1. Board Orientation

2. Welcome new - SARAH Board Members!

3. Orientation Agenda Continuum of Care (CoC) Overview
Board Responsibilities - SARAH Bylaws
Code of Conduct
Budget & Funding
CoC Operations and Programs
Coordinated Entry Overview
Partner Agencies
HUD
Non-HUD

4. What is a Continuum of Care (CoC)?
CoC Program Overview
What is a Continuum of Care (CoC)?
Community-Based Planning Networks for Homeless Assistance
Representatives from relevant organizations within a geographic area establish and operate the CoC
A CoC Board acts on behalf of the CoC
CoC responsibilities are outlined in the, CoC Interim Rule, 24 C.F.R. Part 578.

5. CoC Program Overview What is the CoC Program?
Program administered by the U.S. Department of Housing and Urban Development (HUD)
Authorized by the McKinney-Vento Homeless Assistance Act, (42 U.S.C ), Title IV, Subtitle C.
CoC Planning process codified under the, Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009

6. What is the CoC Program’s Purpose?
CoC Program Overview
What is the CoC Program’s Purpose?
“A Continuum of Care is designed to address the critical problem of homelessness through a coordinated community-based process of identifying needs and building a system of housing and service to addresses needs. The approach is predicated on the understanding that homelessness is not caused merely by a lack of shelter, but involves a variety of underlying, unmet needs – physical, economic, and social.”

7. (24 C.F.R. Part 578. I. Background, HEARTH Act)
CoC Program Overview
CoC Interim Rule
(24 C.F.R. Part 578. I. Background, HEARTH Act)
Promote communitywide commitment to the goal of ending homelessness
Provide funding for efforts by nonprofit providers, states, and local governments to quickly re-house individuals and families, while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness
Promote access to and effective utilization of mainstream programs by homeless individuals and families
Optimize self-sufficiency among individuals and families experiencing homelessness

8. Bylaws of SARAH, Article 4, Section 4.01
Board Responsibilities
Bylaws of SARAH, Article 4, Section 4.01
Be the voice and advocate for ending and preventing homelessness
Provide direction and oversight through the development and periodic review and refinement of strategies, goals and objectives
Serve as fiduciary agents of the organization and provide budget approval and audit reviews
Support fundraising efforts
Provide overall governance to the organization
Provide policy guidance
Serve on committees or workgroups as requested by the President
Hire and evaluate the SARAH Executive Director
Ensure uniform application of bylaws and adopted guidelines to all members of the board
Hold themselves and other members of the board accountable for the success of the organization
Board members agree to give SARAH an annual monetary contribution—or to get an equal or greater contribution from another source
Consider and approve actions regarding CoC strategies, funding allocations, funding awards, grant management, and grant performance

9. Nonprofit & Nonpartisan
Code of Conduct
Nonprofit & Nonpartisan
SARAH has been formed under the Texas Non-Profit Corporation Act, Article 2, Nonpartisan Activities, for the purposes described and set forth in Article 1 herein; and it will be nonprofit and nonpartisan. No substantial part of the expenditures of SARAH will consist of the publication or dissemination of materials with the purpose of attempting to influence legislation, and the Corporation will not participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office.

10. Code of Conduct Conflicts of Interest
SARAH expects that board members and employees will perform their duties conscientiously, honestly, and in accordance with the best interest of SARAH.
Employees must not use their positions or the knowledge gained as a result of their positions for private or personal advantage.
Regardless of the circumstances, if board members or employees sense that a course of action they have pursued, or are presently pursuing, or are contemplating pursuing may involve them in a conflict of interest with their employer, they should immediately communicate all the facts to the Board President or their supervisor.
Supervisor? Or Executive Director?

11. CoC Ops and Programs NOFA – Notice of Funding Availability
HMIS – Homeless Management Information System
PIT – Point in Time Count
HIC – Housing Inventory Count
AHAR – Annual Homeless Assessment Report

12. Notice of Funding Availability
CoC Ops and Programs
NOFA
Notice of Funding Availability
The NOFA for CoC Funding is announced by HUD each year typically May- September
Agencies applying for renewal funding are required to complete a project application.
Ranking of projects is conducted locally by SARAH
If bonus funds are available in the NOFA, SARAH will announce priorities for additional funding and include projects in the scoring

13. Homeless Management Information System
CoC Ops and Programs
HMIS
Homeless Management Information System
“A Homeless Management Information System (HMIS), is a locally administered, electronic data collection system that stores person-level information about persons who access the homeless service system.”
HMIS is a response to a Congressional Directive to capture better data on homelessness.
The local HMIS Lead Agency is currently Haven for Hope.

14. CoC Ops and Programs PIT Point-in-Time Count
The Point-in-Time Count is a national count of sheltered and unsheltered homeless persons on a single night in January.
HUD requires the CoC to conduct an annual count of homeless persons who are on the streets, sheltered in an emergency shelter, and transitional housing on a single night.
The San Antonio/Bexar County CoC holds a morning count encampments, an evening street count, and a late night shelter and downtown count.

