service is carried out on the job site.
Responsibility : User Department
shall be conducted during the contract period (or annually if the contract period is more than one year)
User Department may ask for assistance of QHSE Team for conducting the WIP Evaluation
to develop and giving some advises to contractors
to ensure compliance with the contract document, proposed HSE Plan, Company rules, Regulations and Procedure.
to verify that the contractor implements the Contractual HSE Obligation and Conditional Acceptance items.

19. WORK IN PROGRESS FLOWCHART
Execution
Internal Evaluations:
HSE Inspection Checklist, Audit, HSE Program.
Initial Visit
Internal Evaluation Reports
Accidents/Incidents Reports
Contractor HSE Performance Report
HSE Scope & Standards:
Contractual Obligation
Conditional Acceptance List No
Corrective Action taken ?
Scope of Work Changes Additional hazards?
Yes
Yes No
Job Completed ? No
Yes
QHSE-HSE orientation-new employee-rev
Disciplinary Action
Final Evaluation

20. FIELD IMPLEMENTATION PHASE
Final Evaluation is a step to conclude the contractors’ HSE performance during the Pre Job Activity and Work In Progress. This evaluation shall be stored in VQHSE Administrator and shall be used as a consideration when deciding to employ the contractor or not for future projects.
Upon completion of the contract, User Department and QHSE Team shall carry out a final evaluation to ascertain how the contractor carried out the work/project.
Final Evaluation shall be based on result of Pre-Job Activity and Work In Progress Evaluation Reports.

21. FIELD IMPLEMENTATION PHASE
The contractor shall present and submit final HSE Report (with evidences) to User Department and QHSE Team, as follows:
- KPI
- HSE performance
- HSE issues
- Injuries, damage, incident and near misses reports
- Training conducted.
- Follow-up of WIP Evaluation results
The results from Final Evaluation shall be communicated to contractor.
The final evaluation document shall be submitted to QHSE department to be filed in the VQHSE database.
The recommendation based on the final evaluation document is used as reference for the next/other bidding program. 

22. FINAL EVALUATION FLOWCHART
Gather all Internal Evaluation Reports
Summarize into Final Evaluation Report
Communicate & Discuss the Result with Contract Owner and Contractor.
Compile Report into Data Bank Records.
“Reward & Punishment” (*)