1. Charles G. McKinney and Cheryl Hepp Basham Presentation Tips JCPS Computer Education Support Unit

2. Typical Presentation Page The student writes a Personal Narrative that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student writes a Memoir that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student composes Transactive Writing that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development, supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity The student writes a Personal Narrative that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student writes a Memoir that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student composes Transactive Writing that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development, supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student writes a Personal Narrative that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student writes a Memoir that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity. The student composes Transactive Writing that is focused on a purpose; communicates with an audience; has evidence of voice and/or suitable tone; shows depth of idea development, supported by elaborated, relevant details; has logical, coherent organization; has controlled and varied sentence structure; employs acceptable, effective language; and has few errors in spelling, punctuation, and capitalization relative to length and complexity..

3. PreparationPreparation  Design conclusion first  Organize visuals  “Run-through” in actual setting

4. Use short phrases. Layout Basics

5. Identify main ideas in fewest words possible. Layout Basics

6. Use the “6 x 6” rule. Layout Basics

7. Be simple and accurate.

8. Layout Basics Use active words.

9. Visuals  Enhance the presentation.  Use white space.  Use.5 inch margins.  Use 24 point or larger type.

10. Sample Size 54  36 point  32 point  24 point  18 point

11. Use easily read fonts. Visuals

12. Font examples Helvetica is a sans serif font Helvetica - regular text, not bold Times is a serif font Times - regular text, not bold

13. Visuals  Employ no more than two typestyles.  Avoid italics, script, ALL CAPS.

14. Capitalization Samples   Lots of words in italics looks like this   AN EXAMPLE OF ALL CAPS   This is an example of a script font

15. Capitalization Samples   Example of Capitalizing Only the Important Words   More Formal   More Decisions

16. Capitalization Samples   Example of capitalizing only the first words   Less formal   Fewer decisions

17. Visuals Use bullets instead of numbers.

18. Visuals Keep design balanced. Title centered Graphics off-center Text left aligned Anchor element

19. Balanced Design Samples  Center titles  Keep bullet points left-aligned

20. Balanced Design Samples Centered graphics = little room for text

21. Balanced Design Samples  Off-center graphic  Leads eye to text

22. Visuals  Choose a simple background, not extremely decorative or patterned.  Use light type on dark background.  Select colors other than red.

23. Graphs  Enable viewer to visualize relationships  Label components  Eliminate extra text

24. Bar Graphs Used for comparisons comparisons trends trends frequency frequency

25. Line Graphs Used for time & frequency distribution

26. Pie Graphs Used to show parts in relation to whole

27. Attention Getting Strategies Begin with: ! startling statement ! rhetorical question ! description of situation or event ! relevant question ! news item

28. Delivery Techniques  Look at audience.  Speak normally.  Be yourself.  Be concise.  Use “nickel” words.

29. Non-Verbal Communication  Maintain eye contact  Contribute, don’t detract with  voice  body movements  gestures

30. Mistakes to Avoid  Giving incorrect information  Rambling  Making off-color/sexist remarks

31. Mistakes to Avoid  Straying from the agenda  Using technical jargon  “Winging” a tough question

32. Mistakes to Avoid  Displaying a condescending attitude  Being unprepared  Rushing through closing remarks

33. Responding to Questions ??? ??? Anticipate ??? ??? Options ??? ??? Equal time

34. Responding to Questions ??? ??? Positive Attitude ??? ??? Professional

35. Charles G. McKinney and Cheryl Hepp Basham Presentation Tips JCPS Computer Education Support Unit