15. Housing Inventory Count
CoC Ops and Programs
HIC
Housing Inventory Count
The Housing Inventory Count is a comprehensive inventory for all housing that is dedicated to serving homeless and formerly homeless individuals and families within a CoC.
The count of beds/units within a CoC is a one-day inventory conducted at the same time as the annual January Point-in-Time Count.
The HIC is compared to the PIT to analyze system capacity.

16. Annual Homeless Assessment Report
CoC Ops and Programs
AHAR
Annual Homeless Assessment Report
A HUD report to the U.S. Congress that provides nationwide estimates of homelessness, including information about the demographic characteristics of homeless persons, service use patterns, and the capacity to house homeless persons.
The report is based on the HMIS data about persons who experience homelessness during a 12 month period.
AHAR is due by December annually.

17. Partner Agencies HUD Funded
American G.I. Forum – National Veterans Program Outreach
Center for Health Care Services
Family Endeavors
Family Violence Prevention Services
Haven for Hope
Housing Authority of Bexar County
San Antonio Housing Authority
SAMMinistries
The Salvation Army
Should we put SARAH on here? Is this partners with ourselves or is this the CoC partners?

18. Partner Agencies Non-HUD Funded Alamo Community Home Beat AIDS
Bexar County
Guadalupe Home
Seton Home
Catholic Worker House
Centro Med
Church Under the Bridge
City of San Antonio
Family Service Association
Food Bank
George Gervin Youth Center
Health Collaborative
St. Vincent de Paul
St. Mary’s School of Law
St. P.J. Children’s Home
Strong Foundation Ministries
THRIVE Outreach
Texas Rio Grande Legal Aid
TDFPS
United Way
USAA
Veterans Affairs
Visitation House
Healthy Start
Methodist Healthcare Ministries
Northeast ISD
Northside ISD
NuStar Energy
Pay it Forward Ministries
SAPD
San Antonio ISD
Center for Juvenile Mgt., REACH
Should we put SARAH on here? Is this partners with ourselves or is this the CoC partners?

19. a centralized or coordinated assessment system
Coordinated Entry
Why Coordinated Entry?
Legal Requirement
The responsibilities and program requirements of a Continuum of Care, were written into Public Law on May 20, 2009, when the President signed the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act.
Per 24 CFR Part 578.7, HEARTH Act: CoC Program:
Each Continuum of Care must, “establish and operate either,
a centralized or coordinated assessment system
that provides an initial, comprehensive assessment of the needs of individuals and families for housing and services.”

20. 24 CFR Part 578.7, HEARTH Act: CoC Program
Coordinated Entry
24 CFR Part 578.7, HEARTH Act: CoC Program
An assessment system, Coordinated Entry Program, will allow for systematic communication and accountability
It will assess the needs of program participants
It will effectively match each individual or family with the most appropriate resources available to address their specific needs

21. Coordinated Entry The Components
Per the HUD Interim CoC Rule, “a centralized or coordinated assessment system*”, should:
Cover a geographic area
Be well-advertised
Be easily accessible to individuals and families seeking housing or services
Include a comprehensive and standardized assessment tool
*This definition establishes basic and minimal requirements for the CoC’s Coordinated Entry System.

22. Permanent Supportive Housing
Homeless Population – Not Homogeneous
Assessment Determines
NEED
Is a common process for accessing homeless assistance services, including prevention, diversion, emergency shelter, transitional housing, rapid rehousing, support services and permanent housing .
It is a critical component to any community efforts to end homelessness along with meeting the goals of the federal strategic plan to prevent and end homelessness known as Opening Doors.
Permanent Supportive Housing
Transitional
Housing
Rapid
Re-housing
Shelter/
Housing Help 23

23. Breaking the whole process into parts…
Coordinated Entry
Breaking the whole process into parts…
Diversion
Hub
Visit
Program
Referral
Program Enrollment
Process Improvement
Outreach
Assessment
Monitoring
Waitlist
Navigation 24

24. VI-SPDAT Assessment Tool
Coordinated Entry
VI-SPDAT Assessment Tool
Singles: 24 question survey scores on a scale of 0 – 17
Families: 41 question survey scores on a scale of 0 – 22
The VI-SPDAT in the Community:
In the last 8 months, 4,645 VI-SPDAT’s were completed within the CoC
The average score was 5.7
V – Vulnerability
I – Index
S – Service
P – Prioritization
D – Decision
A – Assistance
T – Tool

26. Coordinated Entry Serving as a HUB Commitment Impact
Hubs are to have regular and posted hours when assessors are available
Hubs will need to be open to the general homeless population despite the organization’s focus
Hubs need to be well advertised
Training and case conferencing meetings
SARAH is looking at how staff, space, and equipment used for CE assessments may be calculated and applied as match funding
Access to the wait lists
Potential access to diversion and transportation funds
Access to training and professional development opportunities

27. Looking below the water line
As of February 15th, 2016:
913 people were either chronic or aged into chronic status while in a program.
We estimate that 200 newly homeless individuals will enter CE with a VI-SPDAT greater than 8 every year.
In 2015 the entire stock of PSH in the CoC was 272 units

28. Thank you!!